Administrative Assistant - Transport

RJW Logistics; Mesquite (TX); On-site; USD 30,000 - 42,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Life insurance

Disability insurance

Paid holidays

Paid time off

Retirement savings plan participation

Employee programs

Job summary

RJW Logistics in Mesquite, TX is seeking an Administrative Clerk to handle order entry, scheduling, and clerical support within the Transport Operations Department. You will enter customer orders, index documents, and keep customer records accurate in our systems.

This role requires strong typing, basic logistics knowledge, and clear English communication. We offer a comprehensive benefits package and a collaborative team environment with opportunities to grow.

Qualifications

• High School Diploma or GED preferred.
• 1–2 years of clerical experience.
• Must type at least 40 wpm.
• Basic transportation/logistics experience.
• Good English communication, reading, and writing.

Responsibilities

• Enter customer orders and scan/index documents.
• Schedule pickups and delivery of customer loads.
• Maintain and update customer contact information in the system.
• Communicate changes in schedules to customers and teams.
• Prepare reports for the operations manager and COO.
• Assist dispatcher with Tee Cards updates.
• Maintain confidentiality of company information.
• Suggest process improvements where applicable.

Skills

Typing 40 wpm

Clerical experience

Office skills

Logistics exposure

English proficiency

Education

High School Diploma or GED

Tools

Word processing

Spreadsheets

Business software

Job description

We offer a competitive benefits package that includes health, dental, and vision insurance, life and disability, paid holidays, time off, retirement savings plan participation, and additional employee programs.

Job Description

Job Purpose: To accept and schedule customer orders to ensure customer satisfaction. To provide administrative support as required by personnel working in the Transport Operations Department.

Essential Duties and Responsibilities:

• Enter customer orders and scan / index documents as required.
• Schedule the pick ups and delivery of customer loads.
• Properly document orders in computer and update customer contact information.
• Maintain communications with customers regarding changes in pick up an delivery schedules and potential service failures.
• Clearly understand goals, policies, and procedures of RJW.
• Communicate customer problems, leads, and inquiries to the appropriate personnel.
• Maintain confidentiality of company information.
• Recommend improvements and implement approved improvements.
• Update reports as required by operations manager and COO.
• Assist local dispatcher in update of Tee Cards.
• Other tasks as assigned by manager.

Additional Responsibilities:

• Positive telephone personality.
• Capable of being trained to be 'Phone Assertive'.
• Organizational and scheduling skills.
• Computer abilities including word processing, spreadsheet, and ability to learn application software used by RJW.

Qualifications:

• Basic office clerical skills.
• Must be able to type at least 40 wpm.
• 1-2 years of clerical experience.
• Basic transportation / logistics experience.

Education and/or Experience Required:

• High School Diploma or general education diploma (GED) is preferred.

Language Skills Sets:

• Must be able to communicate, read, write, and speak English.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, and customers.

Mathematical Skills:

• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability:

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to determine root cause of problem and determine corrective action.

Computer Skills:

• To perform this job successfully, an individual must have knowledge of Business Operating Systems, Internet software, Word Processing, and Spreadsheet software.

Physical Demands:

• Must be able to occasionally lift and/or move up to 25 pounds.
• Must be able to activate phone systems utilizing keyboards and buttons.
• Must be articulate and comfortable speaking in front of others.
• Regularly works in an indoor/office environment and required to sit and/or use repetitive hand motion.
• Frequently required to talk, hear, stand and walk.
• Must be able to work in excess of continuous 8 hours when required.
• Must be able to work under stressful situations, have good cognitive skills, maintain work accuracy, and the ability to concentrate on more than one task at a time.
• Must have the ability to read and discern visual images on a variety of media with 20/20 corrected vision.
• Must be able to speak and communicate clearly over telephones.
• Must be in sound physical health as determined by a certified licensed physician with no evidence of the use of controlled substances.
• While performing the duties of this Job, the employee is occasionally exposed to moving mechanical parts, and fumes or airborne particles. The noise level in the work environment will range from quiet to moderately loud.

Employer Rights:

This job description is intended to provide general information about the Administrative Clerk position. The above does not constitute an exhaustive list of the job duties to be performed by an associate holding the position of Administrative Clerk, nor are the lists of the physical requirements and environmental conditions exhaustive. You may be asked by your supervisor or managers to perform other duties. Your performance will be evaluated in part based upon your performance of the job duties listed in this job description, as well as any job duties not specifically listed above that you may be asked from time to time to perform.

As with all positions, the duties and responsibilities are subject to change at any time as needs arise and at the discretion of the RJW Transport, Inc. The Company has the right to revise this job description at any time.

Employment-At-Will:

It is the Company's policy that all associates, other than those covered by a written individual employment or labor agreement with the Company that has been authorized in writing by the Company's Chief Executive Officer or Board of Directors, are not employed for any fixed term and are employed at the will of the Company for an indefinite period. Just as our associates, reserve the right to resign their employment at any time for any reason the Company reserves its right to terminate an associate any time for any reason either with or without cause.

Neither this Job Description nor any of its individual terms constitutes commitments between the Company and its associates as to the terms, conditions or duration of employment, nor does it modify the prevailing Employment-At-Will relationship.

Equal Opportunity Employer
RJW Logistics Group is an Equal Opportunity Employer and complies with all applicable state and federal employment laws, including pay transparency requirements in Illinois. We endeavor to make this site accessible to any and all users. If you would like to contact us regarding the accessibility of our website, need assistance completing the application process, or would like to request alternative methods of applying, please contact us.