Administrative Coordinator

Islamic Scholarship Fund; Berkeley (CA); Hybrid; USD 48,000 - 60,000; Full time

Benefits offered by this job

Generous paid time off

Premium health insurance with 100% of

Retirement plan

Job summary

The Islamic Scholarship Fund (ISF) is a nonprofit focused on increasing American Muslim representation in policy and public opinion. The Administrative Coordinator will support the Executive Director and Program Manager across Administration & Operations, Program Support, Accounting & Finance, and Fundraising & Development.

Requirements include a U.S. Bachelor's degree and 2–3 years of administrative experience, strong English communication, and proficiency with Google Workspace and Excel.

Qualifications

• Bachelor's degree from a U.S. institution.
• 2–3 years of administrative experience.
• Strong written and verbal English communication skills.
• Proficiency in Google Workspace (G Suite).
• Proficiency in Microsoft Office, especially Excel.
• Strong project management abilities in fast-paced environments.
• Excellent attention to detail and professional demeanor.
• Ability to collaborate effectively within a team.

Responsibilities

• Manage email and phone communications on behalf of leadership.
• Schedule appointments and coordinate meetings.
• Procure and maintain office supplies and equipment.
• Support new employee onboarding processes.
• Assist with employee healthcare enrollment.
• Maintain and update the organization's website.
• Edit and proofread documents and reports.
• Assist with grant and scholarship applicant selection processes.
• Help plan and execute organizational events.
• Support social media promotion of ISF programs and initiatives.
• Perform monthly financial reconciliations.
• Track and manage organizational expenses.
• Process and record donations.
• Maintain the organization's CRM database.
• Assist with donor engagement campaigns.

Skills

English communication

Project management

Team collaboration

Attention to detail

Education

Bachelor's degree (U.S. institution)

Tools

Google Workspace

Microsoft Office (Excel)

CRM system

Adobe Photoshop or Spark

Mailchimp

Job description

The Islamic Scholarship Fund (ISF) is a fast-growing nonprofit dedicated to increasing American Muslim representation in fields that shape public policy and public opinion. They provide scholarships, mentorships, internships, fellowships, and leadership development programs.

As an Administrative Coordinator, you will provide comprehensive operational support to the Executive Director and Program Manager across four core functional areas:

Administration & Operations

• Manage email and phone communications on behalf of leadership
• Schedule appointments and coordinate meetings
• Procure and maintain office supplies and equipment
• Support new employee onboarding processes
• Assist with employee healthcare enrollment
• Maintain and update the organization's website
• Edit and proofread documents and reports

Program Support

• Assist with grant and scholarship applicant selection processes
• Help plan and execute organizational events
• Support social media promotion of ISF programs and initiatives

Accounting & Finance

• Perform monthly financial reconciliations
• Track and manage organizational expenses
• Process and record donations
• Maintain the organization's CRM database

Fundraising & Development

• Assist with donor engagement campaigns
• Support other development activities as directed

Requirements

• Bachelor's degree from an accredited U.S. institution
• 2–3 years of administrative experience
• Strong written and verbal English communication skills
• Proficiency in Google Workspace (G Suite)
• Proficiency in Microsoft Office, especially Excel
• Strong project management abilities in fast-paced environments
• Excellent attention to detail and professional demeanor
• Ability to collaborate effectively within a team

Preferred Qualifications

• Familiarity with Muslim culture and community
• Digital marketing strategy experience
• CRM system proficiency
• Graphic design skills (Adobe Photoshop or Spark)
• Mailchimp email marketing experience

Compensation & Benefits

• Annual salary: $48,000–$60,000
• Generous paid time off
• Premium health insurance with 100% of premiums covered by the employer
• Retirement plan

Position Details

• This is a full‑time role that is primarily remote, though candidates based near Berkeley, California are preferred.
• The organization office is located at 1935 Addison St Suite A, Berkeley, CA.