Administrative Assistant - Tax Team

Safran; Irving Township (MI); On-site; USD 40,000 - 55,000; Full time

Job summary

Safran is seeking a motivated administrative assistant to join their tax team in Irving Township, Michigan. This pivotal role involves managing daily tasks, supporting invoicing processes, and liaising with various internal and external stakeholders.

The ideal candidate will have strong organizational and communication skills, the ability to work autonomously, and proficiency in Microsoft Office. Previous administrative experience is a plus. Join a dynamic international team with a focus on excellence and integrity.

Qualifications

• Strong organizational and multitasking skills.
• Ability to handle confidential information responsibly.
• Previous experience in an administrative role preferred.

Responsibilities

• Manage all administrative tasks for the tax team.
• Oversee invoice processing and payments.
• Coordinate the payment of taxes and maintain records.
• Assist team members in tax-related tasks.

Skills

Organizational skills

Interpersonal skills

Communication skills

Attention to detail

Microsoft Office Suite proficiency

Job description

Safran is a leading organization in Aerospace and Defense industry with a strong commitment to integrity, innovation, and excellence.

We are seeking a motivated administrative assistant to join our tax team. Reporting to the US Tax Director, the administrative assistant will have a key position by supporting the team on a day-to-day basis. Team player, the qualified candidate needs with strong organizational and communication skills and must possess the ability to work in an international environment. This is an exciting opportunity to work with flexibility for a dynamic and stable international company with a great team!

Responsibilities

• Manage all administrative tasks for the tax team, including contract management with our various service providers.
• In coordination with our team based in Mexico, oversee invoice processing and ensure timely payment to suppliers.
• Coordinate the payment of taxes to IRS and state agencies and maintain accurate records.
• Liaise with internal departments and external partners as required.
• Assist team members in specific tax-related tasks and projects.
• Support the preparation and filing of relevant documentation.
• Maintain orderly digital and physical filing systems.
• Manage calendars, schedule meetings, and organize team events when needed.

Qualifications

• Team player with strong interpersonal skills and a proactive attitude.
• Strong organizational and multitasking skills.
• Communication and collaboration skills to support the team members, the management and their stakeholders.
• Attention to detail and ability to work autonomously.
• Ability to handle confidential information responsibly.
• Quick learner and open to changes in an international environment, ready to evolve in an international group where the US are reporting to HQ located in Europe.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Previous experience in an administrative role, ideally with exposure to finance or taxation is a plus (but not mandatory).