Administrative Coordinator

AstraZeneca; Boston (MA); On-site; USD 68,000 - 102,000; Full time

Job summary

AstraZeneca is seeking an Administrative Coordinator to support Early Oncology Clinical Development across Kendall Square, MA; Gaithersburg, MD; and Cambridge, UK, with Barcelona, Spain, in scope. You will manage calendars, travel, onboarding, and document production, ensuring confidentiality and smooth operations.

The role requires 3–5 years of admin experience, proficiency in Word/Excel/PowerPoint/Outlook/SharePoint, and strong teamwork and networking capabilities to collaborate across global

Qualifications

• 3–5 years of administrative support experience.
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook and SharePoint.
• Ability to multitask in a fast-paced environment while maintaining confidentiality and discretion.
• Ability to prioritize time‑critical assignments.

Responsibilities

• Provide PA support to Early Oncology Senior Physicians and Clinical Scientists, including calendar management and travel arrangements.
• Collaborate flexibly with administrators across UK, US and Spain to balance workload.
• Establish and maintain a robust professional network across AstraZeneca administrative teams.
• Lead special projects and other duties as assigned.
• Manage SharePoint websites and update content regularly.
• Create accurate documents using Microsoft Office applications.
• Schedule candidate interviews and handle onboarding procedures for new hires.

Skills

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

SharePoint

Teamwork

Networking

Influencing

Multitasking

Confidentiality

Education

High school diploma or equivalent

College degree preferred

Tools

MS Teams

Zoom

Job description

ADMINISTRATIVE COORDINATOR (Early Oncology Clinical Development)

Do you have expertise in, and passion for organization and team work? Would you like to apply your expertise to impact the Early Oncology Clinical Development team in a company that follows the science and turns ideas into life changing medicines?

Location: Boston, Massachusetts, US

Welcome to Boston, one of over 400 sites here at AstraZeneca, providing a collaborative environment where everyone feels comfortable and able to be themselves is at the core of AstraZeneca’s priorities, it’s important to us that you bring your full self to work every day.

AstraZeneca R&D in Cambridge, Mass, USA is a vibrant scientific community. The diverse make-up of our scientific teams, as well as our co-location with biotechs, results in a truly energetic culture bursting with scientific innovation. The facilities here are world-class and reflect the skills of our people.

What You’ll Do

As the Administrative Coordinator, you will primarily support Early Oncology Clinical Development members based in the U.S. at our Kendall Square, MA and Gaithersburg, MD sites, and in the U.K. at our Cambridge site, in addition to the Barcelona Spain site. You will provide PA support to Early Oncology Clinical Development Team members and be part of the Early Oncology & Precision Medicine global admin team supporting Early Oncology & Precision Medicine globally.

Responsibilities/Duties Include

• Provide PA support to Early Oncology Senior Physicians and Clinical Scientists. This includes calendar management to schedule both virtual and face to face meetings and prioritize calendar conflicts including across multiple international time zones. It also includes making multi-location, domestic and international travel arrangements as well as expense reporting.
• Working flexibly with administrators in Early Oncology Clinical Development (UK, US and Spain) to divide task amongst the team making sure balancing the workload.
• Establish and maintain a robust professional network across administrative teams within AstraZeneca on cross-functional and cross-organizational meetings, events, processes
• Effectively lead special projects and other duties as assigned
• Manage SharePoint websites to update content on a regular basis
• Produce accurate and properly formatted documents using Microsoft Office (Word, Excel, PowerPoint)
• Schedule candidate interviews, and handle onboarding procedures for new hires

Essential For The Role

• H.S. diploma or equivalent required; college degree preferred.
• 3-5 years of administrative support experience.
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook and SharePoint required.
• Experience with effectively multitasking in a fast-paced environment while maintaining confidentiality and discretion.
• Ability to prioritize time critical assignments
• Excellent team working, networking and influencing skills
• Prior experience supporting multiple functional leaders

Desirable for the role

• Relevant training, multitasking, certifications in software, and/or time management
• Strong written and verbal communication skills
• Competency with meeting logistics and virtual technologies such as MS Teams, Zoom, etc.
• Ability to work autonomously
• Efficient in supporting staff with software updates
• Strong time-management skills

Why AstraZeneca?

At AstraZeneca when we see an opportunity for change, we seize it and make it happen, because any opportunity no matter how small, can be the start of something big. Delivering life-changing medicines is about being entrepreneurial - finding those moments and recognising their potential. Join us on our journey of building a new kind of organisation to reset expectations of what a bio-pharmaceutical company can be. This means we’re opening new ways to work, pioneering innovative methods and bringing unexpected teams together.

So, what’s next!

We hope that you are a people person who likes to support various people with their different requirements and want to be part of a collaborating team. Are you the right person?

The annual base pay for this position ranges from $67,958 to $101,928. Our positions offer eligibility for various incentives - an opportunity to receive short-term incentive bonuses, equity-based awards for salaried roles and commissions for sales roles. Benefits offered include qualified retirement programs, paid time off (i.e., vacation, holiday, and leaves), as well as health, dental, and vision coverage in accordance with the terms of the applicable plans.

Date Posted

07-oct-2026

Closing Date

20-oct-2026

Our mission is to build an inclusive environment where equal employment opportunities are available to all applicants and employees. In furtherance of that mission, we welcome and consider applications from all qualified candidates, regardless of their protected characteristics. If you have a disability or special need that requires accommodation, please complete the corresponding section in the application form.