Administrative Assistant - UHealth SoLé Mia

University of Miami; Aventura (FL); On-site; USD 35,000 - 55,000; Full time

Job summary

An exciting opportunity awaits at a renowned academic institution seeking a full-time Administrative Assistant. This role is pivotal in supporting the efficient operations of the department, handling a variety of clerical tasks, and ensuring smooth communication within the team. You'll be responsible for preparing reports, scheduling meetings, and managing correspondence, all while contributing to a vibrant healthcare community. Join a forward-thinking organization that values education, research, and innovation, and be part of a team dedicated to transforming lives and providing top-notch care in the Aventura area.

Benefits

Medical Insurance

Dental Insurance

Tuition Remission

Comprehensive Benefits Package

Qualifications

• Minimum 1 year of relevant experience in an office setting.
• Ability to communicate effectively in both oral and written form.

Responsibilities

• Supports department leadership with daily clerical tasks.
• Prepares reports, budgets, and other presentation materials.
• Schedules appointments and makes travel arrangements.

Skills

Office Procedures

Communication Skills

Attention to Detail

Interpersonal Relationships

Confidential Information Handling

Education

High School Diploma or Equivalent

Tools

Microsoft Office

Job description

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.

The University of Miami UHealth at SoLé Mia opening September 2025, will bring high-quality academic medicine to North Miami, Aventura, and surrounding communities.

Our expert team of physicians and staff will represent a wide range of specialties, including NCI–designated Sylvester Comprehensive Cancer Center and Bascom Palmer Eye Institute, the number one eye hospital in the nation. UHealth at SoLé Mia will also deliver the latest in urologic treatments from the renowned Desai Sethi Urology Institute as well as top-notch care from UHealth’s nationally ranked neurology and neurosurgery programs.

The University of Miami UHealth – Department of Surgery at SoLé Mia has an exciting opportunity for a full-time Administrative Assistant.

The Administrative Assistant performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office.

CORE JOB FUNCTIONS

1. Supports department and/or department leadership with daily clerical tasks.
2. Prepares basic reports, charts, budgets, and other presentation materials.
3. Responds to routine inquiries from external or internal sources with standard correspondence or other messaging.
4. Plans meetings and takes detailed minutes, as needed.
5. Answers phone calls, provides information to callers, or connects callers to appropriate staff.
6. Schedules appointments and updates calendars.
7. Makes travel arrangements and reservations for department leadership and staff, as needed.
8. Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.
9. Greets and provides general support to visitors.
10. Develops and maintains department filing system.
11. Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

1. High school diploma or equivalent required.
2. Minimum 1 year of relevant experience.

Knowledge, Skills and Attitudes:

1. General knowledge of office procedures and operations.
2. Ability to accurately prepare and maintain records, files, reports, and correspondence.
3. Ability to communicate effectively in both oral and written form.
4. Ability to maintain effective interpersonal relationships.
5. Ability to process and handle confidential information with discretion.
6. Skill in completing assignments accurately and with attention to detail.
7. Proficiency in computer software (i.e., Microsoft Office).

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission, and more.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

The mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation’s top research universities and academic medical centers.