Administrative Asst to VP

Northrop Grumman; Baltimore (MD); On-site; USD 76,000 - 126,000; Full time

Job summary

Northrop Grumman in Baltimore, MD seeks an Executive Assistant to the VP and GM of MS Airborne Multifunction Sensors Division. The role requires discretion, strong communication, and act as the operational hub for a high-security leadership office.

The successful candidate will manage complex calendars, coordinate domestic and international travel, prepare briefing materials, and liaise with senior leaders and stakeholders across the organization.

Qualifications

• Experience supporting senior executives in fast-paced, high-security settings.
• Proficient with Microsoft Office and calendar management.
• US citizenship and ability to handle sensitive information.

Responsibilities

• Serve as primary contact for VP/GM and coordinate daily operations.
• Maintain complex Outlook calendar and arrange travel itineraries.
• Prepare briefing packets, presentations, and correspondence.
• Manage security and visitor protocols, SharePoint libraries, and records.
• Collaborate with leaders across the division and external partners.

Skills

Executive support

Calendar management

Travel coordination

MS Office

Education

High School diploma

Associate degree

Bachelor's degree

Tools

SharePoint

SAP

Concur

ITRIP

SmartBuy

Job description

RELOCATION ASSISTANCE: No relocation assistance available

CLEARANCE REQUIRED FOR START: No

CLEARANCE TYPE: None

TRAVEL: No

Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman Mission Systems is seeking an Executive Assistant to the VP and General Manager of MS Airborne Multifunction Sensors Division to join our team in Baltimore, MD.

We are seeking a proactive professional to serve as the operational hub for a high-performing Vice President and General Manager. This fast-paced, high-security role requires someone who can navigate ambiguous "grey-area" situations with confidence, safeguard sensitive information with absolute discretion, and consistently represent the organization with executive-level poise. The successful candidate will anticipate the leader’s needs, work well across organizational boundaries, build strong relationships, manage a complex Outlook calendar, coordinate travel, orchestrate meetings and events, maintain secure SharePoint libraries, and act as the primary liaison to senior internal and external stakeholders.

Key Responsibilities

• Serve as the primary point of contact for the VP/GM’s office, representing the division with professionalism and modeling our leadership behaviors and values.
• Build strong, collaborative and effective working relationships with other division, sector and enterprise stakeholders at all levels.
• Manage and prioritize a complex Outlook calendar, resolve scheduling conflicts in real time, and prepare briefing packets and high-impact presentations.
• Coordinate domestic and international travel itineraries using Concur, ITRIP, and SAP; ensure all visas, clearances, and security documentation are complete.
• Process expense reports promptly, maintaining 100% compliance with audit standards.
• Plan and execute meetings and events-from daily staff huddles to multi-day executive off-sites and VIP customer visits—including venue selection, AV setup, catering, badge issuance, on-site logistics, and post-meeting action-item tracking.
• Maintain secure SharePoint libraries and other collaboration sites, enforce version control and retention policies for classified data, and draft, proofread, and edit correspondence, reports, and presentations.
• Liaise with senior leaders, external partners, contractors, and government officials; screen calls, route communications efficiently, and manage visitor protocols.
• Support cross-functional special projects by conducting research, tracking status, and recommending workflow improvements (e.g., procurement, facilities-request processes).
• Collaborate with administrative peers across NorthropGrumman to share best practices and ensure seamless support for shared initiatives

Core Competencies

• Proactive mindset - anticipates needs and takes initiative.
• Comfort operating in ambiguous or "grey" areas, making sound judgments with incomplete information.
• High emotional intelligence - tact, diplomacy, and resilience in high-stakes interactions.
• Strong project-management skills - ability to juggle multiple competing deadlines while maintaining quality.
• Executive-level professionalism

#MPR

Basic Qualifications

• High School diploma or GED with a minimum 8years supporting senior executives (C-suite or equivalent) in a fast-paced, high-security environment. or Associate degree and 6 years supporting senior executives (C-suite or equivalent) in a fast-paced, high-security environment. or Bachelor's degree and a minimum of 4 years supporting senior executives (C-suite or equivalent) in a fast-paced, high-security environment.
• Experience in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams) with strong Outlook-calendar expertise.
• U.S. citizenship

Preferred Qualifications

• Experience with SharePoint, SAP, Concur, ITRIP, facilities-request systems, and SmartBuy

Primary Level Salary Range: $75,500.00 - $125,900.00

The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors