Administrative Coordinator

Mechanical Partners, Inc.; Garland (TX); On-site; USD 40,000 - 65,000; Full time

Job summary

A leading HVAC and Plumbing contractor based in Garland, Texas, is seeking an Administrative Coordinator. This entry-level role requires a bilingual candidate fluent in both Spanish and English to assist with HR and office operations, including payroll support and compliance tracking. The ideal candidate will be detail-oriented, professional, and organized, contributing to the company's commitment to quality and efficiency.

Benefits

Medical, Dental, and Vision insurance

Matching 401K and Roth retirement options

Paid time off and holidays

Qualifications

• Fluent in both Spanish and English.
• Strong attention to detail and organizational skills.
• Friendly, professional communication skills.

Responsibilities

• Support payroll processing and help track employee time.
• Assist with new hire paperwork and onboarding.
• Greet visitors, answer phones, and manage front desk activities.

Skills

Attention to detail

Organizational skills

Communication skills

Education

High school diploma or equivalent

Some college preferred

Tools

Microsoft Office

Job description

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Position Summary:

We are seeking a bilingual Administrative & Compliance Assistant fluent in Spanish and English. This entry-level position supports our HR and office operations by assisting with administrative tasks, employee onboarding, payroll support, compliance tracking, and front desk responsibilities. The ideal candidate is detail-oriented, friendly, and organized.

• Support payroll processing and help track employee time.
• Assist with new hire paperwork and onboarding.
• Maintain employee license and certification records.
• Greet visitors, answer phones, and manage front desk activities.
• Organize and update employee files and documents.
• Assist with permit applications and inspection scheduling.
• Restock office supplies and help keep shared areas clean and organized.
  
  

Job Description

Reports To: HR Director

Department: Human Resources

Location: Garland, Texas

Employment Type: Full-Time (In-Office)

Position Summary:

We are seeking a bilingual Administrative & Compliance Assistant fluent in Spanish and English. This entry-level position supports our HR and office operations by assisting with administrative tasks, employee onboarding, payroll support, compliance tracking, and front desk responsibilities. The ideal candidate is detail-oriented, friendly, and organized.

Key Responsibilities:

• Support payroll processing and help track employee time.
• Assist with new hire paperwork and onboarding.
• Maintain employee license and certification records.
• Greet visitors, answer phones, and manage front desk activities.
• Organize and update employee files and documents.
• Assist with permit applications and inspection scheduling.
• Restock office supplies and help keep shared areas clean and organized.
  
  

Requirements:

• Fluent in both Spanish and English (speaking, reading, and writing).
• A portion of the interview will be conducted in Spanish.
• Strong attention to detail and organizational skills.
• Friendly, professional communication skills.
• Basic computer skills, including Microsoft Office (Word, Excel, Outlook).
• High school diploma or equivalent (some college preferred).
  
  

Work Environment:

• 100% in-office role.
• May require occasional lifting (up to 50 lbs.).
  
  

Compensation & Benefits:

• Pay range: $40,000 to $65,000 depending on experience.
• Medical, Dental, and Vision insurance.
• HSA and supplemental coverage, including a company-paid $15K life insurance policy.
• Matching 401K and Roth retirement options.
• Paid time off, holidays, and growth opportunities.
  
  

Company Description

Based in Dallas, Texas, MPI is an HVAC and Plumbing contractor which offers system design, development, installation, and service programs for property owners in the DFW area. Our commitment to providing innovative and cost-efficient solutions helps our clients to control costs, comply with all applicable safety laws/regulations and maximize the return on their real estate investments.

With over 25 years of experience Mechanical Partners, Inc., is one of the most experienced mechanical contractors in the southwestern United States. MPI maintains a long tradition of providing quality work and service to its clients.

Based in Dallas, Texas, MPI is an HVAC and Plumbing contractor which offers system design, development, installation, and service programs for property owners in the DFW area. Our commitment to providing innovative and cost-efficient solutions helps our clients to control costs, comply with all applicable safety laws/regulations and maximize the return on their real estate investments. With over 25 years of experience Mechanical Partners, Inc., is one of the most experienced mechanical contractors in the southwestern United States. MPI maintains a long tradition of providing quality work and service to its clients.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Construction

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