Administrative & Community Coordinator

InnoVenture Labs; Beverly (MA); On-site; USD 27,552 - 41,328; Part time

Job summary

InnoVenture Labs is a non-profit technology incubator, helping cleantech, biotech and energy start-ups realize their goals and increase their odds of success. Start-ups bring the company and technology, we bring the lab space, shared resources, mentors, industry connections, and enthusiasm for helping people shape the future.

We’re looking for a motivated and enthusiastic administrative and community coordinator to help deliver a vibrant entrepreneurial experience for our members and team.

Qualifications

• 3-5 years of administrative/operations experience.
• A hospitality mindset with an eye to building a strong community.
• Event coordination experience for groups up to 50 people.
• Handle internal logistics including conference room management, meeting / event catering, etc.
• Proficient with workplace technologies like access systems, booking, AV, MS 365.

Responsibilities

• The main thing is to make the office the easiest part of everyone's day.
• Work proactively with Lab Manager to keep the experience smooth between all areas of the incubator
• Handle what comes and fix or elevate it clearly. Hands-on, high ownership
• Coordinate events for members and with community partners
• Support member-company onboarding and offboarding
• Create, implement, and maintain processes to keep a well-run office environment.
• Track operation budgets, support financial processes with contract accountant

Skills

Admin ops

Hospitality

Event planning

MS 365

Tools

Access systems

Room booking

AV equipment

MS 365

Job description

This role is part-Time (20-30 hrs a week) to start, with room to grow

About Us

InnoVenture Labs is a non-profit technology incubator, helping cleantech, biotech and energy start-ups realize their goals and increase their odds of success. Start-ups bring the company and technology, we bring the lab space, shared resources, mentors, industry connections, and enthusiasm for helping people shape the future.

About The Role

We’re looking for a motivated and enthusiastic administrative and community coordinator to help deliver a vibrant entrepreneurial experience for our members and team. This role needs someone who loves being hands-on with variety in their responsibilities. Someone who is a deeply organized self-starter, who can help keep things disciplined and orderly, while helping deliver a consistent, high-quality workplace environment for our team and community. This person will be comfortable with the proverbial ‘cat-herding’ that office management requires.

There is ample opportunity on this team to dip your toes into other areas of the organization and expand your skills. See something you’re interested in, just speak up!

Core Responsibilities

The main thing is to make the office the easiest part of everyone's day. You own the day-to-day experience of the office spaces so nothing about the space slows anyone down.

Additionally, you will:

• Work proactively with Lab Manager to keep the experience smooth between all areas of the incubator
• Handle what comes and fix or elevate it clearly. Hands-on, high ownership
• Coordinate events for members and with community partners
• Support member-company onboarding and offboarding
• Create, implement, and maintain processes to keep a well-run office environment.
• Track operation budgets, support financial processes with contract accountant

Qualifications

• 3-5 years of administrative/operations experience, preferably in a start-up or incubator environment
• A hospitality mindset with an eye to building a strong community and
• Event coordination experience for groups up to 50 people
• Handle internal logistics including conference room management, meeting / event catering, etc
• Skilled in workplace technologies like access systems, booking, AV, MS 365, etc.
• Excited to be a part of what we're building

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Unfortunately, we are unable to provide relocation assistance at this time.