Administrative Assistant Sr

Michigan Medicine; Ann Arbor (MI); On-site; USD 45,000 - 60,000; Full time

Job summary

Michigan Medicine is seeking a general administrative support professional in Ann Arbor to assist a department of professionals. The role emphasizes discretion, independence, and the ability to analyze complex information requests and trends.

The position covers meetings coordination, recruitment support, travel and expense reimbursements, payroll assistance, and daily office operations, including procurement and facilities tasks.

Responsibilities

• Coordinate and plan meetings, including agendas and documentation
• Participate in the recruitment process, orientation, and training
• Schedule Interviews
• Posting, monitoring and hiring new employees through eRecruit
• Prepare data sheets, presentations, and tracking tools
• Supply ordering using purchase orders/short codes.
• Service as a point of contact for onsite support tasks such as printing, scanning, directing individuals to the appropriate person
• Submit maintenance and facility services request as needed
• Monitor and replenish office and breakroom supplies
• Oversee scheduling maintenance of conference room calendar in Microsoft outlook
• Coordinate bookings to avoid conflicts and ensure optimal room usage for meetings and events
• Support faculty, staff, and students in preparing and submitting reimbursement request for work related expenses
• Facilitate the scheduling travel itineraries, including managing all aspects of trips and ensuring accurate and prompt reimbursement processes
• Payroll / Approving payroll
• Maintain Static Groups and pull reports from Finance BI, Tableau and other MM reporting systems
• Schedule 1:1 meetings and quarterly check ins for supervisor
• Maintain employee records in accordance with HR and UMHS policies
• Reclassifications/FTE Changes
• Hire?s/Terminations/Salary Requests
• Process Medical Leaves/FMLA with HR
• Process Tuition Supports
• Track FMLA usage and make sure staff is following their usage as document in their paperwork
• Track attendance
• Type up discipline letters as needed for supervisors

Job description

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Job Summary

Under general direction, provides general administrative support to a department or group of professionals. Exercises considerable discretion and independent judgment and is capable of analyzing complex information requests and determining complex trends.

Responsibilities

• Coordinate and plan meetings, including agendas and documentation
• Participate in the recruitment process, orientation, and training
• Schedule Interviews
• Posting, monitoring and hiring new employees through eRecruit
• Prepare data sheets, presentations, and tracking tools
• Supply ordering using purchase orders/short codes.
• Service as a point of contact for onsite support tasks such as printing, scanning, directing individuals to the appropriate person
• Submit maintenance and facility services request as needed
• Monitor and replenish office and breakroom supplies
• Oversee scheduling maintenance of conference room calendar in Microsoft outlook
• Coordinate bookings to avoid conflicts and ensure optimal room usage for meetings and events
• Support faculty, staff, and students in preparing and submitting reimbursement request for work related expenses
• Facilitate the scheduling travel itineraries, including managing all aspects of trips and ensuring accurate and prompt reimbursement processes
• Payroll / Approving payroll
• Maintain Static Groups and pull reports from Finance BI, Tableau and other MM reporting systems
• Schedule 1:1 meetings and quarterly check ins for supervisor
• Maintain employee records in accordance with HR and UMHS policies
• Reclassifications/FTE Changes
• Hire?s/Terminations/Salary Requests
• Process Medical Leaves/FMLA with HR
• Process Tuition Supports
• Track FMLA usage and make sure staff is following their usage as document in their paperwork
• Track attendance
• Type up discipline letters as needed for supervisors