ADMINISTRATIVE COORDINATOR

Arkansas Department of Energy & Environment; Little Rock (AR); On-site; USD 39,000 - 47,000; Full time

Job summary

Arkansas Department of Energy & Environment in Little Rock seeks an Administrative Coordinator to support the department's administrative team, manage office functions, and assist leadership with day-to-day operations. This role emphasizes proactive problem-solving, project coordination, and cross-department collaboration.

Responsibilities include overseeing office operations, scheduling, records management, policy implementation support, and internal communications to improve efficiency.

Qualifications

• High school diploma or equivalent plus one year of administrative experience.

Responsibilities

• Oversee the daily operations of the office and manage resources.
• Coordinate complex scheduling for senior staff and travel plans.
• Maintain accurate records and filing systems for compliance.
• Assist in policy implementation and cross-department collaboration.

Skills

Office coordination

Multitasking

Communication

Scheduling

Record management

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

PM software

Job description

Position Details

Location: Little Rock, AR, US, 72201

Category: WORKERS' COMPENSATION COMM

Anticipated Starting Salary: $43,088.03

Pay Grade: SGS04

Salary Range: $43,088 - $63,770

Classification: Administrative Coordinator – Career Path

Class Code: PAS02P

Job Series: Administrative Support

Position #: 22094345

Closing Date: August 27, 2026

Job Summary

The Administrative Coordinator serves as an essential part of the administrative team within a department, providing higher-level coordination and management of office functions, supporting leadership, and ensuring efficient day-to-day operations. This role goes beyond traditional administrative tasks by requiring a proactive approach to problem-solving, project management, and team collaboration. The Administrative Coordinator plays a key role in supporting policy implementation, managing workflows, coordinating cross-departmental activities, and enhancing communication and operational efficiency.

Primary Responsibilities

Oversee the daily operations of the office, ensuring that office systems, procedures, and resources are efficiently managed. Monitor office supply levels, place orders, and manage inventory to ensure all operational needs are met. Ensure office equipment is functioning properly and arrange for repairs or maintenance as needed. Coordinate complex scheduling for senior staff, arranging meetings, conferences, and travel plans. Prioritize appointments and ensure that all participants are informed and prepared for meetings or events. Maintain accurate and up-to-date records for both physical and digital files, ensuring ease of access and compliance with relevant policies. Organize and manage filing systems for confidential and non-confidential information, ensuring adherence to state laws and regulations. Assist in evaluating existing administrative processes and recommend improvements to streamline operations and increase efficiency. Collaborate with team members and leadership to design and implement changes that enhance organizational performance. Manage internal communications, ensuring that memos, notices, and announcements are distributed efficiently and accurately.

Knowledge and Skills

Ability to manage multiple priorities, tasks, and deadlines simultaneously. High attention to detail and accuracy in all administrative tasks, including document management, budget tracking, and scheduling. Strong verbal and written communication skills, with the ability to interact effectively with internal and external stakeholders. Ability to prepare clear, concise reports and correspondence that convey key information to various audiences. Strong problem-solving abilities to address administrative issues, resolve conflicts, and improve workflows. Strong skills in using office software applications (Microsoft Word, Excel, PowerPoint, Outlook), and familiarity with project management software or database systems.

Minimum Qualifications

A high school diploma or equivalent is required, plus one (1) year of experience in administrative roles.

Satisfaction of the minimum qualifications, including years of experience and service, does not entitle employees to automatic progression within the job series. Promotion to the next classification level is at the discretion of the department and the Office of Personnel Management, taking into consideration the employee’s demonstrated skills, competencies, performance, workload responsibilities, and organizational needs.

Licensure / Certifications

N/A OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

Equal Employment Opportunity Statement

The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law.

Veteran Preference

A copy of the DD214 must be submitted at the time of application, to be considered for Veteran's Preference.

Nearest Major Market

Little Rock