Administrative Assistant - Specialty Infusion Pharmacy

Soleo Health; Hoover (AL); Hybrid; USD 32,000 - 42,000; Full time

Benefits offered by this job

Competitive Wages

401(k) with a Match

Referral Bonus

Paid Time Off

Great Company Culture

Annual Merit Based Increases

No Weekends or Holidays

Paid Parental Leave Options

Medical, Dental, Vision Insurance

Disability and Basic Life Insurance

HSA and FSA Options

Education Assistance Program

Job summary

Soleo Health is hiring an Administrative Assistant to support patients in Hoover, AL, and surrounding areas. This in-office role requires prompt clerical support to keep the office, pharmacy team, and nursing staff running smoothly.

Responsibilities include answering calls, maintaining files, coordinating meetings, and assisting staff with daily operations. Prior experience in medical administration and proficiency with listed software are preferred.

Qualifications

• High school diploma or equivalent; associate degree or certification in office administration preferred.
• Minimum one year administrative experience, preferably in office management or specialty infusion pharmacy.
• Proficiency in Microsoft Office Suite and listed applications (Outlook, Paylocity, Genesys, CPR+, Alayacare, Insight).
• Excellent writing and communication skills; strong customer service and organizational abilities.

Responsibilities

• Perform clerical duties to support regional productivity and organization.
• Answer calls, route messages, and manage mail and filing systems.
• Maintain electronic and hard copy filing; manage office supplies and equipment.
• Plan meetings, take minutes, and distribute team emails.
• Greet patients/visitors professionally and support pharmacy and nursing teams.
• Train new staff on office equipment and processes.

Skills

Excellent writing and communication

Customer service

Organization

Education

High school diploma or equivalent

Tools

Outlook

Paylocity

Genesys

CPR+

Alayacare

Insight

Job description

Description

Soleo Health is seeking a Full time, Administrative Assistant to support our patients in the Hoover, AL and surrounding areas. Join us in Simplifying Complex Care!

**Must be able to work 100 percent in office**

Soleo Health Perks:

• Competitive Wages


• 401(k) with a Match


• Referral Bonus


• Paid Time Off


• Great Company Culture


• Annual Merit Based Increases


• No Weekends or Holidays


• Paid Parental Leave Options


• Affordable Medical, Dental, and Vision Insurance Plans


• Company Paid Disability and Basic Life Insurance


• HSA and FSA (including dependent care) Options


• Education Assistance Program

The Position:

The Administrative Assistant is responsible for the day-to-day functioning of the office. The Administrative Assistant lends administrative support to ensure efficient operation of the office. This role involves managing a variety of administrative tasks, supporting staff, and assisting in the daily operations of the pharmacy team, and nursing team. Responsibilities include:

• Perform clerical duties that assist in the overall productivity and organization of the assigned region.


• Answer phone calls- routing to the appropriate recipient and take messages as necessary


• Maintain electronic and hard copy filing systems.


• Handle all incoming and outgoing mail.


• Office supply management and ordering.


• Clerical duties such as typing, photocopying, and scanning.


• Plan meetings and take detailed minutes.


• Write and distribute emails to the entire team as needed.


• Greet and assist patients and visitors in a professional and friendly manner.


• Act as a point of contact for internal and external clients


• Provide general support to visitors.


• Support nurse manager, pharmacy manager, and operation director with office related tasks as requested.


• Assist executive assistants with any assigned tasks including but not limited to on-site visits by the executive team.


• Train new staff on use of basic office equipment including but not limited to phone system use, copier, and postage machine.

Schedule:

• Monday-Friday 8:30am-5pm- 40 hours a week with occasional flexibility


• Must have Medical Administrative Assistant experience, preferred experience working for a Specialty Infusion Pharmacy


• Must be knowledgeable of computers and preferred knowledge of the following applications: Outlook, Paylocity, Genesys, CPR+, Alayacare, and Insight

Requirements

• High school diploma or equivalent; an associate degree or certification in office administration is preferred.


• Minimum of one-year administrative experience, preferably in office management - Specialty Infusion Pharmacy preferred


• Proficiency in Microsoft Office Suite in addition to other computer programs to include: Outlook, Paylocity, Genesys, CPR+, Alayacare, and Insight


• Excellent writing and communication skills


• Excellent customer service skills


• Excellent organizational skills

About Us:

Soleo Health is an innovative national provider of complex specialty pharmacy and infusion services, administered in the home or at alternate sites of care. Our goal is to attract and retain the best and brightest as our employees are our greatest asset. Experience the Soleo Health Difference!

Soleo’s Core Values:

• Improve patients’ lives every day


• Be passionate in everything you do


• Encourage unlimited ideas and creative thinking


• Make decisions as if you own the company


• Do the right thing


• Have fun!

Soleo Health is committed to diversity, equity, and inclusion. We recognize that establishing and maintaining a diverse, equitable, and inclusive workplace is the foundation of business success and innovation. We are dedicated to hiring diverse talent and to ensuring that everyone is treated with respect and provided an equal opportunity to thrive. Our commitment to these values is evidenced by our diverse executive team, policies, and workplace culture.

Soleo Health is an Equal Opportunity Employer, celebrating diversity and committed to creating an inclusive environment for all employees. Soleo Health does not discriminate in employment on the basis of race, color, religion, sex, pregnancy, gender identity, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an organization, parental status, military service or other non‑merit factor.

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