Administrative Clerk I

County of Trinity CA; Weaverville (CA); On-site; USD 32,000 - 42,000; Full time

Job summary

County of Trinity CA is seeking an entry-level Administrative Clerk to assist with a variety of office and general support tasks in an assigned department. You will greet visitors, answer phones, and route information to staff.

You will gain experience handling records, data, invoices, and reports, typing documents, and operating office equipment. Training is provided, with opportunities to grow into more advanced clerical duties.

Qualifications

• Entry-level position with learning opportunity and on-the-job training.
• Ability to read and interpret policies, procedures, and regulations.
• Basic literacy and numerical skills required.

Responsibilities

• Greet office visitors and answer the telephone, providing information.
• Learn and operate computers and office equipment as part of daily tasks.
• Gather, assemble, organize, and tabulate data for reports.
• Maintain and update records and information retrieval systems.
• Type, proofread, and format documents; assist with reports and publications.
• Support special projects and assignments as needed.

Skills

Data entry

Reception skills

Basic math

Office software

Tools

Word processing

Spreadsheets

Job description

Under supervision, to learn, assist with, and perform a variety of office, administrative, and general support work for an assigned County department or work unit; to greet office visitors and answer the telephone, providing information and referring visitors/callers to others; to learn to operate and use computers and office equipment; and to do related work as required. (The following is used as a partial description and is not restrictive as to duties required.)

Learns and performs a variety of office, administrative, and general support assignments; gathers, assembles, organizes, and tabulates data and information; serves as an office receptionist greeting office visitors and answering the telephone, providing information and making referrals to other staff; receives, sorts, and distributes mail; learns and maintains and updates records and information retrieval systems; records and logs invoices, claims, and other documents; types/word processes and proofreads a variety of documents and material; may work on special reports, projects, and publications; may assist with maintaining family support and/or public assistance records; may learn to update and maintain computerized records and generate reports; may learn and use spreadsheets and other special computer software; operates office equipment.

Knowledge of:

• Correct English usage, spelling, grammar, and punctuation.
• Basic mathematics.

Ability to:

• Learn and perform a variety of administrative, office, and general support work with minimal guidance and supervision.
• Read, interpret, and apply policies, procedures, and regulations.
• Follow oral and written directions.
• Type or use word processing software at an acceptable speed to meet production requirements.
• Gather and organize data and information.
• Maintain and update records and reports.
• Learn to operate a computer and use department software in the performance of assigned work.
• Operate and use office equipment.
• Deal tactfully and courteously with the public and other staff when explaining the functions and policies of the work area where assigned.
• Establish and maintain cooperative working relationships.

Training and Experience:

Any combination of training and experience, which would likely provide the required knowledge and abilities, is qualifying. A typical way to obtain the required knowledge and abilities would be:

• Some training in office skills is desirable.

Special Requirements:

None

TYPICAL PHYSICAL REQUIREMENTS

Sit for extended periods; frequently stand and walk; normal manual dexterity and eye-hand coordination; lift and move objects weighing up to 25 lbs.; corrected hearing and vision to normal range; verbal communication; use of office equipment, including computer, telephone, calculator, copiers, and FAX.

TYPICAL WORKING CONDITIONS

Work is performed in an office environment; continuous contact with other staff and the public.

DISTINGUISHING CHARACTERISTICS

This is the entry, training, and first working level in the Administrative Clerk class series. Incumbents learn, assist with, and perform a variety of office, administrative, and general support work. This class is distinguished from Administrative Clerk II in that incumbents perform a lesser scope of assignments under closer supervision. When an incumbent has demonstrated sufficient knowledge, skills and work performance to indicate the ability to perform the full scope of Administrative Clerk II responsibilities, they may be promoted to the next higher level of Administrative Clerk II.

REPORTS TO

A variety of County supervisory or management positions, depending upon the department or program area where assigned.

CLASSIFICATIONS SUPERVISED

None.

DISASTER SERVICE WORKER

In addition to our everyday duties, we have an added responsibility to help in a declared disaster. Under California law, all public employees are Disaster Service Workers and may be called upon in the event of a disaster. The roles and responsibilities for Disaster Service Workers are authorized by the California Emergency Services Act and are defined in the California Government Code 3100-3102; Labor Code 3211.92(b).