Administrative & Contracts Specialist — Agriculture Programs

Hirebridge; Marianna (FL); On-site; USD 32,000 - 39,000; Full time

Job summary

Jackson Soil & Water Conservation District in Marianna, FL seeks an Administrative Office Manager to support board and Extension Program activities. You will handle meeting announcements, calendars, payroll, vendor payments, and records management while ensuring compliance with state guidelines.

Responsibilities include contract management with FDACS OAWP, CEU administration for pesticide programs, audit preparation, and serving as a liaison to the JSWCD Board and extension teams.

Qualifications

• High school diploma or equivalent with 2–3 years of bookkeeping, financial and public meeting record management experience.
• Working knowledge of computer software and office procedures; able to interact professionally with the public.
• Valid Florida driver's license prior to employment.

Responsibilities

• Serve as contract manager for cost-share contracts between farmers, JSWCD and FDACS OAWP.
• Prepare public meeting announcements and manage public meeting processes.
• Process payroll, payments and invoices to FDACS OAWP and maintain related records.
• Ensure annual audit occurs and retention of all financial records per state standards.
• Act as liaison between FDACS OAWP and JSWCD Board; support Extension Row Crop and Pesticide Safety Education Programs.
• Coordinate CEU registration, submission and filing for licensed pesticide applicators.
• Oversee program expenses, agent travel approvals and related reporting.
• Provide reception support and handle multiple phone lines.

Skills

Bookkeeping

Public meeting management

Payroll processing

Records management

Office administration

Communication

Education

High school diploma or equivalent

2–3 years related experience

Tools

Computer software

Record retention standards

Job description

Jackson Soil & Water Conservation District in Marianna, FL seeks an Administrative Office Manager to support board and Extension Program activities. You will handle meeting announcements, calendars, payroll, vendor payments, and records management while ensuring compliance with state guidelines.

Responsibilities include contract management with FDACS OAWP, CEU administration for pesticide programs, audit preparation, and serving as a liaison to the JSWCD Board and extension teams.