Administrative Clerk/Treasurer

ReNEW Schools; Indiana (PA); On-site; USD 32,000 - 42,000; Full time

Job summary

Madison Consolidated Schools is seeking an Administrative Clerk: School Bookkeeper to support the school office and ensure efficient operations. The role involves handling records, communications, student absences, and basic financial tasks.

The ideal candidate has a high school diploma and 6 months to a year of related experience, strong typing (50 wpm), and solid organizational skills. The position reports to the principal and assistant principal.

Qualifications

• High School diploma or equivalent.
• 6 months to 1 year of related experience or training; or equivalent education/experience.
• Ability to prepare written reports and correspondence.
• Skills in human relations; ability to plan and organize; good work habits.

Responsibilities

• Performs office routines for a busy school office.
• Maintains student records as required.
• Receives/routes calls and written communications.
• Maintains absence affidavits and helps secure substitutes.
• Assists teachers in preparing instructional materials as directed by the principal.
• Attends to ill and injured students.
• Types correspondence, forms, reports, certificates, etc.
• Assists with withdrawals and enrollments.
• Completes reports in a timely manner.
• Collects, counts, and deposits all money.
• Prepares purchase orders as assigned by the building administrator.
• Investments.
• Prepares bid lists, receives and distributes.
• Processes bid lists, receives and distributes.
• Orders supplies.
• Maintains records/files.
• Pays all necessary claims.

Skills

Typing speed 50 wpm

Organizational skills

Human relations

Education

High School diploma

Tools

Calculator

Computers

Ledgers

Forms

Schedules

Job description

MADISON CONSOLIDATED SCHOOLS

Position Title:Administrative Clerk: School Bookkeeper

Reports to: Principal and Assistant Principal

FLSA: Non-exempt

Summary of the position: To ensure the smooth and efficient operation of the school office so that the office’s maximum positive impact on the education of children can be realized.

Qualifications: Six months to one year of related experience and/or training; or equivalent combination of education and experience.High School diploma.Ability to prepare written reports and correspondence.Skills in human relations.Ability to plan and organize; good work habits.Ability to type accurately at a minimum speed of 50 words per minute.Employee should also be able to use the machines, tools, equipment, and work aids which may be representative, but not all inclusive, of that commonly associated type of work, i.e., calculator, forms, ledgers, schedules and computers.Able to be bonded.Other qualifications as deemed desirable by the School Board.

Supervises: None

Essential Duties and Responsibilities:

• Performs the necessary office routines and practices associated with a busy, yet productive and smoothly run school office.
• Maintains such student records as shall be required.
• Receives and routes incoming and outgoing calls and written communications.
• Maintains absence affidavits and helps secure substitutes.
• Assists teachers in preparing instructional materials as directed by the principal.
• Attends to ill and injured students.
• Types correspondence, forms, reports, certificates, etc.
• Assists with withdrawals and enrollments.
• Completes reports in a timely manner.
• Collects, counts, and deposits all money.
• Prepares purchase orders as assigned by the building administrator.
• Investments.
• Prepares bid lists, receives and distributes.
• Processes bid lists, receives and distributes.
• Orders supplies.
• Maintains appropriate records and files as appropriate.
• Pays all necessary claims.
• Other duties as assigned by the building administrator.

Special Considerations/Physical Demands:The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.While performing the duties of this job, the employee is regularly required to talk or hear.The employee frequently is required to sit and use hands to finger, handle or feel objects, tools, or controls.The employee is occasionally required to stand, walk, and reach with hands and arms.The employee must occasionally lift and/or move up to 20 pounds.Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

Responsibilities and tasks outlined in this document are not exhaustive and may change as determined by the needs of the district.

It is the policy of Madison Consolidated Schools not to discriminate on the basis of race, color, religion, sex, national origin, disability, or age, in its programs or employment policies as required by the Indiana Civil Rights Act (I.C. 1971, 22-9-1); Public Law 218 (I.C. 1971, Title 20); Titles VI and VII (Civil Rights Act 1964); the Equal Pay Act of 1973; Title IX (1972 Education Amendments); Public Law 94-142; and Public Law 93-112, Section 504.