ADMINISTRATIVE ASST

Covenant-Health; Jackson Square (TN); On-site; USD 42,000 - 56,000; Full time

Job summary

The Covenant Health Administrative Assistant, Plant Engineering, is a full-time, day-shift position supporting VP/Chief Nursing Officer and other executives with confidential administrative tasks and front-office coverage.

Responsibilities include typing, scheduling, travel arrangements, preparing correspondence and presentations, and maintaining organized files and calendars while upholding MMC environment standards.

Qualifications

• Three (3) to five (5) years clerical/administrative experience. Experience using MS Word, PowerPoint and Excel software.

Responsibilities

• Types, edits and proofs correspondence, policies, minutes, manuals, forms and procedures.
• Records and transcribes minutes of committee meetings to maintain an accurate record of decisions.
• Opens and screens incoming mail; prepares outgoing mail and maintains calendars.
• Maintains daily appointment calendar; coordinates appointments and organizes agenda materials.
• Receives and screens telephone calls; responds to moderately complex inquiries and takes messages.
• Maintains and organizes department files; orders office supplies as necessary.
• Assists in preparation of presentations using appropriate software packages and summarizes related data.
• Maintains concentration and attention to detail under stress; adheres to safety and organizational policies.

Skills

Clerical/Administrative Experience

Tools

MS Word

PowerPoint

Excel

Job description

Overview

Administrative Assistant, Plant Engineering

Full Time, 80 Hours Per Pay Period, Day Shift

Methodist Overview:

Methodist Medical Center of Oak Ridge, part of Covenant Health, is a trusted regional hospital serving East Tennessee with advanced care anda personaltouch. With more than 30 specialties, including cardiology, neurosurgery, orthopedics, and vascular care, thefacilityoffers innovative treatments for complex conditions like aneurysms, joint damage, heart failure, and chronic wounds. Backed by a team of over 1,000 healthcare professionals and 250 physicians, MethodistMedical Centercombinesstate-of-the-arttechnology with compassionate care, earning national recognition for patient safety and excellence in stroke and heart care.Our facilities offer patients all the benefits of medicalexpertiseand innovation while still embodying the convenience of a hometown medical center that is close to the support of family and friends.

Position Summary:

Performs administrative duties for VP/Chief Nursing Officer and other administrative level executives. Provides front office coverage. Does work of a confidential nature and relieves executive of designated administrative details. Prepares correspondence, memoranda, reports, etc., utilizing advanced PC software skills. Schedules and maintains calendar of appointments, meetings, and travel itineraries, and coordinates related arrangements. Must exercise initiative, judgment and knowledge of company practices, policies and organization.

Responsibilities

• Types, edits and proofs correspondence, policies, committee minutes, manuals, letters, forms, procedures, and/or other general typing as directed, initiating other documents and correspondence as appropriate.
• Records and transcribes minutes of committee meetings to maintain an accurate record of decisions.
• Opens and screens incoming mail. Locates and attaches appropriate file to correspondence to be answered. Prepares outgoing mail.
• Maintains daily appointment calendar. Coordinates appointments and meetings and organizes agenda materials.
• Receives and screens telephone calls and may respond to moderately complex inquiries. Takes messages and/or redirects callers.
• Maintains and organizes department files.
• Maintains and orders office supplies as necessary.
• Assists in the preparation of presentations using the appropriate software packages. Receives and summarizes the related data.
• Remains mentally alert and maintains concentration with attention to detail for prolonged periods, at times under stress. Maintains adaptability, flexibility, initiative, persistence, and efficiency of time management and action.
• Does not pose a direct threat to health or safety of self or others. Provides safe, efficient, competent care to population assigned. Meets MMC Environment of Care Standards.
• Follows policies, procedures, and safety standards. Completes required education assignments annually. Works toward achieving goals and objectives, and participates in quality improvement initiatives as requested.
• Perform other related duties as assigned or requested.

Qualifications

Minimum Education:

None specified; will accept any combination of formal education and/or prior work experience sufficient to demonstrate possession of the knowledge, skill and ability needed to perform the essential tasks of the job, typically such as would be equivalent to a high school diploma or GED. Preference may be given to individuals possessing a HS diploma or GED.

Minimum Experience:

Three (3) to five (5) years clerical/administrative experience. Experience using word processing (MS Word), presentation (PowerPoint) and spreadsheet (Excel) software.

Licensure Requirement:

None