Administrative Associate

Sound View Wealth Advisors; Savannah (GA); On-site; USD 38,000 - 52,000; Full time

Job summary

Sound View Wealth Advisors is seeking an Administrative Associate to serve as a centralized contact for clients and guests. The role focuses on scheduling, front desk duties, and daily administrative activities in a professional office environment.

You’ll coordinate calendars for advisors, greet visitors, handle calls, and assist with mail, supplies, and events. Strong organization, discretion, and client-service mindset are essential.

Qualifications

• Experience in scheduling/administrative support.
• Strong calendar management and attention to detail.
• Professional, warm communication with clients and colleagues.

Responsibilities

• Coordinate and manage client appointment scheduling for advisors and team.
• Handle confirmations, changes, and calendar coordination.
• Greet clients and guests, maintain a polished front office environment.
• Answer calls and direct inquiries promptly and professionally.
• Prepare conference rooms and support document preparation and filing.

Skills

Scheduling

Front desk

Organization

Communication

Notary (willing)

Outlook

CRM

Customer service

Tools

Outlook

MS Word

MS Excel

PowerPoint

Job description

Sound View Wealth Advisors is growing, and we are looking for an Administrative Associate

This role is ideal for someone who is highly organized, personable, proactive, and enjoys being at the center of a busy professional office. As one of the first points of contact for our clients and guests, you will help create the warm, professional, high-touch experience that defines Sound View.

The primary focus of this role is client scheduling and calendar coordination, along with front desk responsibilities and day-to-day administrative support. You will also assist with office operations, events, and special projects as needed.

What You’ll Do

• Manage and coordinate client appointment scheduling for advisors and team members
• Handle appointment confirmations, scheduling changes, and calendar coordination
• Communicate professionally with clients by phone and email regarding appointments and scheduling needs
• Welcome clients, guests, and vendors and help maintain a polished, client-ready office environment
• Answer and direct incoming phone calls promptly and professionally
• Prepare conference rooms and meeting spaces for client appointments
• Provide administrative support to team members, including filing, scanning, copying, and document preparation
• Assist with incoming and outgoing mail, deliveries, and general correspondence
• Help with office supplies, vendor coordination, maintenance requests, and other day‑to‑day office needs
• Assist with internal meetings, client events, team events, and office activities
• Assist with new employee onboarding and workspace preparation
• Support special projects and ad hoc requests across the firm
• Anticipate team and office needs and help keep daily operations organized and running smoothly

Who We’re Looking For

• Previous experience in scheduling, front desk, receptionist, administrative support, or a similar professional role
• Strong organizational and calendar management skills
• Warm, polished, and professional communication style
• Excellent attention to detail and follow-through
• Ability to manage multiple priorities in a fast‑paced environment
• Confident and professional phone presence
• Proactive mindset and willingness to jump in where needed
• High level of professionalism, discretion, and confidentiality
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
• Willingness to obtain a Notary Public commission
• Experience with CRM, scheduling, or client management systems is a plus

About Sound View Wealth Advisors

Sound View Wealth Advisors is an independent Registered Investment Advisor dedicated to helping individuals and families build sound financial plans for every stage of life. We are committed to personalized service, integrity, proactive planning, and long‑term client relationships.

We are looking for someone who takes pride in creating a great experience for both clients and colleagues, enjoys managing schedules and details, and wants to be an important part of a collaborative, growing team.