Administrative Business Partner (Fixed term contract 12 month)

AECOM; Mountain View (CA); On-site; USD 77,000 - 110,000; Full time

Job summary

An opportunity exists at a leading company for an Administrative Business Partner to support top leaders by managing complex calendars, enhancing operational efficiencies, and facilitating team communications. The ideal candidate will thrive in a dynamic environment, showcasing exceptional organizational skills and solid communication capabilities. This role offers a competitive salary and the chance for professional growth in a supportive team atmosphere.

Qualifications

• Proven experience as an Administrative Business Partner or similar role.
• Strong ability to manage multiple priorities and tasks efficiently.
• Excellent communication skills with a high emotional quotient (EQ).

Responsibilities

• Manage a complex calendar and travel arrangements for multiple leaders.
• Support operational tasks and continuous improvement suggestions.
• Facilitate effective meetings and track deliverables.

Skills

Organizational Skills

Attention to Detail

Problem-Solving

Communication

Proactivity

Team Collaboration

Tools

Google Suite

Job description

Snapshot

We are seeking an Administrative Business Partner to support up to three leaders, who can strategically manage the day-to-day operational needs and support on projects & initiatives to help drive team & company priorities. This role would suit someone who thrives in a fast-paced, changeable environment and enjoys working as part of a team.

About Us

Artificial Intelligence could be one of humanity’s most useful inventions. At Google DeepMind, we’re a team of scientists, engineers, machine learning experts and more, working together to advance the state of the art in artificial intelligence. We use our technologies for widespread public benefit and scientific discovery, and collaborate with others on critical challenges, ensuring safety and ethics are the highest priority.

The Role

Key responsibilities:

+ Strategically and proactively manage a very complex and ever-changing calendar of meetings, conference calls, interviews appointments, across numerous time zones and different office locations.

+ Supporting with operational tasks and processes; suggesting ideas for continuous improvement to increase efficiencies

+ Collate and track actions and deliverables

+ Meeting support - circulating agendas, capturing notes and ensuring actions are followed up on and are completed. Ensure meeting roles, agendas and briefing documentation are in place for each meeting.

+ Develop a strong working relationship with each leader: thinking ahead, handling priorities, anticipating needs and future challenges, proposing solutions to enable effective decision-making.

+ Understanding of the key stakeholders; build and maintain effective working relationships across the whole organisation.

+ Draft and send out team coq0okk,j, 00233mmunications.

+ Organise and execute internal and external events for business and team events e.g. off-sites, lunches, talks, seminars, visitors.

+ Arrange domestic and international travel for meetings, international office visits and speaking engagements e.g. hotel reservations, flight check-in, visas, detailed travel itineraries and overseas transport.

+ Financial administration e.g. compile expense claims, approve purchase order requests, contract creation, reimbursements, etc.

+ Act as a point of contact, dealing with incoming requests, requiring heavy email correspondence.

About You

You are a resilient Administrative Business Partner, with experience working in a fast-paced environment. You are energetic, enthusiastic and have a keen interest to continue to develop your career in supporting and enabling others. Colleagues describe you as positive, warm, kind, trustworthy and efficient; with a can-do attitude, willingness to learn and a strong desire to grow.

+ Passionate about supporting and enabling others, motivated by Leader support.

+ Proactive, you are a self-starter and a naturally strong problem-solver; you can anticipate what needs to be done without guidance.

+ Highly organised, you manage priorities well; juggling and handling multiple deadlines and tasks efficiently, whilst being able to manage expectations in a thoughtful way.

+ Can adapt quickly to changing demands and embrace ambiguity

+ Able to demonstrate administrative excellence, you have an acute and exceptional attention to detail.

+ Solid communicator and active listener; you exhibit a high EQ.

+ Able to build relationships across teams and foster trust.

+ Collaborative and thrives in a team environment.

+ Proactively seek out time-saving solutions and tools.

+ Open to new ways of working, curious and dedicated to continuous improvement for yourself and the team.

+ Experience with Google Suite is preferable but not crucial.

The US base salary range for this full-time position is between $77,000 - $110,000 + bonus + benefits. Your recruiter can share more about the specific salary range for your targeted location during the hiring process.

At Google DeepMind, we value diversity of experience, knowledge, backgrounds and perspectives and harness these qualities to create extraordinary impact. We are committed to equal employment opportunity regardless of sex, race, religion or belief, ethnic or national origin, disability, age, citizenship, marital, domestic or civil partnership status, sexual orientation, gender identity, pregnancy, or related condition (including breastfeeding) or any other basis as protected by applicable law. If you have a disability or additional need that requires accommodation, please do not hesitate to let us know.