Administrative Associate

UNC Health; British Woods (NC); On-site; USD 23,000 - 33,000; Part time

Job summary

UNC Health in Caldwell Memorial Hospital's McCreary Cancer Center is seeking an administrative representative on a per diem basis to support clinic operations with greater autonomy. The role emphasizes customer service, scheduling, and records management, with responsibilities across multiple departments.

Responsibilities include preparing documents, coordinating meetings and travel, registering patients, collecting payments, and providing a second line of response to inquiries.

Qualifications

• One year of clerical or administrative experience.
• High School diploma or GED required.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office and scheduling software.

Responsibilities

• Expedites non-routine purchases for departments as delegated.
• May train others using verbal and written communication.
• Performs complex scheduling of providers, staff, facilities, home care and/or patients.
• Prepares and maintains basic financial records.
• Prepares complex forms, reports, presentations, and documents using templates.
• Procuring and filing records; verifies accuracy and compliance.
• Registering patients and collecting payments and insurance info; refer to financial dept.
• Represents UNC Health with internal/external entities to accomplish goals.
• Responds to customer inquiries and complaints, in person, by phone or electronically.

Skills

Customer focus

Microsoft Office

Scheduling systems

Verbal & written communication

Problem solving

Education

High School diploma or GED

Tools

Microsoft Office Suite

Job description

Description

Your passion belongs at UNC Health. Join more than 56,000 teammates working together to improve the health and well-being of the communities we serve across North Carolina.

Summary:
May perform duties of an administrative representative but with greater autonomy and discretion. Work involves a greater knowledge of office/clinic procedures and practice, independent judgment and problem-solving skills.

Responsibilities

• 1. Expedites non-routine purchases for departments as delegated. May maintain inventory of supply
• 2. May train others using verbal and written communication
• 3. Performs more complex scheduling of providers, staff, facilities, home care and/or patients (involving critical meetings or multiple medical procedures as an example). Coordinates meetings, workshops, and other events, including travel, based on predetermined needs.
• 4. Prepares and maintains basic financial records
• 5. Prepares complex forms, reports, presentations and other documents requiring a higher level of proficiency with software. Creates, proofreads or edits correspondence and documents for internal and external circulation based on existing templates.
• 6. Procuring and filing records, researching lost or missing records, and posting information to records or ledgers in accordance with established procedures and systems. Checks records to verify accuracy and compliance with rules and procedures of appropriate system. Resolves discrepancies by contacting appropriate office to obtain information on source of discrepancy and correcting any errors.
• 7. Registering patients and completing encounter forms. Collecting patient payments and insurance information and making proper referrals to financial departments. May contact insurance companies directly to verify/determine eligibility. May also verify previous balance owed to UNCH.
• 8. Represents UNCHCS with internal and/or external entities in regards to budget, payments, collections, inventory to accomplish organizational goals.
• 9. Serves as a second level of response to customer inquiries and complaints in person, by phone and/or electronic communication. This may include working with third party providers.

Other Information

Education Requirements:

• High School diploma or GED

Licensure/Certification Requirements:

• No licensure or certification required.

Professional Experience Requirements:

• One (1) year of clerical or administrative experience.
• If Bachelor's degree, no years of experience is required
• If Associate's degree, no years of experience is required

Knowledge/Skills/and Abilities Requirements:

• Customer Focus: makes the customer and their needs their top priority and goes the extra mile to satisfy their customers. Demonstrates the ability to resolve customer problems. Technical expertise: understands the technical aspects of one's job. Effectively uses Microsoft office products in order to produce reports and documents. Demonstrates the ability to learn and master the scheduling system Coachability: Receptive to feedback, willing to learn and embraces continuous improvement Accountability: Manages performance to meet expected results. Works to meet the internal/external customer requirements. Fiscal responsibility: Understands the insurance process and seeks to make the best decision/referral in the interest of the customer. Conflict Resolution: Uses appropriate interpersonal styles and methods to reduce tension or conflict between two or more people. Finds agreement on issues and follows through on implementation

Job Details

Legal Employer: NCHEALTH

Entity: Caldwell Memorial Hospital

Organization Unit: McCreary Cancer Center

Work Type: Per Diem

Standard Hours Per Week: 6.00

Salary Range:$16.51 - $23.62 per hour (Hiring Range)

Pay offers are determined by experience and internal equity

Work Assignment Type: Onsite

Work Schedule: Day Job

Location of Job: US:NC:Lenoir

Exempt From Overtime: Exempt: No

This position is employed by NC Health (Rex Healthcare, Inc., d/b/a NC Health), a private, fully-owned subsidiary of UNC Heath Care System. This is not a State employed position.

Qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, status as a protected veteran or political affiliation. UNC Health makes reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as applicants and employees with disabilities. Please email [e-mail] if you need a reasonable accommodation to search and/or to apply for a career opportunity.