Administrative Assistant with intent to transition to Office Manager Featured Cuyahoga Falls, OH

Kaizen Lab Inc.; Cuyahoga Falls (OH); Hybrid; USD 10,000 - 60,000; Part time

Job summary

A leading mental health private practice seeks a detail-oriented Administrative Assistant who is passionate about the mental health field. This part-time role involves high-level administrative support, with opportunities for growth into an Office Manager position. With a flexible hybrid schedule and supportive environment, candidates will collaborate with a dynamic team to provide excellent client service.

Benefits

Flexible hybrid work schedule

Monthly in-house professional development

Opportunities for career advancement

Supportive work environment

Qualifications

• Minimum 1 year of administrative or office management experience.
• Willingness to work onsite two days a week.

Responsibilities

• Provide high-level administrative support to practice leadership.
• Schedule client appointments and manage provider calendars.
• Maintain and organize client documentation.

Skills

Organizational skills

Time management

Verbal communication

Written communication

Tech-savvy

Education

Associate degree or some college preferred

Tools

MS Office

Outlook

Canva

Adobe Creative Suite

Job description

Now Hiring: Administrative Assistant to Office ManagerLocation: Cuyahoga Falls, OH (Hybrid – In-Office & Remote)Position Type: Part-Time to start, with potential for growthCompensation: Hourly, based on experience (negotiable)

Cultivate Counseling & Consulting is excited to announce an opportunity to join our growing private mental health practice. We're seeking a dedicated, detail-oriented Administrative Assistant who is enthusiastic about the mental health field and ready to grow into an Office Manager role over the next year. This position is perfect for someone who enjoys organization, excels in a collaborative team environment, and is looking to make a meaningful impact behind the scenes.

What We Offer:

• Flexible hybrid work schedule (must be able to work onsite in Cuyahoga Falls, OH, two days per week)
• Competitive compensation (based on experience) open to discussion
• Comfortable and supportive work environment
• Monthly in-house professional development
• Opportunities for career advancement
• Collaborative and encouraging team culture
• Collaborative and encouraging team culture
• The practice provides all the equipment required to perform job duties
  

Key Responsibilities:

• Provide high-level administrative support to practice leadership
• Answer phone calls and respond to emails with professionalism and care
  
• Schedule client appointments and manage provider calendars
  
• Verify insurance benefits and assist with billing processes (this is a task to grow into as employment progresses)
• Maintain and organize client documentation per managed care standards
  
• Support clients with referrals to community resources as needed
• Prepare materials and presentations as requested
• Uphold excellent customer service in all client and staff interactions
• Collaborate with team members on practice-wide projects and growth initiatives

Core Requirements:

• Minimum 1 year of administrative or scheduling/reception/office management experience

• Strong organizational and time management skills
• Excellent verbal and written communication
• Tech-savvy with working knowledge of MS Office, Outlook, Canva, and/or Adobe Creative Suite
• Ability to multitask and work independently
• Attention to detail and ability to meet deadlines
• Availability Monday–Friday, 9 AM–5 PM, and occasional Saturdays (9 AM–12 PM)
• Associate degree or some college preferred (but not required)
  

• Must be willing to come to the office a minimum of two days per week at our Cuyahoga Falls, OH location
  

Preferred (But Not Required) Specialized Skills:

• Marketing and social media content creation
• Basic web design or website maintenance

Who We Are:

Cultivate Counseling & Consulting is a clinician-owned outpatient mental health private practice. We are committed to providing compassionate, client-centered care while maintaining a workplace culture that is supportive, refreshing, and inspiring. Our team members are passionate about personal and professional growth, collaboration, and creating meaningful change in our community.

Interested candidates should submit a cover letter, resume, and references to Ashley Nelson at [e-mail]

We look forward to growing with you!Only applicants who can work onsite in Cuyahoga Falls, OH, will be considered.