Administrative Coordinator

Green Thumb; Carson City (NV); On-site; USD 42,000 - 54,000; Full time

Job summary

Green Thumb in Carson City, NV is seeking an Administrative Coordinator to prioritize and execute a wide range of tasks and provide direct support to market management and operational leadership. The role emphasizes friendliness, organization, reliability, and teamwork.

Responsibilities include managing calendars, handling correspondence, coordinating visits, supporting daily facility operations, and creating reports for distribution.

Qualifications

• 2 years’ experience in an administrative role.
• Excellent professional verbal and written communication skills.
• Capacity to multi‑task and stay organized in a fast‑paced environment.
• Proven ability to work within a team and support colleagues.
• Hospitality experience is a plus.
• Understands and complies with GTI policies.
• Demonstrates ability to self‑motivate and innovate.
• Ability to use initiative and independent judgment appropriately while not overstepping chain of command.
• Ability to establish and maintain effective working relationships with all employees.
• Basic math, problem solving, and proficiency with collaboration tools.

Responsibilities

• Assist management with ongoing projects, balancing short and long‑term deadlines.
• Answer phone calls and take detailed messages; friendly, outgoing, confident.
• Welcome guests, sign them in/out, escort to conference rooms.
• Write and distribute emails, memos, letters, faxes and forms.
• Ensure efficient day‑to‑day operation of the facility.
• Maintain logs and files including visitor logs and vendor contacts.
• Schedule deliveries and verify order accuracy.
• Create detailed calendar appointments for management on shared calendars.
• Perform daily, weekly and monthly security checklists.
• Maintain supply inventory and keep areas stocked.
• Keep common areas clean and tidy; support meeting spaces and kitchen.
• Prepare group lunches and light trash removal.
• Light data entry and proofreading of documents.
• Create PowerPoints and/or reports for distribution.
• Provide general support to visitors and act as contact for clients.
• Submit and reconcile expenses; assist with bluebird reports and petty cash.
• Other duties as assigned.

Skills

Communication skills

Multi-tasking

Organization

Team collaboration

Hospitality experience

Self-motivation

Independent judgment

Office software

Attention to detail

Tools

PowerPoint

Job description

The Administrative Coordinator prioritizes and executes a wide variety of short and long-term tasks on a regular basis and provides direct support to market management & operational leadership while providing a wide cast net to the team. This person is extremely friendly and positive, organized, and thorough. The Administrative Coordinator is timely, consistent, reliable, and enjoys working both independently and as part of a team. This person can listen and accurately follow directions and possesses an energetic “get it done” attitude.

Responsibilities

• Assist management with ongoing projects as assigned, balancing short and long‑term deadlines
• Answer phone calls and take detailed messages – naturally friendly, outgoing, confident, extroverted
• Welcome guests, sign them in/out, escort them into conference rooms – has an instinctually hospitable nature
• Write and distribute email, correspondence memos, letters, faxes and forms
• Ensure efficient and smooth day‑to‑day operation of facility
• Maintain various logs and files including visitor logs, vendor contacts, missed punches, vehicle maintenance, training, security equipment
• Sign for, schedule and accept deliveries, ensure accuracy of orders
• Create detailed, accurate calendar appointments for management and internal meetings on shared calendars
• Perform daily, weekly and monthly security checklists
• Maintain supply inventory and keep all areas stocked on a regular basis (paper goods, printing areas, groceries, restrooms and dry storage)
• Keep common areas clean and tidy, including reception, meeting rooms, and kitchen
• Facilitate group lunch set‑up and light trash removal
• Light data entry and proofreading/polishing internal and external documents
• Creation of Power Points and/or reports for distribution
• Provide general support to visitors and act as the point of contact for internal and external clients
• Submit and reconcile expenses to include bluebird reports and petty cash
• Any other task as assigned

Qualifications

• 2 years’ experience in an administrative role
• Excellent professional verbal and written communication skills
• Capacity to multi‑task and stay organized in a fast‑paced environment
• Proven ability to work within a team environment and support colleagues
• Hospitality experience is a plus
• Understands and complies with the rules, regulations, policies, and procedures of GTI
• Demonstrates ability to self‑motivate and innovate
• Ability to use initiative and independent judgment appropriately while not overstepping chain of command
• Ability to establish and maintain effective working relationships with all employees
• Basic math & collaboration skills, problem solving/analysis, decision making, communication & teamwork proficiency, discretion
• Organizational & presentation skills, leadership
• Understanding & adhering to applicable state and regulations as they pertain to the industry, safety regulations, local municipal codes and organizational rules, regulations, directives and standard operating procedures
• Ability to use standard office equipment, computer equipment and software, performance management, spreadsheet applications and email
• Prior cannabis experience is not required

Additional Requirements

• Must pass any and all required background checks
• Must be and remain compliant with all legal or company regulations for working in the industry
• Must possess a valid driver’s license
• Must be a minimum of 21 years of age
• Must be approved by the D.O.A. to receive an Agent badge

As set forth in Green Thumb’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.