Administrative Coordinator

University of Dayton; Dayton (OH); On-site; USD 42,000 - 54,000; Full time

Job summary

University of Dayton’s UDRI invites qualified applicants to apply for an Administrative Coordinator position serving as the primary point of contact for the Digital & Systems Engineering sector at WPAFB. You will handle onboarding/offboarding, CAC issuance, and access to base accounts, while coordinating with government personnel, security offices, and help desks.

The role requires persistent in-person presence, strong relationship-building, and the ability to manage multiple requests to

Qualifications

• Bachelor’s degree required.
• 3+ years of administrative/office coordination experience in regulated environments.
• Ability to manage multiple changing priorities and maintain accurate records.
• Strong written and verbal communication with government personnel and leadership.
• Demonstrated ability to establish professional relationships and serve as a reliable on-site POC.
• Ability to navigate complex processes and persistently follow up with responsible individuals.
• Proficiency with Microsoft Office, Teams, Outlook and related tools.
• Ability to work on base with minimal supervision and protect sensitive information.
• U.S. citizenship required due to research contracts with the U.S. federal government.

Responsibilities

• Serve as primary POC for Digital & Systems Engineering sector providing on-base administrative support.
• Support onboarding/offboarding, CAC issuance/renewals, and base account access.
• Coordinate signatures and communications with government personnel, security offices, and help desks; track actions to completion.
• Assist with on-base events, lunch-and-learns, and visits; prepare marketing materials and coordinate conference room scheduling.
• Act as administrative liaison for on-base personnel and perform other duties as assigned.

Skills

Administrative coordination

Multi-tasking

Written & verbal communication

Stakeholder relationship

Process navigation

Microsoft Office

Teams

Outlook

On-base collaboration

Handling sensitive information

US citizenship

Education

Bachelor's Degree

Tools

Microsoft Office

Teams

Outlook

CAC/Access Systems

Job description

Position Summary:

Be the Connection That Keeps Our Mission Moving! UDRI invites qualified applicants to apply for our Administrative Coordinator opening.

This position serves as the primary POC for the Digital & Systems Engineering sector providing on-base administrative support at WPAFB. This includes supporting onboarding and offboarding processes, CAC issuance and renewals, and access to base-specific accounts and systems. This individual will become familiar with complex and frequently changing base-processing requirements and help employees navigate the steps necessary to obtain and maintain required access.

This position will work closely with the UDRI security team to coordinate and facilitate on-base processing. This includes coordinating required signatures, communicating with government personnel, security offices, and help desks, following up on outstanding actions to ensure processing is complete. The role requires a persistent, in-person presence, strong relationship-building skills, and the ability to track multiple requests through completion.

The position will also support on-base events, lunch and learns, and visits; coordinate marketing materials; serve as an administrative liaison for on-base personnel; and schedule conference rooms and other logistical needs for sector staff.

This position will include other administrative duties as assigned by the supervisor.

Minimum Qualifications:

• Bachelors Degree


• 3+ years of administrative, office coordination, or related experience, preferably in a gov’t, military, higher education, or other highly regulated environment.


• Ability to manage multiple, changing priorities; maintain accurate records; track outstanding actions; and follow up to ensure tasks are completed.


• Strong written and verbal communication skills, with the ability to communicate professionally with gov’t personnel, employees, and leadership.


• Ability to establish and maintain professional relationships with a variety of stakeholders and serve as a reliable, in-person POC.


• Ability to navigate complex or changing processes, identify barriers, and persistently follow up with appropriate individuals to resolve issues.


• Proficiency with Microsoft Office, Teams, Outlook, and other administrative tracking or collaboration tools.


• Ability to work on base as required with minimal supervision.


• Ability to handle sensitive employee and organizational information with discretion.


• Due to the requirements of our research contracts with the U.S. federal government, candidates for this position must be a U.S. citizen.

Preferred Qualifications:

• Bachelor’s degree in business or related field


• Prior Base or Government Processing Experience


• CAC and Account Access Experience


• Prior experience working in a government, military, defense contractor, or other security-conscious environment


• Event planning experience


• Marketing and communications support


• Experience supporting a federal contractor, research organization, or organization supporting government funded research


• Experience with Runway and/or CostPoint

Applicants must be currently authorized to work in the United States on a full-time basis. The University does not provide work visa sponsorship for this position.

Closing Statement:

Informed by its Catholic and Marianist mission, the University is committed to the dignity of every human being. Informed by this commitment, we seek to increase diversity in all of its forms, achieve fair outcomes, and model inclusion across our campus community. The University is committed to policies of affirmative action designed to increase the employment opportunities of individuals with disabilities and protected veterans in compliance with the Rehabilitation Act of 1973 and Vietnam Era Veterans' Readjustment Assistance Act of 1973.