Administrative Assistant to VP

Northrop Grumman; United States; On-site; USD 76,000 - 126,000; Full time

Job summary

Northrop Grumman is seeking an Administrative Assistant to support the Space Systems Sector VP of Missile Defense Integration and the leadership team. You will manage complex calendars, coordinate domestic and international travel, and prepare executive communications with high accuracy and discretion.

Ideal candidates are proactive, highly organized, and experienced in travel planning and meeting logistics.

Qualifications

• High School diploma or equivalent plus 8+ years related experience.
• Must be able to obtain and maintain a U.S. Government Secret security clearance.
• Proficiency with Microsoft 365 (Outlook, Word, PowerPoint, Excel, Teams) and virtual meeting platforms.
• Proven experience managing complex calendars, travel arrangements, and meeting logistics.
• Strong written and verbal communication with ability to draft/edit professional documents.
• Excellent organizational skills and ability to prioritize multiple tasks.

Responsibilities

• Manage complex calendars, scheduling meetings, resolving conflicts, and preparing materials.
• Coordinate domestic and international travel arrangements (itineraries, lodging, transportation).
• Plan and support leadership meetings, town halls, and events (agendas, materials, logistics, minutes).
• Prepare and format executive documents with accuracy and professionalism.
• Screen and route emails and requests; respond or escalate as appropriate.
• Process and reconcile expense reports and purchasing requests per procedures.
• Maintain organized electronic and paper records for retrieval and compliance.
• Build relationships with internal/external stakeholders and represent the executive with professionalism.

Skills

Calendar management

Travel planning

Meeting logistics

Communication

Discretion

Interpersonal skills

Gatekeeper liaison

Calendar management

Education

High School diploma or equivalent

Tools

Microsoft 365

Outlook

Word

PowerPoint

Excel

Teams

Job description

RELOCATION ASSISTANCE: No relocation assistance available

CLEARANCE REQUIRED FOR START: No

CLEARANCE TYPE: Secret

TRAVEL: Yes, 10% of the Time Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Position Overview

The Administrative Assistant will support the VP of Missile Defense Integration Business Unit. The position requires a self-motivated professional who will provide high-level administrative and operational support to the Space Systems Sector VP of Missile Defense Integration and the broader leadership team. This role manages complex calendars, coordinates senior-level meetings and events, prepares executive-level communications and presentations, and serves as a key point of contact for internal and external stakeholders. The ideal candidate is proactive, highly organized, exercises sound judgment in an ambiguous environment, an experienced traveler or executive travel planner and can effectively manage multiple priorities in a fast-paced environment while maintaining strict confidentiality.

In this job, you will:

• Manage complex calendars, including scheduling meetings, resolving conflicts, and ensuring appropriate preparation time and materials for the executive.
• Coordinate domestic and international travel arrangements, including itineraries, transportation, lodging, and changes as needed.
• Plan and support leadership meetings, town halls, and other events (agenda development, materials preparation, logistics, minutes, and follow-up actions).
• Prepare, edit, and format correspondence, reports, presentations, and other executive-level documents with a high degree of accuracy and professionalism.
• Screen, prioritize, and route incoming emails, calls, and requests; respond on behalf of the executive where appropriate and elevate issues as needed.
• Process and reconcile expense reports, purchasing requests, and other administrative transactions in accordance with company procedures.
• Maintain organized files and records (electronic and paper) to ensure easy retrieval and compliance with records-management requirements.
• Build and maintain effective working relationships with internal partners and external stakeholders, representing the executive with professionalism and discretion.
• Handle sensitive and confidential information with the highest level of integrity and judgment.
• Anticipate executive needs; demonstrated ability to solve complex operational bottlenecks independently.
• Support special projects and ad-hoc assignments as requested by the executive or HR/leadership.

Basic Qualifications

• High School diploma or equivalent and 8 years additional education and/or related experience.
• Must have the ability to obtain and maintain a U.S. Government Secret security clearance
• Demonstrated proficiency with Microsoft 365 (Outlook, Word, PowerPoint, Excel, Teams) and virtual meeting platforms.
• Proven experience managing complex calendars, travel arrangements, and meeting logistics.
• Strong written and verbal communication skills, with the ability to draft and edit professional correspondence and presentations while acting as an effective gatekeeper and liaison.
• Excellent organizational skills and attention to detail; able to prioritize and manage multiple tasks with competing deadlines.
• Demonstrated ability to exercise discretion and maintain confidentiality.
• Strong interpersonal skills and customer-service orientation, with the ability to work effectively across all levels of the organization.

Preferred Qualifications

• High School diploma/GED with a minimum of 10 years related work experience, including a minimum of 6 years of experience supporting senior leadership.
• Experience supporting C-suite or VP-level leaders in a large, matrixed organization.
• Familiarity with Workday and Concur.
• Experience coordinating large meetings, offsites, or events.

Primary Level Salary Range

$75,500.00 - $125,900.00

The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope