Administrative Coordinator

skadden; Los Angeles (CA); Ibrido; USD 60.000 - 85.000; Tempo pieno

Descrizione del lavoro

Skadden, Arps, Slate, Meagher & Flom LLP in Los Angeles seeks an Administrative Coordinator to support the day-to-day operations of Paralegal Services, Administrative Support, and Professional Support Services. This on-site/hybrid role involves scheduling, reporting and training support, while collaborating with firm departments to deliver high-quality service.

The successful candidate will demonstrate professional communication, proficiency with Outlook, Excel and PowerPoint, and the ability to

Competenze

• Provides upper-margin customer service.
• Proficient with Outlook, Excel and PowerPoint; able to learn new software.

Mansioni

• Coordinate scheduling and calendar management for meetings, trainings and department-wide events.
• Prepare and track training initiatives for new hires and continuing education.
• Create and maintain department reports, spreadsheets, and presentations.
• Coordinate with Conference Services for AV and catering requests.
• Monitor inboxes and assignments to ensure timely responses.
• Review timekeeping and attendance records for compliance.
• Assist with invoicing, expense reports and related documents.
• Support department initiatives and special projects with accuracy and professionalism.

Conoscenze

Customer service

Professional communication

Attention to detail

Analytical skills

Teamwork

Adaptability

Discretion and confidentiality

Strumenti

Outlook

Excel

PowerPoint

Descrizione del lavoro

We invite you to review our current business services professionals openings to learn about the opportunities available across the firm.

About Us

Skadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients' legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world's major financial centers.

The Opportunity

We are seeking an Administrative Coordinator to join our Firm. This position will be based in our Los Angeles office (on-site/hybrid). The Administrative Coordinator provides coordination and administrative support for the day-to-day operations of Paralegal Services, Administrative Support, and Professional Support Services for the Los Angeles office. Assists with departmental projects, workflow coordination, and other administrative activities, while collaborating with team members and other Firm departments. Serves as a resource to department personnel by responding to routine questions regarding department procedures and providing high-quality customer service. Please note that the Firm will not sponsor applicants for work visas for this position.

• Assists with scheduling and calendar management for team meetings, training programs, events and department-wide meetings across the attorney support departments.
• Assists with preparing and tracking training initiatives for new hires and continuing education programs.
• Assists with preparing department reports, spreadsheets, presentations, and other operational documents.
• Coordinates with Conference Services for meeting and training requests, including but not limited to audio-visual and catering services.
• Monitors shared department inboxes, email requests, and assignments, helping to ensure timely responses.
• Reviews time on a weekly basis to ensure compliance with daily entry requirements.
• Assists with administrative responsibilities, including monitoring and approving time and attendance records, absence requests, and overtime, while helping to ensure accuracy and compliance with Firm policies.
• Maintains department spreadsheets, trackers, and databases related to staffing, workflow, attendance, coverage, overtime, and other operational metrics.
• Processes invoices, check requests, and expense reports by confirming the accuracy of the reports and ensuring that supporting documentation is attached prior to forwarding the documents for signature.
• Develops project strategies to ensure efficient completion of tasks.
• Escalates employee relations concerns, staffing issues, or operational problems to the Senior Manager as appropriate.
• Consults with the Firm's business services departments and internal employees at all levels.
• Coordinates with other Firm offices both domestically and internationally as required.
• Assists with Department initiatives and special projects.
• Assures that all completed projects adhere to accepted professional standards.
• Organizes and facilitates conference and video calls.
• Performs assignments that are varied and complex in nature, often while under time critical deadlines.
• Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.
• Manages Firm resources responsibly.
• Regular and reliable physical presence.
• Complies with and understands Firm operations, policies and procedures.
• Performs other related duties, as assigned.

Qualifications

• Ability to provide upper-margin customer service
• Demonstrates high proficiency with relevant Firm computer software programs( e.g., Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems
• Ability to navigate various electronic databases and document repositories
• Excellent analytical, troubleshooting, organizational and planning skills
• Demonstrates a high level of professionalism
• Flexibility and willingness to perform a wide range of tasks extending beyond routine expectations
• Demonstrates the initiative and confidence to assume a high level of responsibility in a fast-paced environment
• Demonstrates effective interpersonal and communication skills, both verbally and in writing
• Ability to handle sensitive matters and maintain confidentiality
• Ability to read, interpret, convey, and follow instructions
• Demonstrates close attention to detail
• Ability to organize and prioritize work
• Ability to work well independently, as well as effectively, within a team
• Ability to handle multiple projects, assignments, and shifting responsibilities and deadlines
• Ability to assume progressive responsibilities within assigned work as exp