Administrative Assistant (Transportation): 12 month

BRANDON VALLEY SCHOOL DISTRICT 49-2; Brandon (SD); On-site; USD 10,000 - 60,000; Full time

Job summary

An established educational institution is seeking a dedicated Secretary to provide essential clerical and administrative support. In this role, you will manage correspondence, maintain filing systems, and assist the public with inquiries. Your ability to communicate effectively and maintain organizational skills will be crucial to the office's success. This position offers the opportunity to work in a dynamic environment where you can make a significant impact by ensuring smooth office operations. If you are detail-oriented and enjoy helping others, this role is perfect for you.

Qualifications

• Knowledge of business English, office practices, and computer applications.
• Ability to type accurately and communicate information clearly.

Responsibilities

• Provides clerical support including composing correspondence and maintaining filing systems.
• Handles public inquiries and explains processes and requirements.

Skills

Business English

Typing Accuracy

Data Summarization

Communication Skills

Problem Solving

Interpersonal Skills

Tools

Office Equipment

Computer Software Applications

Job description

Applications will be accepted beginning
Tuesday, April 15, 2025 12:00 AM
(Central Standard Time)

Job Description

TITLE: SECRETARY

QUALIFICATIONS:

Knowledge of:

1. business English including grammar, spelling, and punctuation;
2. modern office equipment, practices, and procedures;
3. computer software applications;
4. department rules, procedures, and functions.

Ability to:

1. type accurately, in positions requiring keyboarding;
2. gather, compare, and summarize data from a variety of sources;
3. operate a variety of office equipment;
4. communicate information clearly and concisely;
5. read and comprehend materials;
6. formulate logical and reasonable conclusions from available information;
7. establish and maintain effective working relationships with other employees and the general public;
8. proof and edit solution to arithmetic problems involving addition, subtraction, multiplication, division, and percentages.

Performance Responsibilities:

Provides clerical/secretarial support which includes tasks such as composing and finalizing correspondence, establishing and maintaining filing systems, creating and maintaining databases, gathering and providing information, and recording fiscal activities to support office operations.

The Secretary performs a wide variety of clerical and office support functions and has independence to deviate or choose from defined procedures and practices. This is challenging because it involves choosing from alternatives that are all correct but one is better than another depending on the circumstances of the current situation. Further challenged to guide the direction taken to resolve complaints or problems and influence or correct actions and behaviors.

Typical problems include completing work in an accurate and timely manner with constant interruptions, explaining procedural changes to the general public, understanding terminology.

Daily contact with the public to instruct them on completing forms and documents; provide information on the status of actions or requests; and explain processes, forms, requirements, charges, fees, schedules, etc.; with other agencies and resources to describe problems or needs; and with other work units to clarify data and correct factual errors in documents or transactions.

Specific Responsibilities:

1. Composes and finalizes letters, narratives, memos, reports, and forms to produce accurate documents.
2. Responds to requests or questions regarding routine program operations to disseminate information and provide assistance to clients and the public.
3. Makes travel arrangements or schedules appointments to ensure necessary arrangements are made.
4. Establishes and maintains computerized and manual filing systems.
5. Reviews documents, forms, data, and files to ensure accuracy and completeness.

Performs other duties as assigned.

TERMS OF EMPLOYMENT: Full-time, 40/hours weekly. Salary, work and benefits to be established by the Board of Education.

EVALUATION: Performance of this job is to be evaluated in accordance with provisions of the Board’s policy on evaluation of support services personnel.