Administrative Assistant (SubContractor) (JN -052024-368166)

Financecolombia; Orlando (FL); On-site; USD 10,000 - 60,000; Full time

Job summary

A well-established company in the construction sector seeks an entry-level Administrative Assistant for its Boynton Beach office. The role involves conducting compliance audits and coordinating with subcontracted labor teams. Ideal candidates must be fluent in English and Spanish, possess 3+ years of administrative experience, and be proficient in Microsoft Office. Competitive benefits including medical, dental, and 401(K) plan offered.

Benefits

Medical

Dental

Vision

Employer Paid Life

Voluntary Life

HSA

401(K) Plan with Company match

Paid Time Off

Paid Holidays

Profit Share

Qualifications

• 3+ years of administrative assistance experience.
• Ability to work in a team environment.
• Proactive approach in seeking process efficiencies.

Responsibilities

• Conduct biweekly audits of subcontractors' W/C policies.
• Communicate with subcontractors and insurance brokers.
• Manage subcontractors' names and policies in the tracking database.

Skills

Fluency in English and Spanish

Proficiency in Microsoft Excel

Strong attention to detail

Excellent organizational skills

Customer service-oriented

Education

High school diploma or above

Tools

Microsoft Word

Microsoft Outlook

Job description

Job Description: Administrative Assistant - Subcontractor

Ultimate Staffing has been contracted to assist an established company in the construction industry with their search for an Administrative Assistant in Boynton Beach, FL.

Position Type: Direct Hire

Location: Boynton Beach, FL

Salary: $20-23/hr, commensurate with experience

Working Hours: 8 a.m. to 5 p.m.

Position Summary:

We are seeking an entry-level Administrative Assistant to join our corporate office in Boynton Beach. The successful candidate will primarily focus on conducting insurance compliance audits for subcontracted labor teams, organizing, and coordinating with them to ensure efficient and effective planning of fieldwork.

Responsibilities:

Conduct biweekly audits of subcontractors' workers' compensation (W/C) policies on the Division of Workers Compensation search page to ensure compliance.

Communicate with subcontractors and/or insurance brokers as needed.

Manage the addition and removal of subcontractors' names and policies into the Division of Workers' Compensation Policy Tracking Database and monitor related emails.

Regularly communicate with Field Superintendents and Area Managers to track crew leader changes.

Request a roster of employees every week from all subcontractors using an Employee Leasing Company and distribute them to the field on a weekly basis.

Ensure all subcontractors' general liability (GL) and workers' compensation (WC) policy information is up to date in our system.

Perform other miscellaneous job-related duties as assigned.

Requirements:

Fluency in both written and oral English and Spanish is required.

3+ years of administrative assistance experience.

High school diploma or above.

Proficiency in Microsoft Excel, Word, and Outlook.

Strong attention to detail and accuracy.

Excellent organizational skills and ability to multitask.

Proactive approach in seeking process efficiencies.

Customer service-oriented, both over the phone and in person.

Ability to work in a team environment.

Benefits:

Medical

Dental

Vision

Employer Paid Life

Voluntary Life

Voluntary STD and LTD

HSA

401(K) Plan with Company match

Paid Time Off

Paid Holidays

Profit Share

If you meet the qualifications and are interested in joining our team, please apply TODAY! We look forward to hearing from you!

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.