Administrative Assistant | Support Center | Days

Onvida Health; Yuma (AZ); On-site; USD 26,000 - 38,000; Full time

Job summary

Onvida Health in Yuma, AZ is seeking an Administrative Assistant to provide high-level support to the executive and medical directors, conduct research, prepare reports, and coordinate meetings while handling confidential information.

The role requires 3+ years of related experience and a HS Diploma/GED; responsibilities include calendar management, document preparation, payroll timekeeping, and budget assistance.

Qualifications

• HS Diploma or GED required.
• Minimum 3+ years related experience.
• Experience supporting executives and coordinating meetings.

Responsibilities

• Provides efficient, confidential administrative support to directors and teams.
• Schedules and maintains the Director's calendar and coordinates events.
• Screens mail and prepares correspondence and reports for Directors.
• Develops and updates office procedures as needed.
• Maintains files and records; compiles statistics and presentations.
• Prepares meeting materials, agendas, minutes, and follow-up actions.
• Assists with budget tracking and procurement of supplies.
• Performs additional duties as assigned.

Skills

Administrative support

Calendar management

Communication

Document preparation

Education

HS Diploma/GED

Job description

Work Status Details: REGULAR FULL TIME | 80.00 Hours Every Two Weeks

Shift: Days

Pay Rate Type: Hourly

Location: Support Center

Listed is the base hiring salary range offered for this position. Actual salaries may vary depending on factors, including but not limited to skills and experience. The salary range listed is just one component of the total rewards/compensation package offered to candidates.

Min = $19.08

Mid = $23.37

Max = $27.66

Summary

The Administrative Assistant provides high-level, independent administrative support by conducting research, preparing statistical reports, handling information requests, attending meetings, and completing various projects, and acting as a liaison for the executive director and medical director between board members, physicians, staff, other healthcare organization representatives, patients, patient family members, government and regulatory agencies, professional associations, vendors and the news media; provides general office and clerical work; coordinates meetings; handles confidential information.

Responsibilities

• Provides efficient, effective management support to department(s) including prepares documents in an organized, accurate, legible, and confidential manner to include follow up if deemed necessary.
• Schedules and maintains of Director's calendar on a daily basis and coordinates Director's events and meetings.
• Screens and distributes mail for Directors or Designees and performs and responds on Director's correspondence and reports.
• Develops new office procedures as needed.
• Organizes and maintains all files and records accurately, handles confidential information and/or compiles statistics utilizing analytical data including coordinates tracking of mandatory/safety training and licensure/certification for staff and unit to meet state and regulatory agency standards. Compiles statistics and designs presentations.
• Coordinates competencies for department personnel.
• Maintains confidential personnel files. Prepares agenda, meeting minutes, and supporting materials for teams, committees, and/or council meetings by assists facilitator(s) in carrying out follow-up actions; maintains meeting records/files.
• Ensures that reports, studies, and other materials requested by team(s)/committee(s)/Council(s) are prepared.
• Attends and actively participates as appropriate in all meetings and subgroups; attends and participates in designated staff and/or committee meetings as a team member. Assists in facilitating meetings in absence of Director.
• Assists Director in assuring compliance with bylaws, policies, procedures, compliance guidelines.
• Participates and supports quality assurance, performance improvement programs and processes.
• Maintains all time and attendance activities for department(s) to accomplish accurate and timely completion of payroll.
• Assists Director in maintaining budgetary expenses including purchases supplies, equipment and capital items for unit(s).
• Processes check requests for reimbursements, continuing education and subscription renewals accurately and timely. Maintains adequate level of supplies in a cost-effective manner.
• Performs other duties as assigned.

Education

• HS DIPLOMA/GED

Other Information

REQUIRED: 3+ years related experience

Join us at Yuma Regional Medical Center dba Onvida Health

A career at Onvida Health is more than just a job. It's a place to have a long and rewarding career, making a difference in the lives of those in our shared community. When you join our team, you become an integral part of a thriving community committed to improving the health and well-being of everyone in southwestern Arizona.

At Onvida Health, we believe in progress with purpose. Our commitment to innovation is matched by our dedication to kindness and integrity. We take our values seriously because we know they lead to better outcomes for our patients and a better experience for all of us. We're looking for people who approach each day with a sense of possibility, a drive to make things better, and a commitment to kindness. If that sounds like you, you're our kind of people.

If you're looking for a career where innovation meets compassion, where you can grow and contribute to building a healthier tomorrow, Onvida Health is the place for you.

Life in Yuma, Arizona

Yuma, recognized by Guinness World Records as the Sunniest City on Earth, offers more than just sunshine. It's a place where the great outdoors meets a welcoming, tight-knit community. Hike scenic trails, explore the Colorado River, or immerse yourself in local cultural festivals - all while embracing the beauty of this desert oasis. With easy access to larger cities and popular destinations, Yuma makes it easy to balance a fulfilling career with time for personal adventures and relaxation.

https://www.visityuma.com/

https://www.yumachamber.org/

Physical Requirements and working conditions for this position will be provided to you up on interview.