Administrative Assistant with BookKeeper skills

Hubstaff blog; Missouri; Remote; USD 10,000 - 60,000; Part time

Job summary

A dynamic digital marketing agency is seeking a part-time Administrative Assistant/Bookkeeper. In this fully remote role, you will execute payroll, assist with HR tasks, and manage financial documentation, all while maintaining organizational excellence. The ideal candidate thrives in a flexible environment and can manage tasks independently. Opportunities for growth and promotion to full-time exist after a successful 90-day probation period.

Benefits

Bonus opportunities based on performance

Access to CEO-funded continuing education

Potential for promotion to full-time

Qualifications

• Experience with payroll management and HR processes is required.
• Must have a high-performing computer and high-speed internet.
• Preferred candidates have dental office experience.

Responsibilities

• Execute payroll processing and financial organization tasks.
• Assist with HR administration, including onboarding and compliance.
• Maintain filing systems for financial and HR documentation.

Skills

Organizational skills

Time management

Attention to detail

Proactive mindset

Communication

Education

High school diploma

Tools

QuickBooks

Google Video Chat

Gmail

Slack

Zoom

Job description

Administrative Assistant with BookKeeper skills hourly

About Us

At Inizio Marketing & Consulting, LLC, we’re a small but mighty digital marketing agency made up of elite, exceptionally qualified professionals. Headquartered in Kansas City, Missouri, we proudly serve a variety of business owners nationally and internationally, with a specialized focus on dental marketing and dental business consulting.

About the Role

We are looking for an experienced, proactive, and highly organized Administrative Assistant/Bookkeeper with strong clerical skills to join our team on a part-time basis. This fully remote position and will start at 10–15 hours per week, with the opportunity to grow into more hours and responsibilities — including office administration, HR support, and financial organization — based on performance and company needs.

Key Responsibilities

• Execute all QuickBooks tasks: payroll processing, financial organization, invoicing, reconciliations, and receipt uploads.

• Manage employee payroll on a bi-weekly schedule, ensuring accuracy and timeliness.

• Assist with HR administration: onboarding paperwork, background checks, employee files, and compliance updates.

• Maintain and organize digital filing systems for financial and HR documentation.

• Support ongoing office operations and administrative systems to keep workflows smooth and structured.

• Conduct client follow-ups regarding billing and payment collection.

• Analyze financial statements and recurring business expenses to identify cost-saving opportunities.

• Manage budget planning, including savings goals, tax allocation, and spending oversight.

• Coordinate small projects (e.g., donation drives, team initiatives, financial reporting).

Please Note

The tasks above provide a general overview of this role, but our team is dynamic and growing. You may be asked to handle additional duties — both related and unrelated to payroll, HR, or office management — based on evolving business needs. We’re looking for someone who embraces flexibility, adapts quickly, and jumps in where needed.

We are a small but very busy team, and while we provide structure and support, this role requires someone who can work independently and take initiative without constant direction.

The ideal candidate will:

• Be able to complete tasks with little to no guidance

• Know how to identify opportunities and projects proactively

• Possess strong organizational and time management skills

• Thrive in an environment that values efficiency, autonomy, and self-led growth

Please note: This position begins with a 90-day probationary period. A permanent offer will only be extended upon successful completion of this period.

Requirements:

Must be available during our core business hours: Monday–Thursday, 8 AM–4 PM CST (Kansas City time)

• A high-performing computer or laptop capable of running financial and administrative software efficiently.

• High-speed internet to ensure seamless remote operations.

• A functioning camera for recurring Google Video Chat meetings with the CEO and team.

• Email and communication tools (Gmail, Slack, Zoom)

Preferred Qualifications

• Candidates with dental office administrative or clinical experience, or experience at a dental marketing agency, are highly preferred.

• Bonus opportunities tied to performance and initiative

• Additional income potential through internal referrals and project-based admin work

• Strong opportunity for promotion to full-time after 90 days

• CEO-funded continuing education: Access to courses, certifications, or workshops that enhance your role as a bookkeeper, HR coordinator, or office administrator

What We’re Looking For

• A self-starter with excellent judgment and a proactive mindset

• Proven expertise in payroll management, HR processes, and administrative operations

• Strong attention to detail in financial tracking, compliance, and communication

• Ability to write and manage professional documentation, contracts, and internal forms

• Reliable, organized, and capable of maintaining confidentiality and discretion

• Excited to contribute to both the back-office structure and the big-picture vision of the agency