Administrative Assistant, Talent Acquisition (Temp / Remote)

SMCP – Sandro, Maje, Claudie Pierlot, Fursac; New York (NY); Remote; USD 10,000 - 60,000; Part time

Job summary

A contemporary luxury brand group based in New York City seeks an Administrative Assistant for their Talent Acquisition team. This temporary position requires strong PowerPoint and graphic design skills. You will create organizational charts and revamp offer letter templates. The role offers a collaborative environment and remote work options. Compensation ranges from $20 to $25 per hour.

Benefits

Collaborative team-oriented environment

Flexible remote work options

Qualifications

• Strong PowerPoint skills in layout and template design.
• Experience with graphic design software like Adobe Creative Suite.
• Detail-oriented, ensuring formatting consistency and clarity.

Responsibilities

• Create a photo-based organizational chart for field districts.
• Standardize formatting and branding in offer letter templates.
• Collaborate with the TA Director virtually.

Skills

Strong PowerPoint skills

Graphic design competency

Excellent written and verbal communication

High attention to detail

Sense of urgency

Self-starter

Pleasant demeanor

Tools

Adobe Creative Suite

InDesign

Illustrator

Job description

Overview

Administrative Assistant, Talent Acquisition (Temp / Remote)

Duration: TBD. The SMCP Group combines two contemporary luxury ready-to-wear brands for women and men: Sandro + Maje. The North America corporate office has been located in NYC since 2011, with growth across the US and Canada including online business. This is a paid internship/temporary role based in New York City HQ with remote work options as applicable.

Position Overview

We are seeking a highly organized, design-savvy administrative professional to support two strategic projects within our Talent Acquisition/HR function. This role will work directly with the Director of Talent Acquisition (virtually) to deliver high-quality visual and written assets under tight deadlines.

What Youll Be Doing

• Field Org Chart (Photo-based): Create a visually compelling, photo-based organizational chart for 10 field districts, pulling and formatting staff headshots, aligning names/titles, and ensuring consistency and brand alignment.
• Collaborate with TA Director to obtain and verify photos, names, titles, and reporting lines.
• Deliver final output in a format suitable for internal communications (PowerPoint, printable PDF, etc.).
• Offer Letter Template Clean-Up & Branding Revamp: Review the full suite of ~110 offer letter templates (various roles, levels, geographies).
• Standardize formatting, fonts, layout, spacing, company branding (logo, colors, headers/footers).
• Ensure legal/HR content remains intact, but improve version control, style consistency, and readability.

Required Skills & Attributes

• Strong PowerPoint skills (layout, master slides, template design)
• Graphic design competency (e.g. Adobe Creative Suite, InDesign, Illustrator, or similar tools)
• Excellent written and verbal communication — able to clarify with stakeholders, write or reword content if needed
• High attention to detail (formatting consistency, alignment, proofing)
• Sense of urgency — able to prioritize, meet tight deadlines, respond quickly to feedback
• Self-starter and comfortable working independently, especially in remote context
• Pleasant, professional demeanor in collaboration with HR, business partners, field leaders

Preferred / Nice-to-Have

• Prior experience creating organizational charts with photos
• Prior work in HR/TA templates, legal or compensation offers
• Familiarity with brand style guides or corporate identity standards
• Experience working across time zones (Eastern Time overlap preferred)

Logistics & Duration

• This is a temporary/short-term contract engagement, remote.
• FT 40 hours/week: 9 AM - 6 PM, Monday-Friday, Remote (Eastern Time overlap preferred).
• Duration: likely a few weeks to a few months depending on scope and feedback cycles.
• Deliverables-based check-ins: regular status updates and iteration cycles.

What We Will Offer You In Return

• Fun, collaborative, team-oriented environment with a culture of engagement
• Opportunity to be part of a Corporate Talent Acquisition team

Compensation

$20—$25 USD