Administrative Assistant - Water Technologies

Veolia North America, LLC; Fontana (CA); On-site; USD 32,000 - 39,000; Full time

Benefits offered by this job

Medical, Dental, & Vision Insurance

Life Insurance

Paid Time Off

Paid Holidays

Parental Leave

401(k) Plan - 3% default contribution

Flexible Spending & Health Saving

AD&D Insurance

Disability Insurance

Tuition Reimbursement

Job summary

Veolia North America, LLC is seeking an organized administrative assistant to support daily site operations at the Fontana facility. You will handle mail, scheduling, data entry, purchasing, and office supply management while coordinating with plant management and departments.

This role requires professionalism and independence to manage multiple tasks efficiently. Desirable skills include SAP familiarity and advanced Excel use.

Qualifications

• High School Diploma or GED or equivalent experience.
• Working knowledge of Office 365 and Microsoft Excel.
• Demonstrated ability to work under minimal supervision with professionalism.

Responsibilities

• Collects and distributes incoming and outgoing mail.
• Prepares outgoing FedEx and US mail packages.
• Data entry for HR support including timecard/time off, rewards, and filing.
• Creates POs and payment requests for the site.
• Orders office and paper supplies and maintains stocked cabinets.
• Maintains filing and archives, supports vendor/purchasing processes.
• Screen calls and assist callers; participate in site events and postings.
• Support facilities with PO processes, drawings, scanning, and vendor coordination.

Skills

Office 365

Education

High School Diploma or GED

Tools

Microsoft Excel

SAP

Job description

About Veolia

Veolia group aims to be the benchmark company for ecological transformation. With nearly 220,000 employees worldwide, the Group designs and provides game-changing solutions that are both useful and practical for water, waste and energy management. Through its three complementary business activities, Veolia helps to develop access to resources, preserve available resources, and replenish them. In 2021, the Veolia group supplied 79 million people with drinking water and 61 million people with wastewater service, produced nearly 48 million megawatt hours of energy and treated 48 million metric tons of waste.

Company Description

About Veolia

Veolia group aims to be the benchmark company for ecological transformation. With nearly 220,000 employees worldwide, the Group designs and provides game-changing solutions that are both useful and practical for water, waste and energy management. Through its three complementary business activities, Veolia helps to develop access to resources, preserve available resources, and replenish them. In 2021, the Veolia group supplied 79 million people with drinking water and 61 million people with wastewater service, produced nearly 48 million megawatt hours of energy and treated 48 million metric tons of waste.

Job Description

Responsible for day-to-day administrative assistant duties supporting multiple site activities and departments. Reports directly to the Plant Manager and interacts with all personnel at the facility. These duties and responsibilities are not exhaustive and will be supplemented, as necessary.

• Collects and distributes incoming and outgoing mail
• Prepares outgoing FedEx (small) and US mail packages
• Completes data entry for human resource support including entering timecard/time off information, employee rewards and filing
• Creates POs and payment requests for the site
• Orders office and paper supplies for the facility. Keeps supply cabinets stocked.
• Scans documents for archiving
• Maintains copies and completes filing for departments
• Help maintain contractor packets (create packets for onsite vendors, FedEx annual renewal packets and filing of completed forms)
• Order and stock refreshments for Training Center meetings/trainings / lunchrooms / office coffee stations and area kitchenette
• Help screen and direct incoming telephone calls and provide information to assist callers
• Active participant in the employee activity committee. Helps organize and order events for site appreciation/employee events.
• Creates and puts up postings across the site
• Professional and courteous relationships with corporate plant visits/tours and contractors.
• Deposits vendor checks and notifies finance
• Maintenance support for facilities including: Purchase Order Support, facility drawings,
• scanning, renumbering rooms (keys organizing), vendor connections and scheduling work, audit data base support, organizing the supplies for the janitors
• Other tasks as requested by management

Core Hours: 8:00am – 4:00pm (flexible depending on site events/needs)

Qualifications

Qualifications / Requirements

• High School Diploma/GED and equivalent job experience
• Working knowledge of Office 365
• Demonstrated ability to productively work under minimal supervision
• High level of professionalism
• Organization skills

Desired

• Knowledge of SAP
• Experienced level of Microsoft Office Excel
• Two years minimum of administrative/professional office experience

Additional Information

Why Veolia?

Join a company that values Responsibility, Solidarity, Innovation, Customer Focus, and Respect. You'll receive comprehensive mentoring, extensive technical and commercial training, and clear pathways for career advancement in the growing field of water treatment and environmental sustainability.

This position offers excellent learning opportunities and is designed to prepare you for advancement.

Ready to start your career in water treatment and sustainability?

Compensation

• The compensation range is tied to the market for similarly bench-marked roles. The range is not an absolute, but a guide, and offers will be based on the individual candidate’s knowledge, skills, experience and market conditions, as well as internal peer equity. Depending upon all the preceding considerations for the final selected individual candidate, the offer may be lower or higher than the stated range: $23.42-$27.50 USD

Artificial Intelligence (AI) Disclosure

• We do not use Artificial Intelligence (AI) to screen, assess, or select applicants for this position.

Vacancy Status

• This posting is for an existing vacancy.

We realize diverse teams make smarter decisions, deliver better results, and build stronger communities. We’re an organization that champions diversity and inclusion at every rung of the ladder and are proud to be an equal opportunity workplace.

• Medical, Dental, & Vision Insurance Starting Day 1!
• Life Insurance
• Paid Time Off
• Paid Holidays
• Parental Leave
• 401(k) Plan - 3% default contribution plus matching!
• Flexible Spending & Health Saving Accounts
• AD&D Insurance
• Disability Insurance
• Tuition Reimbursement

Disclaimer: The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law.

• Applicants are required to be eligible to lawfully work in the U.S. immediately; employer will not sponsor applicants for U.S. work authorization (e.g. H-1B visa) for this opportunity****

Veolia does not accept unsolicited resumes from external recruiting firms. All vendors must have a current and fully executed MSA on file before submitting candidates. Any unsolicited resumes and candidate profiles will be deemed the property of the company and no fee will be due.

As an inclusive company, Veolia is committed to diversity and gives equal consideration to all applications, without discrimination.