Administrative Assistant to the Principal

St. John Paul II Catholic High School; Avondale (AZ); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Diocese Benefits

Job summary

St. John Paul II Catholic High School in Avondale, AZ is seeking an Administrative Assistant to the Principal to provide high-level admin support, manage communications, schedules, meetings and projects, ensuring the principal's office runs smoothly in alignment with the school's Catholic mission.

The role reports to the Principal, is 40 hours per week, with occasional evenings or weekends. Requires 3–5 years of administrative experience and strong communication; bilingual Spanish is a plus.

Qualifications

• 3–5 years of administrative or executive support experience.
• Active practicing Roman Catholic in full communion with the Church.
• Excellent written and verbal communication for staff, students, and families.
• Proficiency in Microsoft Office and Google productivity tools.

Responsibilities

• Supports the Principal with phone calls, schedules and correspondence.
• Manages the Principal's calendar, meetings, and prepares minutes.
• Maintains records, tracks expenses, processes mail and purchase orders.
• Coordinates annual forms and accreditation preparation.
• Prepares for School Advisory Board meetings and maintains dashboards.
• Greet visitors and provide back-up support to office staff.

Skills

Administrative support

Communication skills

Spanish language

Microsoft Office & Google Apps

Record keeping

Team coordination

Tools

Microsoft Office

Google Workspace

Job description

Administrative Assistant to the Principal

Diocese of Phoenix Catholic Schools St. John Paul II Catholic High School - Avondale, Arizona Open in Google Maps

This job is also posted in Diocese of Phoenix Catholic Schools

Job Details

Job ID: 5869910

Application Deadline: Posted until filled

Posted: Aug 04, 2026 6:00 AM (UTC)

Starting Date: To Be Determined

Job Description

I. GENERAL DESCRIPTION:

The Administrative Assistant to the Principal provides high-level administrative support to the Principal; assisting the principal with the management of communications, schedules, meetings, projects, and day-to-day priorities. This position as an assistant to the principal, helps to ensure that the office of the principal operates effectively, efficiently in keeping with the school’s mission.

Status: Grade 2, Non- Exempt, 12 months. (Classification is 12A: Non-duty days during the student school calendar are the same as the teaching staff. All other days in the fiscal year are work days except earned vacation).

• 40 hours per week
• Usual Hours are 7:30 AM to 4:00 PM. Occasional work on weekends and/or evenings.
• Benefits per Diocese of Phoenix Benefit guidelines.
• Reports to the Principal

II. ESSENTIAL JOB FUNCTIONS

• Supports the Principal with phone calls; maintenance of records of appointments, schedules meetings, and assists with communication
• Manages the principal’s schedule, appointments and priorities including preparation for meetings, set up, record keeping, and minutes
• Takes care of Principal's correspondence (incoming and outgoing) including creating, formatting, producing and editing correspondence and other written materials
• Tracks credit card expenses, organizes purchase order process and processes mail
• Develops and maintains good relationships with the faculty and staff, students and parents
• Initiates correspondence on a variety of matters requiring an in-depth understanding of educational programs, as well as school system policies and procedures
• Administrative lead for all yearly forms (i.e., NCEA, Diocesan, Accreditation, etc.) assisting with the preparation of the WCEA & AdvancEd Accreditation Review, working with the Principal
• Maintains and updates the filing system and materials
• Prepares for School Advisory Board meetings including the meeting agendas, room preparation, taking notes, minutes, and tracking items
• Maintains the school administrator’s dashboard
• Organizes and Maintains files for Principal, including personnel files, Safe Environment, accident reporting and school files
• Coordinates the Safe Environment Training for the school, keeping track of the requirements and communication to faculty, staff, students and volunteers.
• Tracks teacher certification requirements and renewal deadlines, as well as other teacher requirements such as SET, Fingerprint cards, and Kino Certification for the Principal.

• Records solicitation activity, donor stewardship, gift tracking, acknowledgement and pledge redemption
• Provides documentation (certificates and hours) for Professional Development provided on campus.
• Supports school administrators and staff on the annual review and audit of retention of records.
• Provides back up assistance to other office staff in greeting visitors, answering the telephone, assisting students and staff when needed
• Performs any other job-related tasks deemed necessary and/or assigned by the Principal

III. REQUIRED EDUCATION, KNOWLEDGE, SKILLS, AND ABILITIES TO PERFORM ESSENTIAL JOB FUNCTIONS

• Active practicing Roman Catholic in full communion with the Church
• Excellent communication skills with both children and adults, including ability to speak and write in a positive manner
• Able to understand and clearly express the mission of Catholic Schools, especially St. John Paul II Catholic High School
• 3-5 years of administrative or executive support experience
• Proficiency in spoken and written Spanish is a plusStrong initiative, creativity, organizational and problem-solving skills, and attention to detail
• Ability to maintain confidentiality
• Ability to answer questions about Catholic Education and Catholic teachings
• Experience with event planning; self-starter and attentive to details
• Good judgement in handling different personalities and emerging situations; an ability to observe and actively listen in assessing individual student, staff, and program needs
• Professional appearance and demeanor
• Ability to work cooperatively with others utilizing effective interpersonal communication skills
• Experience with Microsoft and Google platforms for email, word processing documents, spreadsheets, and document sharing
• Able to lift and move boxes and materials (up to 40 pounds)
• Must possess a strong desire to serve

Disclaimer

This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, school administration reserves the right to revise the job or to require that other or different tasks be performed when circumstances change (e.g., emergencies, changes in personnel, workload, rush jobs, technological developments, etc.).

Position Type: Full-Time

Job Categories:

Administration > Assistant Principal/Dean/Head

Support Staff > Administrative Assistant

Support Staff > Secretary

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Veronica Ramirez , Administrative Asst. to the Principal
• St. John Paul II Catholic High School
• Phone: [phone]
• Email: [e-mail]