Administrative Coordinator

Esler Companies; Austin (TX); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Tuition Reimbursement

401k match

Job summary

Esler Companies, Renewal by Andersen’s Texas presence, seeks an Administrative Coordinator in Austin. You will manage administrative tasks, data entry, and reporting while coordinating with leadership and other departments to ensure timely, accurate deadlines.

The role emphasizes written and verbal communication, record-keeping, and teamwork. Prior office experience and proficiency with Outlook and MS Office are required, with a focus on reliability and initiative.

Qualifications

• Highly organized with attention to detail.
• Takes initiative and shows urgency.
• Excellent interpersonal and communication skills.
• Ability to adapt, multitask and be flexible.
• Independent but collaborative team player.
• Experience in an office setting (1 year) and 2 years in administrative roles.

Responsibilities

• Follow all administrative policies and ensure deadlines are met.
• Perform accurate data entry and maintain daily/weekly/monthly reporting.
• Communicate effectively with leaders and teams, providing clear feedback.
• Maintain positive relationships with business partners internally and externally.
• Assist with event planning, budgeting, and coordinating with departments.
• Support safety and security measures within the office.
• Assist with project completion and meet deadlines.
• Collaborate with leadership and act as point of contact in manager's absence.

Skills

Highly organized

Interpersonal skills

Written & verbal communication

Multitasking

Office software (Outlook, MS Office)

Deadline driven

Tools

Outlook

Microsoft Office

Job description

Overview

We're looking for an Administrative Coordinator to join our team!

As an Administrative Coordinator for Esler Companies - Renewal by Andersen you will handle all administrative assistant responsibilities with an added focus as the liaison between the administration department, all other departments & leaders to ensure all deadlines are met timely and accurately to avoid delays that could negatively impact the business need. Your role will include written and verbal communications as necessary, tracking, organizing, maintaining records, validating information, and other tasks as assigned.

Responsibilities

• Following all administrative policies and procedures as outlined, ensuring all deadlines are met.
• Performing accurate data entry and maintaining requested daily, weekly, and monthly reporting.
• Communicating effectively and timely with leaders, administrative manager & team, providing clear, concise feedback regularly.
• Maintaining an open, positive relationship with all business partners internally & externally.
• Assisting with event planning including scheduling, attending on and offsite meetings with vendors, tracking budgets, and coordinating event details with appropriate departments.
• Assisting with safety & security measures within the office.
• Assisting with the completion of assigned projects, ensuring deadlines are met.
• Collaborating with leadership and acting as the point of contact in the manager's absence.

Qualifications

• Highly organized with attention to detail.
• Takes initiative, a strong sense of urgency.
• Excellent interpersonal skills and a PMA (Positive Mental Attitude).
• Ability to adapt/multitask/be flexible.
• Strong written and verbal communication skills, independent thinker, and ability to work well with others.
• Focused, Determined, Dependable.
• Experience w/Outlook & Microsoft products.
• 1 year of working in an office setting cubicle setting (non-remote).
• 2 years' experience as an administrative assistant, executive assistant or similar role.
• Ability to lift up to 10lbs if needed.

Benefits

• Medical, Dental, and Vision Insurance
• Teammate Assistance Plan
• Tuition Reimbursement401k with 50% match up to 6% of your annual pay
• Paid Time Off
• Company Paid Holidays
• Paid Volunteer Time
• And more!

Empowered to be Extraordinary. We believe in our people. And that's why we empower you to develop a career path that supports your unique voice and talents.

THE ESLER COMPANIES - RENEWAL BY ANDERSEN STORY

Renewal by Andersen is the full-service window-replacement division of 120+ year-old AndersonCorporation, the owner of the most trusted family of window brands in America. RbA was founded to redefine the industry and offer a different-and better experience. Esler Companies is the holding company for Renewal by Andersen of Nevada, Arizona, Colorado, Oklahoma, North Texas, Central Texas, Greater Philadelphia, Southern New England and Portland, Maine, with sales and marketing engines in Northborough, Massachusetts & Austin, Texas.

We are a proud equal-opportunity employer. We are committed to fair hiring practices and to creating a welcoming environment for all team members. Esler Companies LLC is committed to maintaining a safe, healthy, and drug-free workplace for all teammates. Please note that we participate in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Esler Companies will often use SMS to communicate with candidates. Candidates can choose to opt-out at any time.

Posted Salary Range

USD $23.00 - USD $25.00 /Hr.