Administrative Coordinator

Jerseydigs; Harrison (NJ); On-site; USD 35,128 - 38,379; Full time

Benefits offered by this job

401(k) and 401(K) Match

Healthcare Benefits: Medical, Dental, Vision

Paid Time Off

Tuition Reimbursement

Company Paid Holidays

Job summary

A luxury real estate developer is seeking an exceptional Administrative Coordinator to enhance client service and support property operations. This role in Harrison, NJ requires strong communication, organizational skills, and at least 2 years of relevant administrative experience. The successful candidate will maintain a professional environment, assist with client relations, and utilize tools like MS Office and Yardi. Offered benefits include healthcare, retirement plans, and paid time off.

Qualifications

• Minimum of 2 years of administrative experience in guest services, property management, or hospitality.
• Excellent communication skills and a customer-centric approach.
• Ability to organize, multitask, and thrive in a fast-paced environment.

Responsibilities

• Welcome and assist clients ensuring outstanding service.
• Maintain professional reception area standards.
• Manage client information in database while upholding confidentiality.
• Perform administrative tasks supporting property operations.

Skills

Communication skills

Customer service

Organizational skills

Attention to detail

Tools

MS Office

Yardi

Job description

Ironstate Properties is a full-service premier residential real estate developer and manager of luxury apartment rentals in Northern New Jersey. From conception to execution, we are there every step of the way bringing decades of experience, intelligence, precision, innovation, flexibility, imagination, and commitment to every project.

We are currently seeking an exceptional Administrative Coordinator to join our team and support our residential properties in Harrison, NJ. As the Administrative Coordinator, you will play a crucial role in providing outstanding customer service, fostering strong relationships with employees, peers, vendors, and clients.

Job Details: Full-Time

Schedule: Must be able to work 5 out of 7 days per week, TBD. Additionally, the schedule includes a rotating Saturday shift, required once or twice per month.

Rate range: $ 25.50 – 27.86/hour

Primary responsibilities include but are not limited to*:

Welcome and assist clients in person, over the phone, and online, ensuring they receive outstanding service reflective of Ironstate’s commitment to excellence.

Maintain the reception area of our residential properties, ensuring it reflects our standards of professionalism and hospitality.

Accurately manage client information in our database system, upholding confidentiality, and ensuring data integrity.

Utilize office resources efficiently to meet client needs and enhance satisfaction levels, demonstrating adaptability and resourcefulness.

Adhere to office policies and procedures to ensure consistency and effectiveness in daily operations.

Perform various administrative and clerical duties as assigned, supporting the smooth functioning of our residential properties.

Demonstrate strong communication skills (both verbal and written), with a customer-centric approach in all interactions.

Utilize strong organizational skills to multitask and prioritize tasks effectively, ensuring deadlines are met and client needs are addressed promptly.

Assist with the lease renewal process by communicating with residents, negotiating renewals as appropriate, and completing all required administrative tasks.

Maintain a positive attitude, friendly demeanor, and a genuine desire to assist clients and colleagues.

Exhibit dependability and punctuality, consistently adhering to high standards of professionalism and work ethics.

Demonstrate a willingness to learn and adapt to new software applications and office equipment, contributing to office efficiency

*Management reserves the right to modify, add, or reassign duties based on operational needs

Requirements:

Minimum of 2 years of administrative experience in guest services, property management, hospitality, or related professional area

Excellent communication skills and a customer-centric approach

Attention to detail.

Ability to organize, multitask, prioritize, and thrive in a fast-paced environment

Positive, friendly, and personable demeanor

Reliable and punctual with a strong work ethic

Flexible and willing to learn different applications on computers and office machines

Flexible and eager to learn new applications on computers and office machine

Proficiency in MS Office; Yardi experience is a plus.

US work authorization is required.

Employee Benefits (upon eligibility):

401(k) and 401(K) Match
Healthcare Benefits: Medical, Dental, Vision
Tax-advantaged Accounts
Life and Disability Insurance
Employee Assistance Program
Commuter Benefits
Paid Time Off
Tuition Reimbursement
Employee Referral Incentive for Successful Hires
Company Paid Holidays
Annual Company Events

This job description is subject to change, in the sole discretion of the Company, and in no way creates an employment contract, implied or otherwise; each employee remains, at all times, an “at will” employee. The requirements and duties described above may be modified or waived by the Company in its sole discretion without notice.