Administrative Coordinator

Jefferson County, Colorado; Lakewood (CO); On-site; USD 34,000 - 41,000; Full time

Job summary

Jefferson County Public Library is seeking an Administrative Coordinator LTE to provide high-level administrative support in a fast-paced environment. The role may include accounting, purchasing, and project coordination, with a focus on confidential matters and reporting.

This Limited-Term Employee position offers health benefits for employee and dependents at limited rates, a two-year maximum duration, at-will employment, and a strong emphasis on organization and communication to support

Qualifications

• High school diploma or equivalent required.
• Minimum 3 years of relevant experience.
• Associate's degree preferred.
• Experience at an administrative coordinator or executive assistant level is preferred.

Responsibilities

• Processes confidential matters, greet visitors, and screens and directs telephone calls. Orders supplies and verifies deliveries. Maintains inventory of supplies. Distributes mail and documents. Posts agendas and schedules.
• Oversees data processing. Prioritizes and forwards media requests. Grants document permissions. Utilizes data entry equipment to store, retrieve, and disseminate information.
• Communicates department and division information with various internal and external stakeholders, and community partners. Assists in coordinating public meetings. Develops mailing lists and promotional items. Attends staff meetings. Records and manages information discussed in staff meetings.
• Other duties and responsibilities as assigned.
• Performs a variety of high-level administrative duties; researching, compiling, planning, creating, and maintaining reports and correspondence in varied formats.
• May work on special projects by performing research and assisting in the preparation and implementation of project plans. May be responsible for developing, coordinating, and implementing special projects for various divisions within the Library.
• Prepares and manages a variety of documentation. Maintains sound records maintenance systems. Analyzes and reviews financial transactions, evaluates and identifies processes and procedures. Assists management in the preparation of the annual budget documents.
• Provides customer service by interpreting and explaining regulations, policies, standards, and procedures to internal and external customers based on knowledge of a specialized area within a defined scope.
• Other duties and responsibilities as assigned.

Skills

Organization

Communication

Administrative coordination

Education

GED

High School Diploma

Associate's degree

Job description

Jefferson County Public Library is looking for someone who excels at organization, communication, and managing complex administrative functions in a fast-paced environment. The Administrative Coordinator LTE is responsible for high level administrative support functions which may include accounting, purchasing, and project coordination. This position performs special projects of an administrative, technical, or confidential nature and responds to inquiries from other divisions, departments, and the public. The Administrative Coordinator also prepares a variety of records and reports.

Job Posting Closes at 11:59PM on:

10/13/26

Division

Library Division

Management Level

Individual Contributor

Scheduled Weekly Hours

40

Benefit Eligibility

This role is a Limited position anticipating an assignment end date after one year and offering Medical coverage for both the employee and/or any dependent children for limited rates.

Description

This is a Limited-Term Employee (LTE) position with a maximum duration of two years. The position may be considered for regular employment during or at the conclusion of the LTE assignment; however, conversion to a permanent position is not guaranteed and will be based on business needs and organizational approval. Employment in this LTE position is At-Will.

Hiring Range

$24.56 - $30.70 per hour.

Responsibilities

• Processes confidential matters, greet visitors, and screens and directs telephone calls. Orders supplies and verifies deliveries. Maintains inventory of supplies. Distributes mail and documents. Posts agendas and schedules.
• Oversees data processing. Prioritizes and forwards media requests. Grants document permissions. Utilizes data entry equipment to store, retrieve, and disseminate information.
• Communicates department and division information with various internal and external stakeholders, and community partners. Assists in coordinating public meetings. Develops mailing lists and promotional items. Attends staff meetings. Records and manages information discussed in staff meetings.
• Other duties and responsibilities as assigned.

We strongly encourage candidates from all backgrounds, identities, and perspectives to apply, as we believe a diverse workforce is critical to fostering success and achieving our goals.

Accommodations Statement

We encourage people with disabilities to apply and are committed to providing reasonable accommodations throughout our hiring process. For assistance with applications, interviews, or other hiring-related accommodations, contact [e-mail]. This contact is for accommodation requests only and cannot provide application status updates.

Additional Responsibilities

• Performs a variety of high-level administrative duties; researching, compiling, planning, creating, and maintaining reports and correspondence in varied formats.
• May work on special projects by performing research and assisting in the preparation and implementation of project plans. May be responsible for developing, coordinating, and implementing special projects for various divisions within the Library.
• Prepares and manages a variety of documentation. Maintains sound records maintenance systems. Analyzes and reviews financial transactions, evaluates and identifies processes and procedures. Assists management in the preparation of the annual budget documents.
• Provides customer service by interpreting and explaining regulations, policies, standards, and procedures to internal and external customers based on knowledge of a specialized area within a defined scope.
• Other duties and responsibilities as assigned.

Minimum Qualifications

• High school diploma or equivalent required.
• Minimum 3 years of relevant experience.

Preferred Qualifications

• Associate's degree preferred.
• At least one year of progressive experience working in an administrative field (at an administrative coordinator or executive assistant level of work).

Education

GED, High School Diploma

Experience

Work Experience: Minimum three years

Category

Administrative, Business Programs and Services