Administrative Assistant to HS Principal

The Highlands School; Irving (TX); On-site; USD 35,000 - 48,000; Full time

Job summary

The Highlands School in Irving, Texas is seeking an organized High School Administrative Assistant to the Principal to provide essential administrative and clerical support for the High School Principal. The role emphasizes professionalism, discretion, and strong communication to support Catholic education standards.

The successful candidate will manage calendars, prepare correspondence, maintain student records, and facilitate communication between parents, staff, and administration while

Qualifications

• High school diploma required; Associate or Bachelor's degree preferred.
• Experience in administrative or school office setting preferred.
• Proficiency with Microsoft Office, Google Workspace, email, calendars, and document management.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced school environment.

Responsibilities

• Provide administrative and clerical support to the High School Principal.
• Manage calendars, schedule meetings, coordinate appointments, and assist with daily office operations.
• Prepare, proofread, and distribute correspondence, reports, agendas, and other school documents.
• Answer calls, respond to emails, greet visitors, and direct inquiries.
• Maintain accurate student records, files, attendance documentation, and confidential information.
• Coordinate meetings with parents, teachers, students, and administrators as needed.
• Assist with planning school events, faculty meetings, assemblies, and other high school activities.
• Support communication between the Principal, faculty, staff, students, and families.

Skills

Microsoft Office

Google Workspace

Email management

Calendar management

Documentation

Written and verbal communication

Organization

Multitasking

Professionalism

Education

High school diploma

Associate or Bachelor’s degree preferred

Tools

Microsoft Office

Google Workspace

Job description

Administrative Assistant to HS Principal

Diocese of Dallas Schools The Highlands School - Irving, Texas Open in Google Maps

This job is also posted in Diocese of Dallas Catholic Schools

Job Details

Job ID: 5962266
Application Deadline: Posted until filled
Posted: Oct 16, 2026 5:00 AM (UTC)

Starting Date: To Be Determined

Job Description

Position Overview

The Highlands School, a Catholic college preparatory school serving students in PreK3 through 12th grade, is seeking a highly organized, professional, and detail-oriented High School Administrative Assistant to the Principal. This individual will provide essential administrative and clerical support to the High School Principal, helping ensure the efficient daily operation of the high school office.

The ideal candidate will demonstrate professionalism, discretion, strong communication skills, and a commitment to supporting the mission and values of Catholic education.

Essential Duties and Responsibilities

• Provide administrative and clerical support to the High School Principal.
• Manage calendars, schedule meetings, coordinate appointments, and assist with daily office operations.
• Prepare, proofread, and distribute correspondence, reports, meeting agendas, and other school documents.
• Answer telephone calls, respond to emails, greet visitors, and direct inquiries appropriately.
• Maintain accurate student records, files, attendance documentation, and confidential information.
• Assist with student attendance, parent communications, and inquiries from faculty and staff.
• Coordinate meetings with parents, teachers, students, and administrators as needed.
• Assist with planning school events, faculty meetings, assemblies, and other high school activities.
• Support communication between the Principal, faculty, staff, students, and families.
• Maintain an organized, welcoming, and professional high school office environment.
• Exercise sound judgment and maintain strict confidentiality regarding student, family, and personnel matters.
• Perform additional administrative duties as assigned by the Principal.

Qualifications

• High school diploma required; associate or bachelor's degree preferred.
• Previous administrative or school office experience preferred.
• Proficiency in Microsoft Office, Google Workspace, email, calendars, and document management.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced school environment.
• Demonstrated professionalism, discretion, dependability, and a service-oriented attitude.
• Ability to interact respectfully and effectively with students, parents, faculty, staff, and visitors.
• Commitment to the mission and values of The Highlands School and Catholic education.

Preferred Qualities

• Experience working in a private, Catholic, or faith-based school environment.
• Familiarity with student information systems and school administrative procedures.
• Ability to anticipate administrative needs, solve problems independently, and exercise good judgment.
• A warm, welcoming demeanor and a commitment to fostering a positive school community.

Work Environment

This position is based on campus and requires regular interaction with students, parents, faculty, staff, and school leadership. The successful candidate will model professionalism and contribute to a respectful, mission-centered educational environment.

Position Type: Full-Time
Job Categories:

Support Staff > Administrative Assistant

Job Requirements

• At least 2 year(s) of relevant experience preferred.
• Bachelor degree preferred.
• Citizenship, residency or work visa required

Contact Information

• Patricia Hagerty , Human Resources Manager
• The Highlands School
• Email: [e-mail]

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