Administrative Budget Analyst

City of New York; New York (NY); On-site; USD 98,000 - 100,000; Full time

Benefits offered by this job

55a Program

PSLF

Job summary

City of New York’s Budget Planning and Monitoring Unit seeks an Administrative Staff Analyst to monitor agency spending, prepare budget modifications in FMS, and coordinate with OMB and grant managers. Current City employees in the administrative staff analyst title or those reachable from the civil service list are invited to apply.

The role requires strong analytical and communication skills, extensive Excel proficiency, and the ability to manage multiple budgets and capital projects under

Qualifications

• Master’s degree in economics, finance, or public administration with 2 years budget/financial analysis experience.
• Bachelor’s degree plus 4 years in budget or financial analysis, including 18 months in supervisory capacity.
• Strong supervision and management experience preferred.

Responsibilities

• Monitor agency spending and review operating budgets.
• Create budget modifications in FMS for Personnel and OTPS budgets.
• Process encumbrances in FMS3 and assist year-end accruals.
• Reconcile internal operating budgets with FMS and coordinate with grant managers.

Skills

Analytical skills

Interpersonal communication

Budget analysis

Project management

Attention to detail

Team collaboration

Education

Master's degree in economics

Bachelor's degree in business administration

Tools

FMS/2

FMS/3

Excel

Word

Job description

In order to be considered for the position candidates must be a current City Employee and be serving permanently in the title of Administrative Staff Analyst or have taken the most recent Administrative Staff Analyst civil service exam and be reachable for appointment from the resulting list.

The NYC Department for the Aging (NYC Aging) promotes and supports inclusive, safe, affordable, healthy aging. NYC Aging remains steadfast in its role and responsibility to preserve the dignity and quality of life for approximately 1.8 million diverse older New Yorkers by eliminating food insecurity, providing access to affordable, stable housing, enhancing access to quality healthcare services and protecting older New Yorkers from harm and abuse with the ultimate goal of a more age-friendly city in which older adults can age gracefully with respect.

The Budget Planning and Monitoring Unit is responsible for managing the Agency's $600 million Expense Budget and $100 million Capital Budget; preparing budget and financial analyses and reports; and coordinating the Agency's budget and financial activities with the Mayor's Office of Management and Budget (OMB) and other oversight and partner agencies.

Responsibilities

• Monitor agency spending and procurement activities and review and update operating budgets for assigned divisions.
• Create and process budget modifications in the City Financial Management System (FMS) for both Personnel and Other Than Personnel (OTPS) budgets.
• Process encumbrances in FMS3 and participate in the year-end accrual process.
• Reconcile internal operating budgets with FMS to ensure initial budgets, modifications, and chargebacks are accurately recorded.
• Work with grant managers to review and update grant budgets in FMS and prepare grant budget modifications. Serve as a liaison among General Services, Procurement, Grant Managers, and the Budget Unit to review and approve purchase requests.
• Serve as a liaison among General Services, Procurement, Grant Managers, and the Budget Unit to review and approve purchase requests.
• Prepare and submit quarterly Spending Plan updates to the Office of Management and Budget (OMB) through FMS, and assist with other budget reporting requirements, including Miscellaneous Revenue and Monthly Variance reports.
• Serve as a Budget Preparer in Passport for AOTPS budget actions.
• Assist in preparing Certificates to Proceed (CPs), ensuring project scopes align with the Capital Commitment Plan and capital eligibility requirements for Comptroller contract registration, and respond to OMB inquiries regarding pending CPs.
• Update capital forecasts in FMS by forecasting task orders and change orders, modifying the Capital Plan based on current cost estimates, and tracking commitment plan projects against fiscal year targets.
• Prepare Budget Code Modifications and create Fixed Asset Intents (FNs) and Commodity Requisitions (RQC1s) in FMS to support timely contract registration.
• Communicate with other City agencies and OMB regarding the status of capital projects.
• Use FMS and Microsoft Office applications, including Excel and Word, to prepare reports, analyses, and memorandums.

ADMINISTRATIVE STAFF ANALYST ( - 1002A

Minimum Qualifications

• A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or
• A baccalaureate degree from an accredited college and four years of professional experience in the areas described in "1" above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in "1" above.

Preferred Skills

• Strong analytical, interpersonal, and communication skills. - Excellent written and verbal communication skills. - Highly motivated and proactive with strong attention to detail - Ability to exercise independent judgment with minimal supervision with ability to demonstrate effective problem-solving skills. - Able to work independently and collaboratively as part of a team - Strong organizational and project management skills - Ability to prioritize tasks, manage time effectively, and multitask in a fast-paced environment - Minimum of 5 years of experience in fiscal services - Understanding of New York City Capital and Expense budget processes and regulations - Knowledge of citywide rules, regulations, policies, and procedures issued by the Office of Management and Budget (OMB) - Working knowledge of FMS/2 and FMS/3 Info Advantage tools (preferred) - Proficiency in Microsoft Excel, including: (Pivot tables, SUMIF functions, VLOOKUPs, Filters, Advanced formatting) - Preferred experience working with New York City agency budgets.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

$98,140.00 – $99,500.00