Administrative Assistant - TP135118

University of California - San Diego Medical Centers; San Diego (CA); On-site; USD 80,000 - 100,000; Full time

Job summary

An established industry player is seeking an administrative assistant to support clinicians and students in a veterinary hospital. This role involves managing medical records, scheduling appointments, and providing excellent customer service at the front desk. Ideal candidates will have experience in a medical or animal environment and possess strong organizational skills. Join a dynamic team where your contributions will make a difference in the care of animals and the efficiency of the clinic. If you are passionate about animal care and enjoy a fast-paced environment, this opportunity is perfect for you.

Benefits

Medical Coverage

Paid Vacation

Paid Sick Time

Paid Holidays

Training and Development Opportunities

Qualifications

• Experience in a medical or animal environment is required.
• Ability to work independently and as part of a team is essential.

Responsibilities

• Support clinicians and students in a veterinary hospital.
• Schedule appointments and process medical records.

Skills

Medical Terminology

Reception Experience

Clerical Support

Data Entry

Organizational Skills

Confidentiality Maintenance

Job description

Position available through UCSD Temporary Employment Services (TES). Employment through TES is an excellent way to gain valuable UCSD experience and get your foot in the door for career positions. TES employment includes medical coverage, paid vacation & sick time, paid holidays, as well as training and development opportunities!

ASSIGNMENT DETAILS

• Duration: This assignment will run for approximately 1-2 Months.
• Compensation and Benefits: $24.67/hr, including paid holidays and vacation/sick leave. Full-medical insurance also available.
• Work Schedule: Monday - Friday 9:00am - 5:30pm, but can vary.
• Location: This position will be located in Sorrento Valley.

DESCRIPTION

TES has a current opening for an administrative assistant within a veterinary hospital.

Job Duties:

• Provide support for clinicians and students in a veterinary hospital by serving as the first point of contact.

• Provide medical records support.

• Schedule appointments and process medical records data for easy retrieval.

• Collect payments for services.

• Enter patient charges and collect payment from clients.

• Float between the front desk reception and client liaison desk as needed.

QUALIFICATIONS

• Experience working in a medical or animal environment.

• Ability to work both independently and as part of a team.

• Knowledge of medical terminology.

• Ability to work with and maintain confidentiality of information and materials.

• Reception experience.

• Clerical support experience.

• Experience with entry and retrieval of data from computerized databases.

• Experience organizing and prioritizing work effectively to achieve timely progress on multiple simultaneous projects, distribute effort appropriate among the projects, meet deadlines, and maintain a high level of productivity.

Preferred Qualifications:

• Experience working in a veterinary or medical clinic.

• Experience in cashiering and billing or ability to quickly learn.

SPECIAL CONDITIONS

A background check is required.

This position has been identified as a Mandated Reporter pursuant to the California Child Abuse and Neglect Reporting Act (CANRA) and requires immediate reporting of physical abuse, sexual abuse, emotional abuse, or neglect of anyone under the age of 18. It is the responsibility of the Mandated Reporter to ensure that they obtain proper training in order to fulfill their reporting responsibilities as required by the California Child Abuse and Neglect Reporting Act and University policy, and to complete and submit the required reports to the UC San Diego Police Department without delay.

Pay Transparency Act

Annual Full Pay Range: $33,900 - $72,996 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $16.24 - $34.96

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).