ADMINISTRATIVE COORDINATOR

CP08 Carilion Healthcare Corporation; Christiansburg (VA); On-site; USD 26,000 - 36,000; Full time

Benefits offered by this job

Medical benefits

Pension plan

Paid time off

Onsite fitness

Education & training

Job summary

Carilion Clinic in Christiansburg, VA is seeking an Administrative Coordinator to provide essential administrative, scheduling, and customer service support to leadership and department staff. You’ll coordinate payroll, maintain time records, and assist with licensure tracking and regulatory tasks in a dynamic healthcare setting.

Requirements include an Associate degree or 2 years of experience, plus strong MS Office skills, confidentiality, and excellent communication.

Qualifications

• Associate degree or 2 years of experience in administrative support.
• Advanced skills with Microsoft Office and data handling.
• Ability to maintain confidentiality in a fast-paced healthcare setting.

Responsibilities

• Provide administrative, scheduling, and customer service support to leadership and staff.
• Coordinate payroll processes and maintain time and attendance records.
• Prepare reports, spreadsheets, and presentations; manage databases and records.
• Organize meetings, events, and scheduling logistics; handle confidential information.

Skills

Communication skills

Organizational skills

Multitasking

Advanced computer skills

Education

Associate degree or 2 years of experience

Job description

Employment Status: Full time Shift: Day (United States of America) Facility: 2900 Lamb Cir - Christiansburg Requisition Number: R162742

ADMINISTRATIVE COORDINATOR (Open)

How You’ll Help Transform Healthcare: The Administrative Coordinator provides administrative, scheduling, and customer service support to leadership and department staff to ensure efficient and effective operations. The Administrative Coordinator Provides administrative support to leadership and department staff. Serves as a resource to staff by answering questions and resolving concerns. Coordinates payroll processes and maintains time and attendance records. Supports licensure tracking and regulatory compliance activities as applicable. Maintains databases, files, and department records. Coordinates meetings, events, and scheduling logistics. Provides technical and clerical support including report preparation and document management. Creates and maintains spreadsheets, presentations, and reports. Collaborates with team members on projects and data-related activities. Composes correspondence and prepares reports, agendas, and meeting minutes. Maintains confidentiality of sensitive information. Provides excellent customer service in a dynamic work environment.

What We Require:

• Education: Associate degree required or 2 years of experience may be considered in lieu of degree.
• Experience: Minimum of 2 years of experience in data collection, analysis, or advanced administrative support required.
• Licensure/Certification: Not required.
• Life Support: Not required.
• Other Minimum Qualifications: Advanced computer skills including Microsoft Office applications. Strong communication, organizational, and multitasking skills. Ability to handle confidential information and work in a fast-paced environment.

This job description is only meant to be a representative summary of the major responsibilities and accountabilities performed by the incumbents of this job. The incumbents may be requested to perform job-related tasks other than those stated in this description.

Compensation Range: $18.70 - $26.18 Employee pay is based on a variety of factors, including qualifications, credentials, education, and prior work experience. The compensation range does not include benefits or pension plan.

Carilion Clinic is an Equal Opportunity Employer: We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age (40 or older), disability, genetic information, or veterans status. Carilion is a Drug-Free Workplace. For more information on E-Verify: https://www.carilionclinic.org/eoe-e-verify-and-right-work-policies

Benefits, Pay and Well-being at Carilion Clinic

Carilion understands the importance of prioritizing your well-being to help you develop and thrive. That’s why we offer a well-rounded benefits package, and many perks and well-being resources to help you live a happy, healthy life – at work and when you’re away. When you make your tomorrow with us, we’ll enhance your potential to realize the best in yourself.

• Comprehensive Medical, Dental, & Vision Benefits
• Employer Funded Pension Plan, vested after five years (Voluntary 403B)
• Paid Time Off (accrued from day one)
• Onsite fitness studios and discounts to our Carilion Wellness centers
• Access to our health and wellness app, Personify Health
• Discounts on childcare
• Continued education and training

In our workplace, we're devoted to the success of our employees. No matter where you are in your career, we will help you continue to learn, grow, and share your knowledge with others.

Join an organization where innovation happens, collaboration is expected and ideas are valued. A not-for-profit, mission-driven health system built on progress and partnerships. A courageous team that is always learning, fully dedicated, and forever curious. Headquartered in Roanoke, Va., you will find a robust system of award winning hospitals, Level 1 and 3 trauma centers, Level 3 NICU, Institute of Orthopedics and Neurosciences, and multi-specialty physician practices spanning southwestern Virginia. Join us and begin your career in a place where every day is a new adventure of creating the future of health care.