Administrative Assistant to the Head of Upper School

Riverdale Country School; New York (NY); On-site; USD 70,000 - 80,000; Full time

Job summary

A leading educational institution in New York is seeking a detail-oriented Administrative Assistant to support the Head of Upper School. This role is vital for maintaining smooth operations, requiring strong organizational and communication skills. The ideal candidate will foster a welcoming environment and manage various administrative tasks. Benefits include health insurance, professional development, and a supportive community. Join us in inspiring students to lead meaningful lives.

Benefits

Transportation options including shuttle service

Professional development budget

Grants and stipends for enrichment activities

Sabbatical eligibility after 10 years

Health, dental, and vision insurance

Retirement plan with 7% school contribution

Generous vacation and time-off policies

Qualifications

• At least 2 years of administrative or office support experience.
• Experience with school data systems and relational databases.

Responsibilities

• Provide high-level administrative support to the Head of Upper School.
• Manage complex scheduling for the Head of Upper School and Grade Deans.
• Serve as the first point of contact for the Upper School Office.

Skills

Communication

Organizational Skills

Interpersonal Skills

Problem Solving

Adaptability

Education

Bachelor's Degree in Business Management or Administration

Tools

Google Workspace

Relational Databases

Job description

Administrative Assistant to the Head of Upper School

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Riverdale Country School provided pay range

This range is provided by Riverdale Country School. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$70,000.00/yr - $80,000.00/yr

Riverdale Country School, a Pre-K through Grade 12 independent all-gender school in New York City, is dedicated to inspiring students to live meaningful and purpose-driven lives. The school fosters a culture of academic excellence, critical thinking, and curiosity, supported by a diverse and inclusive community. Riverdale emphasizes high challenge and support, encouraging interdisciplinary learning, research, and experiential education inside and outside the classroom.

We aim to reflect the diversity of the New York metropolitan area in our students, faculty, and staff. With approximately 1,300 students from 117 zip codes, 48% identify as students of color. We seek educators and leaders with a student-centered approach, passion, commitment to DEIB, and a desire to contribute to our community.

Job Summary

Riverdale seeks a detail-oriented, proactive Administrative Assistant to support the Head of the Upper School. This role is key to the smooth operation of the Upper School Office, serving as a liaison to faculty, students, families, and visitors. The ideal candidate has strong organizational skills, excellent interpersonal abilities, and a commitment to fostering a welcoming, efficient environment.

Responsibilities

• Provide high-level administrative support to the Head of Upper School, managing divisional operations and anticipating needs.
• Create a welcoming office environment for students, families, faculty, and visitors.
• Maintain and update office procedures for smooth workflows.

Organizational & Time Management

• Manage complex scheduling for the Head of Upper School, Assistant Head, and Grade Deans.
• Coordinate logistics for events like Experience Riverdale Day and Graduation.
• Track and reconcile budgets, credit card payments, and receipts accurately.

Communication & Interpersonal Skills

• Serve as the first point of contact for the Upper School Office.
• Answer and direct calls and emails professionally.
• Maintain current contact lists and communication databases.

Technical Skills

• Manage digital record-keeping systems.
• Use relational databases for reports (attendance, grades).
• Utilize Google Workspace for daily operations and collaboration.

Problem Solving & Adaptability

• Respond resourcefully to challenges and changes.
• Procure supplies, resolve service needs, and book travel with attention to detail.
• Support testing programs, including distribution and collection of exam materials.

Minimum Qualifications

• At least 2 years of administrative, office support, or operations experience.
• Strong communication skills.
• Ability to manage multiple priorities independently.
• High attention to detail and organization.
• Experience with school data systems and relational databases.
• Proficiency in Google Workspace and word processing.
• Interpersonal skills with a respectful, supportive approach.
• Eagerness to learn new technologies.
• Positive, collaborative attitude and joy in supporting a school community.
• Fluency in Spanish or another language is a plus.
• Bachelor's Degree, preferably in Business Management or Administration.

Application Instructions

Click the red “Apply for this Job” button, submit a resume and cover letter. Share pronouns if applicable. For more information, visit Riverdale’s Careers page.

Benefits of Working at Riverdale

• Transportation options including shuttle service near transit hubs.
• Professional development budget for conferences and training.
• Grants and stipends for enrichment activities.
• Sabbatical eligibility after 10 years.
• Health, dental, and vision insurance with subsidies.
• Retirement plan with 7% school contribution.
• Generous vacation and time-off policies.