Administrative Coordinator - Part-Time

Channel; Minnetonka (MN); On-site; USD 25,000 - 33,000; Part time

Job summary

Channel in Minnetonka seeks an Administrative Coordinator to manage daily operations at our Minnetonka headquarters. The role is 95% in-office with some remote flexibility and targets 20 hours per week.

You will support the executive assistant and administrative team with office management, scheduling, events, and reporting in Excel/PowerBI as needed. Prior admin experience is required; this is a part-time, collaborative role in a fast-growing company.

Qualifications

• Prior office, administrative, or related experience.

Responsibilities

• Maintain a clean and organized office environment and ensure common areas are functional.
• Establish and maintain organizational and storage systems throughout the office.
• Manage office supplies inventory and re-stock as needed.
• Coordinate office operations with building management, vendors, and service providers.
• Support employees with admin tasks, room booking, and basic tech assistance.
• Assist in employee training on office procedures and tools (Outlook, calendars, etc.).
• Process and distribute mail, including handling confidential documents.
• Assist in organizing company events and employee engagement activities.
• Support billing coordination with hotels and reservations as needed.
• Perform data entry and document management tasks, and support cross-department reporting.

Skills

Critical thinking

Independent worker

Team player

Organization

Communication

MS Office

Attention to detail

Patience

Tools

Microsoft Excel

PowerBI

Job description

Description

Position Responsibilities

The Administrative Coordinator’s duties and responsibilities include maintaining the smooth and efficient daily operation of Channel’s Minnetonka headquarters and related project management. To be successful in this role, you must become familiar with a variety of Channel’s concepts, practices, and procedures. This position is 95% in-office, with occasional remote work flexibility. This role reports to and works closely with the Executive Assistant, and frequently collaborates with the administrative department. The best candidates will be self-motivated, team-oriented, and eager to be a part of a rapidly growing business. This is a part-time position targeting 20 hours per week

Key Tasks

• Maintain a clean and organized office environment, ensuring common areas are presentable and functional
• Establish and maintain organizational and storage systems throughout the office
• Manage office supplies inventory, ordering necessary items and re-stocking
• Coordinate office functioning and maintenance, liaising with building management, vendors, and service providers as necessary
• Be a touchpoint for assistance and support to employees: addressing physical and maintenance issues, minor technical problems, room scheduling and seating inquiries, administrative issues, and general inquiries
• Conduct employee training on office procedures for new hires and as needed, including printers, beverage machines, everyday electronics assistance, and Outlook calendar usage related to meeting room booking
• Process and distribute mail, including handling sensitive and confidential documents
• Create, promote, and run Fun Committee events for employee engagement
• Oversee Friday lunch and month-end lunch catering
• Assist in organizing company events and meetings
• Manage billing process with hotels and provide employees with necessary information on creating reservations as needed
• Handle administrative tasks, including expenses, data entry, file organization, and document management
• Assist the administrative team with various office and employee management tasks and projects as needed, including working with Channel’s offices across the country
• Collaborate with other departments to ensure effective communication and efficient office operations
• Assist other departments with reporting in Excel or PowerBI as needed
• Other duties as assigned

Requirements

Skills & Specifications

• High level of critical thinking, independent judgment, and sound decision-making
• Self-motivated and team-oriented; proactively addresses team needs
• Ability to work independently as well as effectively collaborate with cross-functional teams
• Ability to keep yourself and others organized; ability to manage and prioritize several tasks or requests simultaneously
• Outstanding interpersonal, written, and verbal communication skills
• Proficient in Microsoft Office Suite
• Attention to detail
• Patience
• This is a part-time position targeting 20 hours per week

Education & Qualifications

• Prior office, administrative, or other related experience

Company Summary

Channel is a leading provider of equipment finance and working capital funding solutions for small businesses, exclusively through Equipment Finance Companies. Utilizing customized technology and business processes, a strong balance sheet, and risk analytics, Channel provides single-source financing that supports third-party originators and their customers who have business growth opportunities and a need for capital.

Established in 2009, Channel is the only full-service independent lender offering a single-source solution for equipment finance and working capital exclusively through equipment finance companies for their small and midsize business customers. The company is headquartered in Minnetonka, MN, with additional offices in Atlanta, GA, Des Moines, IA, and Marshall, MN. We are proud to be rated a Top Workplace.

Channel empowers and trains team members at all levels to make quick decisions in service to our relationships and ensure the flexibility and nimbleness required to compete in today’s marketplace. Channel is the perfect workplace for those who are motivated and have a desire to be part of a fast-growing, agile, and diverse organization where you can make a difference every day.