Administrative Care Coordinator (Jr.)

VetJobs; Concord (NH); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Comprehensive Benefits Package

Paid Federal Holidays

Job summary

OBAN Corporation is seeking a full‑time Administrative Care Coordinator to support non‑clinical case management for the New Hampshire Army National Guard’s Office of the State Surgeon. The role is onsite in Concord, NH, with duties to track Soldier medical status and manage documentation in the medical readiness systems.

Responsibilities include processing medical records, coordinating follow‑ups, and attending periodic health assessments; prior military exposure is desirable.

Qualifications

• Must be detail‑oriented with strong organizational and communications skills.
• Must be proficient in the use of Microsoft Office Suite.
• Must be able to learn and use ARNG web‑based systems: MODS, MEDCHART, JLV, MHS Genesis.
• Experience with the military or military family involvement is highly desirable.

Responsibilities

• Track medical status of approximately 1,700 Soldiers assigned to NH ARNG.
• Perform administrative charting in eCase.
• Submit case processing and documentation to MRNCO.
• Inform NH ARNG providers about follow‑ups per policy.
• Attend Periodic Health Assessments (PHA) and support drill weekend events.
• Ensure compliance with IMR, AR 40‑501, and related guidance.
• Manage electronic records, ROI, and HIPAA standards.
• Enter data into MODS/MEDS PROS and related systems.
• Perform other job‑related duties as required.

Skills

Detail-oriented

Organizational skills

Communication skills

Education

HS Diploma or GED

AA or AS degree preferred

Tools

Microsoft Office Suite

MODS

MEDCHART

JLV

MHS Genesis

Job description

Job Description

This position is onsite (Concord, NH). MUST RESIDE WITHIN THE STATE OF NH.

Job Title:

Administrative Care Coordinator. This position is onsite (Concord, NH). MUST RESIDE WITHIN THE STATE OF NH.

Security Clearance:

N/A

Suitability:

DHS EOD

Travel Requirement:

N/A

Location:

New Hampshire Army National Guard, Concord, New Hampshire

Position Type:

Service Contracts Act (SCA)

Salary:

$20.00 per hour plus benefits

Work Hours:

Monday – Friday core hours 9:00 am – 3:00 pm (6:00 am – 6:05 pm, Flextime). Occasional weekend support (approximately three times per year).

Job Summary:

OBAN is seeking a full‑time Administrative Care Coordinator to provide services in support of non‑clinical case management for the New Hampshire Army National Guard’s Office of the State Surgeon (NHANG). The ultimate goal is to provide a healthy, resilient, ready, and deployable force for federal, state, and community missions.

Job Description:

• Responsible for tracking medical status of all 1700 Soldiers assigned to the NH ARNG.
• Responsible for administrative charting in eCase.
• Submit case processing, medical documentation, and profile concerns to Medical Readiness Non‑Commissioned Officer (MRNCO).
• Inform NH ARNG provider(s) responsible for evaluating the follow‑up of the Soldier's exam in accordance with Office of The State Surgeon policy.
• Attend Periodic Health Assessment (PHA) events as determined by the needs of the NH ARNG State Surgeon’s Office. Large PHA events are scheduled approximately three times per year on drill weekends.
• Follow the regulations and policies applicable to Individual Medical Readiness (IMR) and deployment, including the AR 40‑501 and other applicable guidance.
• Ensure all medical documentation received from the Soldier and/or their medical team is received and placed in the appropriate electronic record and filed in the Soldier’s hard copy record.
• Maintain Soldier medical records in accordance with Army Regulation (AR) 40‑66.
• Obtain Release Of Information (ROI) from the Soldier, send ROI to the appropriate facility and track incoming documentation.
• Maintain annual Health Insurance Portability and Accountability Act of 1996 (HIPAA) standards and guidelines.
• Upload scanned medical documents of Soldiers into Health Readiness Record (HRR).
• Stamp all medical documents after uploading for verification.
• Index and approve uploaded medical documents.
• Medical Operational Data System (MODS) entry of immunizations, select laboratory draws and or results, designation of pregnancy, eye exams, and medical warning tags.
• Look up Soldiers’ Individual Medical Readiness (IMR) in the Medical Protection System (MEDPROS) to include immunizations to determine what the Soldier is due for when filling out a PHA flow sheet.
• Report Medical Readiness to the Deputy State Surgeon or his/her designated representative as requested.
• Perform other job‑related duties as required.

Qualifications:

• Must be detail‑oriented with strong organizational and communications skills.
• Must be proficient in the use of Microsoft Office Suite.
• Must be able to easily learn and use various software programs to maintain database files and prepare reports, including but not limited to the following ARNG web‑based electronic data systems: MODS, MEDCHART, JLV, MHS Genesis.
• Experience with the military, such as prior military service or military family member or military family volunteer, is highly desirable.

Education:

• Requires a HS Diploma or GED; AA or AS degree preferred.

Required Qualifications:

• Must be able to obtain and maintain the required government security check.

Company Summary:

We Help Our Clients Solve Complex Mission‑Critical Challenges. Established in 2008 and based in the Washington Metro Area, OBAN Corporation is a Service‑Disabled, Veteran‑Owned, Small Business (SDVOSB) and Small Business Administration 8(a) Program Participant that provides practical, strategic, and tactical management solutions to public and private sector clients. OBAN Corporation works with our clients to meet their mission‑critical objectives through expert advisory, administrative, and implementation support solutions. We develop and implement efficient and effective near‑term and long‑term roadmaps to help our clients navigate through some of their toughest and most complex business challenges.

Benefits:

• Comprehensive Benefits Package
• Paid Federal Holidays

OBAN is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.

Salary Range: $30,000-$45,000