Administrative Assistant to the Superintendent

Join Delaware Schools Consortium; Delaware; On-site; USD 52,000 - 85,000; Full time

Job summary

Sussex County Vocational Technical School District seeks an Administrative Assistant to the Superintendent. The role supports the Superintendent, coordinates Board of Education activities, manages communications, and handles meeting logistics in a confidential environment.

Responsibilities include drafting memos, tracking deadlines, organizing agendas, managing board packets, and overseeing event support. The position is twelve months with wage commensurate to experience and state schedules.

Qualifications

• Proficient in records management, preparing and maintenance of meeting minutes.
• Proficient in the Microsoft Office Suite.
• Excellent organizational, interpersonal skills, and the ability to function in a confidential environment.
• Proficient written communication skills with the ability to write coherently and free of errors.
• Ability to remain calm, courteous, and professional under pressure.
• Detail oriented.
• Sound judgement and problem-solving skills.
• Ability to manage frequent interruptions and changing priorities.
• Proficient in technology by running virtual meetings, preparing electronic documents, and transcribing.

Responsibilities

• Manage office of the Superintendent and serve as liaison with the Board of Education.
• Receive, screen, and route telephone calls, correspondence, emails, and visitors to the Superintendent's Office.
• Serve as a professional and courteous liaison between the Superintendents Office and internal and external stakeholders.
• Draft, proofread, edit, and format correspondence, memoranda, reports, and other communications.
• Track deadlines, assignments, requests, and follow-up items to ensure timely completion.
• Attend all Board of Education meetings and other meetings, as required.
• Communicate with the Board on a regular basis, organizing meeting locations, and preparing agendas.
• Manage all technology for the Board meeting including virtual meetings, meeting recordings, and posting official online documents.
• Prepare draft Board of Education meeting agendas for Superintendent to review. Assist with finalizing for posting.
• Manage all Board of Education policies, including revisions, Board review and approvals.
• Organize, prepare, and upload all Board packet documents for each Board of Education meeting.
• Complete all note taking and minutes for Board of Education meetings and other meetings, as requested.
• Organize and oversee Welcome Back and End-of-Year Ceremonies, along with other event support.
• Approve purchases in FSF as part of the multi-factor approval process.
• Support Superintendent by scheduling, filing, and other office supports, as needed.

Skills

Records management

Microsoft Office

Organization

Written communication

Calm under pressure

Detail oriented

Judgement & problem-solving

Multitasking

Virtual meetings tech

Job description

• Date Posted: 9/11/2026
• Location: Sussex County Vocational Technical School District
• Date Available: Mutually Agreeable
• Closing Date: 09/30/2026
• District: Sussex Technical School District

Position

Administrative Assistant to the Superintendent

Location

Sussex County Vocational Technical School District

Reports To

Superintendent

Closing Date

September 30, 2026

Starting Date

As Soon As Mutually Agreeable

Qualifications

• Proficient in records management, preparing and maintenance of meeting minutes
• Proficient in the Microsoft Office Suite
• Excellent organizational, interpersonal skills, and the ability to function in a confidential environment
• Proficient written communication skills with the ability to write coherently and free of errors
• Ability to remain calm, courteous, and professional under pressure
• Detail oriented
• Sound judgement and problem-solving skills
• Ability to manage frequent interruptions and changing priorities
• Proficient in technology by running virtual meetings, preparing electronic documents, and transcribing

Performance Responsibilities

• Manage office of the Superintendent and serve as liaison with the Board of Education
• Receive, screen, and route telephone calls, correspondence, emails, and visitors to the Superintendent's Office
• Serve as a professional and courteous liaison between the Superintendents Office and internal and external stakeholders
• Draft, proofread, edit, and format correspondence, memoranda, reports, and other communications
• Track deadlines, assignments, requests, and follow‑up items to ensure timely completion
• Attend all Board of Education meetings and other meetings, as required
• Communicate with the Board on a regular basis, organizing meeting locations, and preparing agendas
• Manage all technology for the Board meeting including virtual meetings, meeting recordings, and posting official online documents
• Prepare draft Board of Education meeting agendas for Superintendent to review. Assist with finalizing for posting
• Manage all Board of Education policies, including revisions, Board review and approvals
• Organize, prepare, and upload all Board packet documents for each Board of Education meeting
• Complete all note taking and minutes for Board of Education meetings and other meetings, as requested
• Organize and oversee Welcome Back and End-of‑Year Ceremonies, along with other event support
• Approve purchases in FSF as part of the multi‑factor approval process
• Support Superintendent by scheduling, filing, and other office supports, as needed

Terms of Employment

Twelve (12) month position.

Salary and Benefits

Pension and benefit eligible position. Salary commensurate with experience according to state and local salary schedules. $52,000 - $85,000

Disclaimer

The Sussex County Vocational Technical School District reserves the right to extend or shorten the application and/or interview period and to modify job requirements.

For more information contact: Kate Marvel, Director of Human Resources and Support Services, 17137 County Seat Hwy. Georgetown, DE 19947 Tel: [phone] or Email: [e-mail]

Employment with the Sussex Technical School District is contingent upon successful

• Determination of Suitability based on Criminal Background Check and Child Protection Registry Check
• Negative TB Test (within last five years)
• Verification of Credentials and Past Employment
• Adherence to School District Policies
• Ability to perform essential job functions and meet physical demands of the position.
• Board of Education approval

Sussex County Vocational Technical School District reserves the right to take disciplinary action up to and including termination upon discovering false or misleading statements and/or documents after an offer of employment has been accepted. The Human Resources staff will assist in the completion of all required documentation.

The Sussex County Vocational Technical School District is an equal opportunity employer and does not discriminate against employees, applicants, visitors, or others, and does not deny access to educational or other services, based on any characteristic prohibited by law.

If any person has a complaint alleging any action which is prohibited by this policy, they should contact the Title IX Coordinator or the District 504 and ADA Coordinator, 17137 County Seat Hwy. Georgetown, DE 19947. Telephone [phone].