Administrative Assistant V - Honolulu, Oahu

Hawai`i State Judiciary; Honolulu (HI); On-site; USD 52,000 - 66,000; Full time

Job summary

Hawaii State Judiciary in Honolulu seeks an Administrative Assistant V to provide secretarial services to a manager or director and handle highly complex clerical tasks. The role requires a high school diploma, strong typing (40 wpm), and solid word processing skills, with emphasis on English grammar, spelling, and arithmetic.

The position involves clerical duties across document preparation, file management, travel arrangements, and routine office operations within the judicial branch.

Qualifications

• Provides secretarial services to a manager, administrator or director; may supervise and participate in highly complex clerical work.

Responsibilities

• Provides secretarial services to a manager, administrator or director of an organizational entity in the judicial branch of Hawaii’s state government; may supervise and participate in performing highly complex clerical work; and perform other duties as required.

Skills

Typing 40 wpm

Stenographic tasks

Office procedures

English grammar

Spelling

Arithmetic

Word processing software

Education

High school diploma or equivalent

Job description

Recruitment Number 26-245NM, Administrative Assistant V, SR-20, Honolulu, Oahu

Provides secretarial services to a manager, administrator or director of an organizational entity in the judicial branch of Hawaii’s state government; may supervise and participate in performing highly complex clerical work; and perform other duties as required.

Education Requirement

Graduation from high school or equivalent.

General Experience

Two and one-half (2-1/2) years of progressively responsible typing, stenographic and/or substantive clerical work experience which demonstrated knowledge of English grammar, spelling and arithmetic; knowledge of common office equipment; knowledge and understanding of computer word processing and software applications; the ability to read and understand oral and written instructions; the ability to speak and write simply and directly; and the ability to carry out procedures in clerical work systems and perform secretarial tasks.

This experience includes, but is not limited to, several of the following: serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling and typography; maintaining a log of pending work; preparing and finalizing documents using computer word processing applications; preparing and finalizing charts, tables, graphs and other materials using computer software applications, etc.

Specialized Experience

Three (3) years of progressively responsible typing, stenographic and/or substantive clerical work, which duties demonstrated possession of the ability to perform secretarial duties including, but not limited to the following:

1. (1) providing personal assistance to an administrator or executive by attending to the administrative details of an office;
2. (2) having an overall awareness of the activities and administrative framework of a program/organization;
3. (3) ability to exercise sound judgment.

Selective Certification Requirement - Typing

This position requires typing and/or keyboarding skills (40 net words per minute) and/or the ability to use typewriters, computers and word processing and/or other software applications.

Substitutions Allowed

Any combination of work experience as described above and/or education which clearly demonstrates the applicant's possession of knowledge, skills and abilities comparable in quality and quantity may be accepted as satisfying a portion or all of the minimum qualification requirements.

Substitution of Education for Experience

1. Partial completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office equipment may be substituted on a month-to-month basis up to a maximum of one (1) year of the General Experience.
2. Successful completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum leading to a degree or diploma at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office equipment may be substituted for the one and one-half (1-1/2) years of the General Experience.
3. Education in a accredited university or college in a baccalaureate program may be substituted for on the basis of fifteen (15) semester hours for six (6) months of experience, up to a maximum of two and one-half (2-1/2) years of the General Experience.
4. Graduation from an accredited university or college with a Bachelor's degree may be substituted for all of the General Experience and one (1) year of Specialized Experience.

The applicant's proficiency may be evaluated by the appointing authority. Failure to meet the proficiency requirements may result in suspension of the applicant's eligibility. The Judiciary's Human Resources Department reserves the right to test an applicant when there is evidence that the applicant does not meet the proficiency requirements for the class for which the applicant applied.

QUALIFICATION for FIREARMS (LAUTENBERG)

For this position, applicants must be qualified to possess firearm or ammunition in accordance with state and federal laws, e.g., no misdemeanor or felony domestic violence conviction.

Education

If you are using education as a substitute for experience, you must submit a copy of your transcript(s) or diploma(s) at the time of application. If you are selected for a position, we will request an official transcript (not a copy) at a later date. The official transcript must indicate completion of the training and/or the awarding of the appropriate degree.