Administrative Assistant - Senior (US)

ObjectWin Technology; Portland (OR); On-site; USD 45,000 - 70,000; Full time

Job summary

An established industry player is seeking a dynamic Senior Administrative Assistant to join their Data Center GPU & Accelerated Processing organization. This role involves providing pivotal administrative support, managing schedules, coordinating travel, and facilitating communication among diverse stakeholders. The ideal candidate will thrive in a fast-paced environment, showcasing exceptional organizational skills and the ability to multitask effectively. Join a collaborative team where your proactive approach will contribute to continuous improvement and operational efficiency. This is an exciting opportunity to make a significant impact in a supportive and innovative workplace.

Qualifications

• Exceptional organizational and multitasking skills.
• Proven track record of supporting large teams, including executives.

Responsibilities

• Provide comprehensive onsite administrative support for the Data Center team.
• Manage departmental financial processes and vendor relations.

Skills

Organizational Skills

Multitasking

Customer Service

Communication Skills

Proficiency in Office Software

Education

Bachelor's Degree

Tools

PowerPoint

Excel

Word

SharePoint

SAP

Job description

Title: Senior Administrative Assistant

Location: Santa Clara, CA (On-Site)

THE ROLE:

We are seeking a dynamic and proactive Department Administrative Assistant and onsite lead to join the Data Center GPU & Accelerated Processing organization. Your duties will include project coordination, calendar and meeting management, travel arrangements, goods & services purchasing, report preparation, and expense reporting. As a pivotal member of our administrative team, you will thrive in a fast-paced, collaborative environment, partnering with executive assistants and chiefs of staff to support various management levels, customers, and employees.

THE PERSON:

The ideal candidate will possess exceptional organizational and multitasking skills, serving as a reliable backup to our Executive Assistants in navigating a complex C-Suite environment. Your dedication to continuous improvement and proactive approach will be instrumental as you anticipate departmental needs and prioritize time, requests, schedules, and information.

KEY RESPONSIBILITIES:

1. Provide comprehensive onsite administrative support for the Data Center GPU & Accelerated Processing team in Santa Clara, accommodating onsite, hybrid, and traveling employees.
2. Interface with executive management, customers, and visitors, redirecting inquiries and issues as needed.
3. Manage departmental financial processes, including budgets, contracts, purchase orders, payments, and vendor relations.
4. Facilitate expense reporting and ensure timely submission for assigned executives.
5. Oversee inventory and procurement of departmental supplies and coordinate equipment or facility maintenance.
6. Handle IT new hire onboarding and support various departmental needs, including awards, onsite catering, and IT resources.
7. Serve as a backup for Executive Assistants, especially in executive calendaring and coordination of internal offsite meetings, customer events, and travel arrangements.
8. Understand business operations and use this expertise to help improve operations and overall efficiency of the organization.
9. Exercise judgment and initiative, demonstrating flexibility and responsiveness in all tasks.

PREFERRED EXPERIENCE:

1. Bachelor's Degree or equivalent level of experience.
2. Proven track record of supporting large teams, including executive-level leaders.
3. Experience in departmental or executive administrative support.
4. Proficiency in office automation tools and software, including PowerPoint, Excel, Word, SharePoint, and SAP.
5. Ability to collaborate effectively with diverse stakeholders and manage multiple tasks simultaneously.
6. Excellent customer service skills and composure under pressure.
7. Strong organizational skills, detail-oriented, with the ability to multitask and prioritize multiple projects in a timely manner.
8. Effective written and verbal communication skills with co-workers, clients, and customers at all levels.
9. Demonstrated ability to build strong, effective relationships and exercise judgment and initiative with flexibility and responsiveness.

ACADEMIC CREDENTIALS:

Bachelor's Degree or equivalent level of experience.

About the company

ObjectWin provides global workforce solutions, IT solutions, staffing, and staffing industry services to meet current and future business demands of our customers.