Administrative Assistant to Child Services

St. Joseph's Indian School; Chamberlain (SD); On-site; USD 36,000 - 48,000; Full time

Job summary

St. Joseph's Indian School is seeking an Administrative Assistant in the Child Services department to provide confidential administrative support to the Executive Director of Child Services.

The role coordinates schedules, meetings, communications, records, budgets and special projects to ensure day-to-day operations run smoothly. The candidate will serve as a key liaison for the department, manage office organization, and assist with reports, agendas and PAC setup while maintaining the mission

Qualifications

• High School diploma; 2-year related degree and experience preferred.
• Typing and computer experience.
• Strong interpersonal and communications skills.

Responsibilities

• Maintains the highest degree of confidentiality regarding information within the office of the Executive Director of Child Services.
• Greets visitors, screens phone calls and directs them to the proper area.
• Organizes the Executive Director of Child Services office, including scheduling and filing.
• Supports the Child Services Team in administrative functions.
• Sets up agendas for CST meetings and consolidates weekly updates for the Executive Director of Child Services.
• Prepares presentation materials, yearly calendars, handbooks and accreditation-related items.
• Prepares information and setup for the Parent Advisory Committee (PAC).
• Maintains monthly budgets, petty cash, and reimbursements; handles RQs and check requests.
• Performs other responsibilities as directed by the Executive Director of Child Services.

Skills

Typing

Interpersonal skills

Communication

Education

High School diploma

Associate degree preferred

Tools

Office software

Job description

Summary of Position

The Administrative Assistant of Child Services provides confidential administrative support and serves as a key liaison for the department. This position coordinates schedules, meetings, communications, records, budgets, and special projects while supporting the Child Services Team and ensuring the efficient day-to-day operation of the Executive Director of Child Service’s office. This is a non-exempt position.

Accountability

Reports to the Executive Director of Child Services

Core Responsibilities

• Supports and models the Catholic Mission and the Native American Culture that are the foundations of St. Joseph’s Indian School.
• Supports the Executive Director of Child Services role in completing responsibilities with the utmost integrity and respect, as well as flexibility and multitasking and assisting other departments in appreciation of the work of our Mission.

Responsibilities

1. Maintains the highest degree of confidentiality regarding information within the office of the Executive Director of Child Services. In addition, greets visitors, screens phone calls and appropriately ascertains the nature of their business, directing them to the proper area.
2. Provides a connection for smooth communication between the Executive Director of Child Services office and internal departments, helping to maintain credibility, trust, and support across Child Services.
3. Organizes the Executive Director of Child Services office, including scheduling, establishing, organizing, and maintaining the Executive Director of Child Services electronic and paper office files.
4. Supports the Child Services Team in administrative functions.
5. Set up an agenda for weekly CST meetings and quarterly CST/Mid-level Supervisor Meetings and consolidate weekly CST updates for the Executive Director of Child Services.
6. Prepares presentation materials as well as projects and other assignments including such items as yearly calendars, handbooks, assisting with accreditation, etc.
7. Prepares information, correspondence, and set-up for the Parent Advisory Committee (PAC) in assistance to the Executive Director of Child Services.
8. Organizes monthly budgets, petty cash, and reimbursements, and completes all RQs and check request forms.
9. Performs other responsibilities as directed by the Executive Director of Child Services

Qualifications

• High School diploma; 2-year related degree and experience preferred
• Typing and computer experience
• Strong interpersonal and communications skills

Physical Demands

• Uses both hands and wrists repetitively for prolonged periods.

Expectations of Hours Worked

• At least 40 hours/week