Administrative Assitant

associacareers; North Carolina; On-site; USD 32,000 - 52,000; Full time

Job summary

associacareers in North Carolina is seeking an Administrative Assistant to support Community Association Managers with daily property operations, maintaining a professional, service-oriented relationship with homeowners, board members, and vendors.

The role requires strong communication, discretion, and the ability to multi-task in a fast-paced environment. This full-time position emphasizes accuracy and customer service in daily tasks and document handling.

Qualifications

• High school diploma or GED required.
• 1–3 years of clerical or administrative support experience.
• HOA or property management experience a plus.
• Proficient in Excel and Word; able to adapt to company software.
• Strong written and verbal communication; maintain confidentiality.

Responsibilities

• Organizes incoming and outgoing correspondence.
• Handles and responds to calls and emails from clients.
• Interprets client ledgers and resolves balance inquiries.
• Prepares and tracks time-sensitive forms for clients.
• Updates client databases and enters notes.
• Processes print, scan, and fax tasks.
• Uses Excel and other systems to track projects.
• Performs other duties as assigned.

Skills

Customer service

Organizational skills

Communication

Attention to detail

Discretion

Education

High school diploma or GED

Tools

Excel

Word

Job description

COME JOIN OUR TEAM!

The Administrative Assistant handles tasks outlined herein in order to assist Community Association Managers (CAM) with daily property operations. Administrative Assistants are to establish and maintain a professional, service oriented relationship with the Association Managers, other assistants and employees, clients, homeowners, vendors, and service providers. This position involves daily contact with homeowners and board members and requires an individual that is well-spoken, customer service-oriented, and can multi-task at a quick pace.

JOB DUTIES

• Organizes and prepares incoming and outgoing correspondence.
• Receives and responds to incoming phone calls and emails from clients.
• Interprets client account ledgers, replies to client account balance inquiries, researches discrepancies.
• Prepares and tracks time sensitive forms for clients.
• Updates client database - contact information [address, phone, email] -- enter notes into client accounts.
• Processes print jobs, scanning and faxing as needed.
• Uses Excel, software and computer systems to track projects
• Other duties as assigned.

Qualifications

• Requires a high school diploma or GED.
• 1 - 3 years of directly related clerical or administrative support experience required; HOA, property management or condominium management related experience is a plus.
• Must be able to use Excel and Word. Must be able to adapt management software and computer programs being utilized by company.
• Ability to interpret and follow verbal and written instructions.
• Ability to communicate effectively, both verbally and in writing and exercise diplomacy.
• Knowledge of business correspondence including rules of grammar, sentence structure, punctuation, and spelling.
• Problem solving, Accuracy, Efficiency and Very organized.
• Interpersonal skills necessary to effectively interface with all levels of personnel and work in a team environment.
• Demonstrated ability to maintain confidentiality of records and to use discretion in the performance of daily activities.
• Must be able to perform diversified but semi-repetitive operations following standardized methods and procedures under changing conditions.