Administrative Clerk II - Sanitation (LURM)

Walworth County; Elkhorn (WI); On-site; USD 35,000 - 55,000; Full time

Job summary

An established county agency is seeking a detail-oriented individual to provide clerical and accounting support for sanitation and rental programs. This role involves processing permit applications, maintaining records, and ensuring compliance with state regulations. The ideal candidate will excel in customer service and possess strong skills in Microsoft Office. Join a dedicated team committed to serving the community and making a positive impact through effective resource management. If you are organized, proactive, and ready to contribute to local governance, this opportunity is perfect for you.

Qualifications

• High school diploma plus one year of formal preparation required.
• Two to three years of relevant experience preferred.

Responsibilities

• Process permit applications and maintain records for sanitation programs.
• Provide customer service and assist with technical information on GIS.

Skills

Customer Service

Microsoft Office

Data Entry

Accounting Functions

Education

High School Diploma or Equivalent

Additional Year of Formal Preparation

Tools

Personal Computer

Receipting Machine

Fax Machine

Scanning Equipment

Job description

This position is responsible for providing clerical assistance and accounting functions for the sanitation and short-term rental programs within the Land Use and Resource Management Department. The position is accountable for sanitation and short-term rental permits, pumping cards, state reports, and the Wisconsin Fund. This position discerns the diverse needs of the public and various other departmental requirements and ordinances.

SCHEDULE
Days: Monday - Friday
Work Hours: 8:00 a.m. - 4:30 p.m.
Hours Per Shift: 8
Shifts Per Pay Period: 10
Position FTE: 1.00

Applications are being accepted from current County employees as well as members of the public. This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.
Receive, review, and process permit applications and documents. Coordinate permit processing associated with sanitation and short term rental permits and disseminate to appropriate department staff.

Assess and receipt proper permit fees using department software. Complete daily receipting and balance deposits (accounts receivables). Perform corrections as needed.

Enter permit data and information into department tracking software. Scan records and documents. Maintain files and records of all applications and permit documents by tax key for purposes of real estate documents/certified survey maps.

Provide applicants with updates on the status of applications.

Produce reports, letters, and documents associated with permits.

Perform a variety of customer service duties including answering and directing telephone calls, responding to questions from the public, and scheduling appointments for department technical staff.

Provide department assistance to septic system installers, plumbers, soil testers, septic system pumpers, realtors, appraisers, contractors, builders, attorneys, and the general public.

Maintain and document sanitation statistics, including data within the department’s software tracking system for annual reporting and budgeting purposes.

Coordinate the pumping card process and holding tank process (Wisconsin State mandated programs) and answer all questions from the public. Must be knowledgeable of the Wisconsin State Statutes and Sanitation Codes.

Develop reports for the State of Wisconsin Department of Commerce Safety and Buildings Division.

Maintain records for the State of Wisconsin-Wisconsin Fund and receipt funds appropriately.

Compile information for open records requests and make copies as necessary.

Perform clerical support tasks as assigned. Serve as a backup for other clerical staff within the department.

Perform record searches.

Maintain office supplies and office machines.

Produce reports, copies and maps for other departments, organizations and the public.

Provide customers with technical information and assistance navigating the County Geographic Information System (GIS).

Process accounts payable, purchase orders, requisitions and general journal when needed and as directed by management.

Maintain financial spreadsheets.

Demonstrate a commitment to county safety and risk management efforts.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience High school diploma or equivalent plus one additional year of formal preparation and two to three years of relevant prior experience. Proven experience in ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals as well as ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Must be knowledgeable in the use of Microsoft Office including Excel and Word.Interactions & Communication Responds to requests and initiates contacts to exchange basic or general information with others.Decision Making This position has authority to make decisions that are within detailed procedures and protocols and under close supervision. These decisions directly impact performance in the job and/or the work unit within a department and information is provided to others for their decision-making.Thinking & Problem Solving In relation to established procedures, protocols and policies of the County, challenges of this position tend to be routing and primarily related to procedure and process issues.Tools and Equipment Used Typewriter Personal Computer/Computer Telephone Receipting Machine Calculator Copy Machine FAX Machine Scanning Equipment
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.

PHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee frequently is required to stand, walk, sit and reach with hands and arms. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, and ability to adjust focus. TO INCLUDE:
Formal Walworth County Electronic Application
Education & Experience Review\
Oral Department Interview
Reference Check
Background Check
Post Offer Physical Exam
Drug Screen

Other job-related tests may be required.