Administrative Assistant Sr

multicare; Olympia (WA); On-site; USD 34,000 - 50,000; Full time

Job summary

MultiCare Capital Medical Center in Olympia, WA is seeking a Senior Administrative Assistant to ensure smooth day-to-day operations. You will provide a broad range of high-level administrative support to the department, manage schedules, travel arrangements, meetings, and correspondence, and assist with budget tracking and reporting.

The role requires at least two years of college or secretarial training, five years of senior administrative experience, and preferably an AA or BA degree, with

Qualifications

• Minimum two years of college or successful completion of a vocational secretarial course.
• AA or BA degree preferred.
• Minimum five years of high level administrative assistant or secretarial experience.
• Previous administrative assistant experience in a health care setting preferred.

Responsibilities

• Maintain work schedules and arrange conference attendance and travel needs.
• Organize meetings and prepare meeting materials.
• Compose and edit memos; track and report on financial and operational metrics.
• Create spreadsheets and presentations; monitor budget data.
• Handle administrative requests and queries; interpret policies and procedures.
• Coordinate special projects for the department.

Skills

Administrative experience

Education

Two-year college or secretarial course

AA or BA degree preferred

Job description

Join a team that shares your calling

At MultiCare, you're more than just a job title - you're part of a team built on trust that cares for each other, our patients and our communities. Belonging here means living our mission and values every day. If your purpose and passions align with ours, you'll find a place to grow, do meaningful work and build a career you love in a community that feels like home.

FTE:1.0 , Shift: M-F, Schedule: 8-430

Position Summary

The Senior Administrative Assistant ensures the efficient and smooth day-to-day operations of an assigned department by providing a variety of complex administrative support functions involving highly sensitive and privileged information. A broad range of responsibilities generally include maintaining work schedules; arranging for conference attendance and travel needs; organizing meetings; composing and or editing memos; preparing meeting materials; tracking and reporting on financial and operational metrics; creating spreadsheets and presentations; monitoring budgetary data; handling administrative requests and queries; interpreting departmental and/or corporate policies and procedures and coordinating special projects.

Requirements

• Minimum two (2) years of college or successful completion of a vocational secretarial course


• AA or BA degree preferred


• Minimum five (5) years of high level administrative assistant or secretarial experience


• Previous administrative assistant experience in a health care setting preferred

About Capital Medical Center

MultiCare Capital Medical Center is a 107-bed community hospital providing award-winning care to Olympia and surrounding communities. Recognized for excellence in patient safety, the hospital offers more than 20 specialties including emergency services, surgical care and a dedicated birth center - all delivered with compassion and integrity.

About the Olympia Community

As Washington's capital, Olympia combines historic charm with natural beauty along southern Puget Sound. A stable workforce and well-supported schools complement a thriving downtown with eclectic shopping, dining and cultural experiences. Residents enjoy over 40 parks and trails, saltwater beaches and forested landscapes - perfect for outdoor enthusiasts.

Why MultiCare?

• Rooted in the local community Partnering with patients, families and neighbors across the Pacific Northwest for more than 140 years.


• Growth and education Competitive tuition assistance, award-winning residencies, fellowships and career development to invest in you.


• Well-being and support Generous PTO, Code Lavender and Employee Assistance Programs to help you maintain balance and feel cared in your work and life.


• Living our values Respect, integrity, kindness and collaboration guide how we care for patients, communities and each other.


• Belonging for all Resource Groups and outreach programs help ensure every team member feels safe, seen, heard and valued.


• Pacific Northwest lifestyle Work and live where natural beauty, adventure and strong community connections are part of everyday life.

Pay and Benefit Expectations

• We provide a comprehensive benefits package, including competitive salary, medical, dental and retirement benefits and paid time off.

As required by various pay transparency laws, we share a competitive range of compensation for candidates hired into each position. The pay scale is $24.83 - $35.71 USD. However, pay is influenced by factors specific to applicants, including but not limited to: skill set, level of experience, and certification(s) and/or education. If this position is associated with a union contract, pay will be reflective of the appropriate step on the pay scale to which the applicant's years of experience align.

Associated benefit information can be viewed here .