Administrative Clerk

Jobtailor; Phoenix (AZ); On-site; USD 32,000 - 42,000; Full time

Job summary

Jobtailor in Phoenix, AZ is seeking a detail-oriented clerical assistant to answer calls, sort mail, maintain case files, and support clients and staff with accurate data entry and correspondence.

The ideal candidate has at least six months of clerical and law-office experience, a high school diploma or GED, and bilingual English/Spanish skills. Experience in an indigent defense or law firm setting is a plus.

Qualifications

• Six months of clerical experience.
• Six months of experience working in an indigent defense law office.
• Six months of experience working in a law firm setting.
• Experience with data entry software.
• Bilingual in English and Spanish.

Responsibilities

• Answering and directing incoming calls.
• Sorting and distributing mail.
• Updating case files and the case management system.
• Utilize the database and other templates to complete correspondence for clientele.
• Update client addresses when needed.
• Make copies and organize documents.
• Receive, sort, and distribute mail daily.
• Receive, log, and stock supplies and equipment.
• Answer multi-line phone, generate a call log, transfer calls, and relay messages to staff.
• Move boxes and other large items as needed.

Skills

Clerical Experience

Data Entry

Case Management

Bilingual English/Spanish

Indigent Defense Law Office Experience

Law Firm Experience

Phone Handling

Mail Sorting

Document Organization

Education

High School Diploma

GED

Tools

Data Entry Software

Job description

• Answering and directing incoming calls
• Sorting and distributing mail
• Updating case files and the case management system
• Utilize the database and other templates to complete correspondence for clientele
• Update client addresses when needed
• Make copies and organize documents
• Receive, sort, and distribute mail daily
• Receive, log, and stock supplies and equipment
• Answer multi-line phone, generate a call log, transfer calls, and relay messages to staff
• Move boxes and other large items as needed

Requirements

• Six months of clerical experience
• High school diploma or GED
• Post-secondary education may substitute for the required experience on a year-for-year basis
• Six months of experience working in an indigent defense law office
• Six months of experience working in a law firm setting
• Experience with data entry software
• Bilingual (English/Spanish) skills

Core Competencies

Demonstrates strong clerical skills with experience in data entry and case management within a law office environment. Bilingual communication in English and Spanish enhances client interaction and support.

Highest-signal resume keywords

• Clerical Experience
• Data Entry Software
• Bilingual (English/Spanish)
• Indigent Defense Law Office Experience
• Law Firm Experience

ATS Optimization Keywords

Hard Skills

• Data Entry
• Case Management
• Document Organization
• Mail Sorting
• Phone Handling

Soft Skills

• Communication
• Organization
• Attention to Detail

Certifications & Qualifications

• High School Diploma
• GED

Industry Keywords

• Indigent Defense
• Law Office
• Legal Correspondence