Administrative Associate III, Stanford Law School

Stanford University; Stanford (CA); Hybrid; USD 80,000 - 100,000; Full time

Job summary

A prestigious academic institution is seeking a full-time Administrative Associate III to support the Faculty Support Team at its law school. The role includes administrative duties, research tasks, and interaction with senior professionals. The position offers a hybrid work model after a training period. Ideal candidates will have strong research, organizational, and interpersonal skills, with a preference for a Bachelor’s degree. The expected pay range is $39.46 to $44.30 per hour.

Qualifications

• Strong verbal and written communication skills.
• Ability to prioritize and multi-task.
• Excellent customer service skills.

Responsibilities

• Oversee scheduling and organizing conferences.
• Conduct research and prepare presentations.
• Edit and process letters of recommendation.

Skills

Research skills

Presentation skills

Interpersonal skills

Organizational skills

Attention to detail

Education

High school diploma

Bachelor's degree

Tools

Microsoft Word

Excel

Lexis or Westlaw

Job description

Overview

Administrative Associate III, Stanford Law School

The Faculty Support Team (FST) at Stanford Law School seeks a full-time Administrative Associate III to join its administrative, academic and legal services team. The FST is a branch of the Administrative Support Department and supports faculty with the development and implementation of academic content for students, as well as the general research and teaching agendas of the faculty. The role requires strong research and presentation skills, the ability to conduct research projects with limited supervision, and high attention to detail. Strong interpersonal skills and the ability to interact with senior corporate executives and government officials are valuable. You will maintain a full range of administrative and research duties and work collaboratively with many departments within the Law School and externally to achieve programmatic and academic goals. This position is eligible for Hybrid work after an initial training period when you will be coming in five days per week. You will report to the Director of Administrative Support Services and work independently as well as part of a team dedicated to the law school’s mission.

Essential Responsibilities

• May act on behalf of the supervisor, department manager, or chair in establishing priorities and resolving administrative problems.
• Oversee and/or perform duties related to scheduling, organizing, and operating conferences, seminars, and events, including vendor coordination, materials production and distribution, logistics, and budgeting.
• Coordinate logistics for class speakers or visitors.
• Research articles, topics, and case law using various internet search engines and research databases; conduct research and help prepare presentations on topical development.
• Draft documents and correspondence for presentations, course handouts/materials, conferences, seminars, and reports; perform substantial editing and fact checking. Create and maintain content in unit documents, displays, reports, brochures, social media, and websites.
• Research, prepare and record copyright permission requests for course materials through Copyright Clearance Center.
• Plan and schedule calendars with limited consultation, resolve scheduling conflicts, and arrange travel in compliance with policies; may obtain visas and travel documents as needed.
• Liaison to corporations, judiciary, academics, law firms, the media, and government officials.
• Coordinate assignments for student research assistants and schedule student meetings as needed.
• Edit and process letters of recommendation for academic positions and student clerkships.
• Create complex reports and spreadsheets using specialized software and systems.
• Oversee and/or process a variety of complex financial transactions; monitor and reconcile budget statements; assist with capital or special equipment requests and vendor selection.
• May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, prioritizing workloads, deadlines, and providing performance input.

Minimum Requirements

Education & Experience:

• High school diploma and four years of administrative experience, or a combination of education and relevant experience. A Bachelor's degree, with research or administrative experience in a corporate or academic setting, is strongly preferred.

Knowledge, Skills and Abilities:

• Advanced computer skills and experience with office software and email applications, including advanced Word features and complex Excel functions.
• Ability to follow through and complete projects.
• Excellent organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize, multi-task, and assign work to others.
• Ability to take initiative and own projects.
• Ability to exercise sound judgment independently in decision-making.

Preferred Skills and Abilities:

• Knowledge of computer-based research programs such as Lexis or Westlaw, or willingness to promptly acquire it. Willingness to gain working knowledge of Stanford systems, including Oracle, if not already proficient.

The expected pay range for this position is $39.46 to $44.30 per hour.

Stanford University provides pay ranges representing its good faith estimate of compensation. The final offer will consider factors such as scope and responsibilities, qualifications, budget, equity, location, and market pay for similar roles. Details about the rewards package are discussed during the hiring process.

The job duties listed are typical examples and not a comprehensive inventory of all duties. Specific duties may vary by department or program. Employees may perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform essential functions.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Stanford Law School seeks to hire the best talent and to promote a safe and secure environment for all members of the university community. New staff hires must pass a background check prior to starting work at Stanford University.

Additional Information

• Schedule: Full-time
• Job Code: 4098
• Employee Status: Regular
• Grade: F
• Requisition ID: 106898
• Work Arrangement: Hybrid Eligible