Administrative Assistant - Winchester School Nutrition

Whitsons Culinary Group; Winchester (MA); On-site; USD 30,000 - 41,000; Full time

Job summary

Whitsons Culinary Group is seeking a School Nutrition Administrative Assistant to keep our kitchens running smoothly. You’ll support a mission-focused team, handle lunch accounts, attendance, data entry, and daily menus, while assisting with training and safety audits.

This role requires strong organization, communication, and dependability, with occasional travel between schools. Starting pay and hours align with the school district calendar; the role is full-time, on-site in Winchester, MA,

Qualifications

• High school diploma or equivalent required; Associate’s degree in business, food service, or a related field preferred.
• Prior experience in food service, school nutrition, or administrative support preferred; experience with POS systems, cash handling, payroll processing, and data entry strongly preferred.
• ServSafe certification preferred or willingness to obtain upon hire; local food safety certification required in any jurisdiction of employment.
• Proficiency in Microsoft Office Suite required; basic bookkeeping skills required; experience with Nutri-Kids, Dine Central, ADP Rapid Pay, and Salesforce preferred or willingness to learn upon hire.

Responsibilities

• Answering calls and helping parents or team members with lunch account questions (especially with the Skyward Q POS system).
• Handling attendance tracking.
• Closing out cash registers, reconciling daily deposits, and organizing all records with care.
• Entering meal counts, sales, and data into our Dine Central system.
• Coordinating lunch counts and daily menus.
• Printing signage, menus, and marketing materials that brighten school cafeterias.
• Assisting with staff training, safety audits, and inventory tasks.
• Jumping in to support school sites when needed—cooking, production, serving.

Skills

Basic bookkeeping

Customer service

Communication

Time management

Team player

Education

High school diploma

Associate degree preferred

Tools

Excel

Outlook

Word

POS systems

Nutri-Kids

Dine Central

ADP Rapid Pay

Salesforce

Job description

#17553

Winchester, Massachusetts, United States

Requisition Number

17553

Location

Winchester Admin-56700

Job Description

School Nutrition Administrative Assistant – Keep Our Kitchens Running Smoothly! Support a Mission That Nourishes Students Every Day

Are you organized, detail-oriented, and passionate about supporting a team with a purpose? Join our school nutrition department as aSchool Nutrition Administrative Assistant—a key behind-the-scenes role that helps ensure thousands of students receive healthy, delicious meals every school day.

What You’ll Do:

Every day, you'll play a key role in keeping our kitchens humming and our teams supported by:

• Answering calls and helping parents or team members with lunch account questions (especially with the Skyward Q POS system)
• Handling attendance tracking
• Closing out cash registers, reconciling daily deposits, and organizing all records with care
• Entering meal counts, sales, and data into our Dine Central system
• Coordinating lunch counts and daily menus
• Printing signage, menus, and marketing materials that brighten school cafeterias
• Assisting with staff training, safety audits, and inventory tasks
• Jumping in to support school sites when needed—cooking, production, serving
• Being a go-to resource for your manager and a cheerful connector for the whole team

What We’re Looking For:

• High School Diploma required; Associate Degree preferred
• Basic bookkeeping and strong computer skills (Excel, Outlook, Word)
• Culinary experience
• Previous office, school nutrition, or administrative experience a plus
• Clear communicator with strong phone and interpersonal skills
• Detail-focused and dependable, with strong time management abilities
• Team player who enjoys helping others and creating a positive work environment
• Familiarity with POS systems and food safety standards is helpful (we’ll train!)
• Must be able to occasionally lift up to 30 lbs and travel between schools when needed

Why You’ll Love This Role:

• Make an impact in your local school community
• Supportive, mission-driven team that values your contributions
• Family-friendly schedule– no late nights or weekends
• Growth opportunities within a supportive and stable company
• Be part of something bigger– at Whitsons, we serve more than just meals. We serve futures.

About Whitsons:

Whitsons Culinary Group is dedicated toEnhancing Life One Meal at a Time™. We bring high-quality meals and compassionate service to school communities across the region. As part of our School Nutrition team, you’ll help create a welcoming environment where students feel nourished, supported, and ready to learn.

Starting at $1040/week

Requirements

REQUIRED QUALIFICATIONS AND COMPETENCIES

Education

• High school diploma or equivalent required; Associate’s degree in business, food service, or a related field preferred.

Experience

• Prior experience in food service, school nutrition, or administrative support preferred; experience with POS systems, cash handling, payroll processing, and data entry strongly preferred.

Certifications

• ServSafe certification preferred or willingness to obtain upon hire; local food safety certification required in any jurisdiction of employment.

Technical Proficiency

• Proficiency in Microsoft Office Suite required; basic bookkeeping skills required; experience with Nutri-Kids, Dine Central, ADP Rapid Pay, and Salesforce preferred or willingness to learn upon hire.

Other Qualifications

• Strong organizational skills, attention to detail, and the ability to multi-task in a fast-paced environment; good phone and customer service skills; must maintain strict confidentiality in all student and staff matters.
• Must be able to drive a personal vehicle to other work sites as needed; bilingual in Spanish a plus; valid driver’s license required .

Core Competencies

• Attention to Detail: Demonstrates precision in payroll, cash reconciliation, data entry, and compliance documentation; understands that accuracy in this role directly supports program integrity.
• Organizational Discipline: Manages multiple concurrent administrative responsibilities across all district locations with structure and reliable follow- through on deadlines.
• Communication: Communicates clearly and professionally with parents, school staff, and the management team; handles inquiries courteously and on time.
• Customer Focus: Brings a service-oriented and positive approach to every interaction with students, parents, and school staff.
• Confidentiality & Discretion: Handles all sensitive student, financial, and staff information with strict professionalism and ethical judgment.
• Adaptability: Responds effectively to shifting priorities, urgent needs, and substitute coverage requirements across multiple locations.

WORK ENVIRONMENT AND OTHER DETAILS

Expected Hours of Work

This is a full-time non-exempt position. Hours are aligned with the school district calendar and food service schedule. Occasional extended hours may be required during inventory, audit cycles, or special events .

Travel Requirements

This position requires travel to multiple school locations within the district. A valid driver’s license and personal vehicle are required .

Physical Demands of the Job

The Team Member is frequently required to sit, walk, talk, and hear; use hands and fingers to operate a computer, POS systems, and office equipment; and reach with hands and arms. Must be able to lift and/or move up to 50 pounds on occasion. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position operates primarily in an office setting within a food service establishment, with regular presence in school cafeteria and kitchen environments. Office work is typically completed before or after meal service. Noise levels range from moderate (office) to loud (cafeteria during service).

The duties listed above are intended only as illustrations of the various types of work and duties that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position, and Whitsons reserves the right to add additional duties or modify existing duties.

Work Schedule

Monday - Friday, follows school calendar
7:00 AM - 3:00 PM

Salary Target

$26/hour

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